C/3/11 GGGI Capital Budget Requirement for ERP Implementation Third session of the Council 8-9 June 2013, Songdo
Agenda C/3/11 • Introduction and Background • ERP Implementation Road Map • Summary of Capital Budget Requirements 1
Introduction and Background C/3/11 • As highlighted to the Council in its second session, GGGI intends to automate its processes through an ERP for its financial and administrative functions (Budget, Finance, Procurement, Travel and HR) . • Automation of the GGGI Project Portfolio Management through the ERP is also being considered. • The organization’s readiness for the ERP, and hence it’s success, depends on several key initiatives, which are now being implemented: - Documentation of Finance, Budget, Procurement, HR and Travel policies and processes including cross-functional linkages to GGGI projects portfolio and other end-users; - Key users training and implementation of policies and processes such that the policies and processes reach a certain level of maturity; - Development of a Roadmap for IT Governance and Infrastructure; - Development of a robust ERP Roadmap for Finance, Budget, Procurement, HR, Travel and Project Portfolio Management; and - Selection of an appropriate ERP Technology and an ERP Implementation Vendor. • These initiatives are at various stages of progress as depicted in the ERP Implementation Road Map on the following slide. 2
ERP Implementation Road Map C/3/11 The ERP Implementation Road Map that was presented to the Council in its second session, has now been updated to reflect that the ERP implementation will begin in Jan 2014 (subject to capital budget approval). Phase I is complete, and Phase II is work-in- progress, to be completed in July 2013. 2012 2013 2014 2015 Dec Jan Mar June Sept Dec Q1 Q2 Q3 Q4 Q1 Phase I Phase V Phase II Phase III Phase IV Scoping and ERP Testing Documentation Capacity Building Implementation Planning and Go-live Council Approval Policies and Stabilized Policies Policies and on Rules/ Procedures and Procedures Procedures Regulations Documented IT Organization IT Strategy and IT Procedures, Licensing, Robust and secure Infrastructure Operational and End-user infrastructure & Infrastructure roadmap prepared Policies implemented implemented ERP ERP ERP Core ERP Strategy and ERP Implementation ERP Implementation Implementation Implementation Begins (Licenses and ERP Technology Go -live Vendor Selected Completed selected Hardware Procured) ERP Implementation 2013: ERP Consulting Budget (Approved in 2 nd Session of Council) Quality Review 2013: Non-ERP Capital Budget 2013: ERP Capital Budget Request (Following Page) 3 2014-15: ERP Capital Budget Projection (Following Page)
Summary of Capital Budget Requirements C/3/11 Estimated Costs for FY 2013 (USD ‘000) 1 Type Initiative 2013 2014 2015 (Request) Projection Projection Tier 1 ERP Implementation 1,725 747 (Greater scalability and Licenses 618 135 135 functionality, but complex, suitable for large organisations Hardware 108 0 0 E.g.: SAP, Oracle) Total 726 1,860 882 Tier 2 ERP Implementation 874 375 (Comparatively less scalable and Licenses 204 44 44 functional and suitable for small- medium organisations Hardware 108 21 0 E.g.: Microsoft, Epicor) Total 312 939 419 Subject to approval of Capital Budget, GGGI will begin implementation of the ERP in January 2014. The licenses and hardware will have to be procured before ERP implementation begins. 1 Best estimates subject to adjustments depending on the progress of each 4 phase, which will be reported back to the Council in future sessions
Q&A C/3/11 THANK YOU ! 5
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