21 June 2016 TENDER BRIEFING SESSION: Integrated contract work contracting for Regularity, Information systems and Performance audits for 2017-19 on behalf of the AGSA Presented by Strategic Audit Projects
Reputation promise/mission The Auditor-General of South Africa has a constitutional mandate and, as the Supreme Audit Institution (SAI) of South Africa, exists to strengthen our country’s democracy by enabling oversight, accountability and governance in the public sector through auditing, thereby building public confidence.
CONTENTS (ISA SESSION) 1. Important Points on the Tender 2. Information to be submitted (2a. ISA and 2b. PA) 3. Disqualification from Tender 4. Removal from AGSA Database 5. Tender Timelines
1. Important Points on the Tender • IS Audit (ISA), Performance Audit (PA) & Regulatory Audit (RA) combined tender (but submissions are separate for each on technical) • ISA, PA & RA tenders have specific qualifications applicable • Follow Tender Rules – no Exceptions • All Tender Responses will be in ENGLISH • Ensure that all areas that require signatures are complied with • Missing documents submitted after closing date will be deemed not to form part of tender submission – Disqualification • Have separate person/s perform QA on Tender submission prior to submitting
1. Important Points on the Tender cont. • Sign the Attendance Register TODAY (THIS IS A COMPULSORY SESSION!) • Submit Tender by submission deadline 05 July 2016 (Tuesday) - 15h00 (i.e. 3pm) • Ensure that you purchase your CD with Tender Documents for each that would be submitting • Consortiums & Sub-Contracting – NOT allowed i.e. Tender Rules • Valid (as at 05 July 2016) Tax & BEE Compliance Certificates • Ensure that the requirements on the checklist have been complied with
2a. Information to be submitted (ISA) • CISA/CISM/CISSP registration and ISACA membership numbers of the partners/directors. • The letter setting out the latest decision arising from the independent file review for all the audit firms currently not on the AGSA’s database. • The firm’s resource structure indicating all the names and race categories of resources on the CISA learnership programme and applicable experience. • The list of all the resources not under CISA learnership (i.e. managers, supervisors, etc.) within the attest audit unit, indicating each individual’s ID number and qualification, per province.
2a. Information to be submitted (ISA) cont. • ACL ACDA registration and certification. • The letter setting out the latest decision arising from the independent file review for the entire IT-specialised firm currently not on the AGSA’s database. • The IT-specialised firm’s resource structure, indicating all the names and race categories of resources with experience and exposure in SQL and ACL.
2b. Information to be submitted (PA) • IRBA registration number of both the attest audit partner responsible for performance audit and the private audit firm they belong to. • The audit firm must provide their BBBEE certificate issued in accordance to the new sector codes in line with SAICA’s requirements. • The private audit firm’s valid tax clearance certificate. • The physical address of the firm, confirmation that the firm is registered by SAICA and the name(s) of resident partners.
2b. Information to be submitted (PA) cont. • The firm’s resource structure indicating names, race and gender categories, years of experience in performance auditing and auditing in the public sector, as well as other fields such as health, education, etc. per staff member. The firms should also indicate the number of performance audits completed in the past 24 months. Please note: Only dedicated performance auditing staff members will be considered (this excludes TAs and staff involved in other disciplines such as regularity auditing). • Abridged curriculum vitae of the attest audit partner responsible for performance auditing in the private audit firm, clearly indicating all public sector experience (where applicable) and the office details of the private audit firm where he/she resides. • A declaration that all members involved in performance audits are members in good standing with their professional bodies such as IRBA, SAICA, Health Professionals Council, etc.
3. Disqualification from the Tender Process • All tender submissions that fail to adhere to the eligibility and qualifying criteria of the tender principles. • Non-attendance of the compulsory tender briefing session. • Failure to obtain the qualifying minimum score for allocation of work per region in terms of the Request to Tender (RTT). • Including the items listed under the section “Disqualification from the tender process”, and excluding administrative matters such as submissions of annual financial statements by the audit firm or company and company profile submissions. • Firms without a manager/partner/director with public sector experience cannot participate in this tender.
4a. Removal from Database (ISA) • The firm will be removed from the database for a period of one year should it not achieve the minimum QC assessment score. • The firm disqualified due to failure to pass the minimum QC assessment will only be reinstated through submission of their application, which should be based on results that are reviewed independently and which will be subject to evaluation by the AGSA. On re-instatement the firm would only be eligible for ad-hoc allocation.
4b. Performance database assessments (PA) • An annual re-assessment of a firm’s capabilities/expertise in performance audit will be conducted by the Performance Auditing Business Unit.
5. Tender Timelines ABU allocations Tender Dec 2016 Results Tender Nov 2016 evaluation process QC Scores 05 July – 30 By 05 Aug Tender Sep 2016 2016 closing date Tender 05 July 2016 briefing session 21 June 2016
Question and Answ er Session
How to get in touch with the AGSA www.agsa.c o.za Auditor - Ge ne r al of South Afr ic a F ollow the AGSA on T witte r : https:/ / twitte r.c o m/ Audito rGe n_SA
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