Technology Budget 19-20 ~ Executive Summary The technology budget - PDF document

Technology Budget 19-20 ~ Executive Summary The technology budget supports both instructional and operational needs of the district. It consists of fixed and variable costs in five main areas. These include; ● infrastructure services, hardware and software maintenance contracts and licensing, ● ● hardware purchases, hardware repairs, and ● ● engineering support. Each year we look for ways to reduce costs through re-negotiating contracts with many of our vendors as well as bidding for services, applying for eRate funds, and charging an Accidental Damage Protection (ADP) fee for our Digital Learning Program. In combination with those methods, we also use our own staff to repair existing hardware and install and configure new systems. In addition to the yearly maintenance contract increases, the technology budget large item purchases include year four of Digital Learning. The original School Board approval of the Digital Learning plan was initiated in the 16-17 school year and it included an understanding of the commitment to yearly refresh of the Chromebook technology. Year four includes the hardware to complete Chromebook technology in grades 4 and 5 and new Chromebook technology for grade 6. Other sizeable projects include; ● the replacement of our Storage Area Network (SAN), extended warranty support for Chromebooks out of the initial warranty ● period, desktop and laptop upgrades that are unable to upgrade to Windows 10, and, ● ● hardware repair costs for equipment that is out of warranty but still able to function with the latest operating system. The department focuses on cost saving measures wherever possible. Once again, the district initiated an obsolete equipment bid. This year’s bid results will be in by the beginning of April. We also received $180,000 in eRate reimbursement to support our Internet connectivity services, WAN and Firewall projects. Finally, the district took in $155,000 ​ in Chromebook insurance fees, all managed through our online payments system. We continue to look for ways to streamline district processes using technology so that our

costs continue to decrease as technology continues to permeate all areas of the school district.

Technology Budget Presentation

Our Why….

Technology Department Staff ● Core Team (8) ● Learning Coaches (3) Director of Technology Brett Baker, Mike Botti, Ron Martiello ○ ○ ○ Coordinator of Technical Services ○ Learning Coaches with Tech Lens Supervisor of Administrative Technology ○ Technology Support Specialists (8) ● ○ Supervisor of Academic Technology ○ Technology Training Network Engineers (2) ○ A/V Event Support ○ ○ Desktop and Device Specialist ○ Technical Support Secretary ○ ● Administrative Technology ● Technology Assistants (15) Specialists (4) 12 FT - 6 Elementary, 6 Secondary, ○ ○ Systems Specialist ○ 3 PT - 3 Elementary PIMS Specialist ○ ○ Admin Tech Specialists (2)

5 Areas of Focus ● Infrastructure Services ○ Support all aspects of district-wide operations by providing network and Internet services ○ Support all servers for department specific systems for learning and work as well as redundant systems for network, Internet and phones ● Hardware and Software Support ○ Maintenance Contracts for existing district-wide core hardware and software operations ○ Licensing - for new software and/or Apps to support district devices ● Hardware Purchases ○ Support all staff and student laptops, desktops, iPads and Chromebooks ○ Replacement of equipment through purchase, sometimes lease, plan for life of equipment 4-5 yrs. ● Hardware Repairs ○ Support repair of all out of warranty equipment for the district ○ Support battery replacement of laptops on a yearly basis ● Engineering Support ○ Support for high level engineering to sustain complex district infrastructure services ○ Providers are selected based on specialty area needed

19-20 Technology Budget Overview Projects impacting Budget Cost Hardware Upgrades for Windows 10 $82,000 Storage Area Network Replacement $500,000 Chromebook Warranty Extension* $130,000 Digital Learning Initiative - Year 4 $1,110,000

Infrastructure Costs ● ○ ● ○ ○ ○ ● ○ ●

Maintenance Contracts & Software Licensing ● ○ ○ ○ ○ ○ ● ● ● ● ● ● ● ● ●

Hardware Purchases ● ○ ● ○ ○ ○ ● ● ○ ○ ○

Digital Learning Refresh Cycle ● ○ ○ ○ ○ ● ○ ○ ○ ○ ● ○

Hardware Repair Costs ● ○ ○ ● ● ● ● ●

Engineering Support ● ○ ● ○ ● ○ ● ○ ● ○ ● ○ ● ○

Cost Saving Measures ● ○ ○ ● ● ● ● ○ ○ ○ ● ○ ○ ● ●

Suggestions for Budget Adds & Possible Reductions ● ● ● ● ●

19-20 Budget by Location and Note Location: 10 TECHNOLOGY Bud-Title Acct-Title 15-16 16-17 17-18 18-19 18-19 YTD 19-20 Note Amount ACTUAL ACTUAL ACTUAL BUDGET BUDGET 1011000000110000 348-00 TECH SVS 213,884.41 259,464.43 111,117.67 258,315.00 154,068.00 257,915.00 FIBER (SUNESYS) 118,600.00 TECHNOLOGY INTERNET - COMCAST 5 GB 63,360.00 CONNECT W/THREAT MGMT INTERNET - MCIU 5 GB CONNECT 45,000.00 INTERNET - MCIU RWAN 9,955.00 MS TECH SUPT CALLS 5,000.00 KAJEET MGD INTERNET SVC HOME 16,000.00 USE(FOUNDATION PD 17/18) 300-00 - Total 213,884.41 259,464.43 111,117.67 258,315.00 154,068.00 257,915.00 1011000000110000 438-00 REPAIRS 0.00 0.00 1,462.27 0.00 0.00 0.00 TECHNOLOGY 400-00 - Total 0.00 0.00 1,462.27 0.00 0.00 0.00 1011000000110000 550-00 0.00 160.80 82.83 175.00 0.00 175.00 ENVELOPES 175.00 TECHNOLOGY PRINTING/BINDING 500-00 - Total 0.00 160.80 82.83 175.00 0.00 175.00 1011000000110000 618-00 TECH 114,583.83 129,989.17 69,537.64 105,000.00 87,808.84 119,000.00 REPLACE BATTERIES 83 @ $120 10,000.00 TECHNOLOGY SUPPLIES TECH SUPPLIES 90,000.00 MEMORY UPGRADES ON 5,000.00 SERVERS/DESKTOPS/LAPTOPS UPS DEVICE 20 @ $700 EACH 14,000.00 1011000000110000 650-00 TECH LIC 786,887.66 747,652.35 800,133.02 1,076,039.00 884,657.38 995,046.00 INFINITE CAMPUS-FULL SIS PACKAGE 177,000.00 TECHNOLOGY FEES,SOFT/HDWARE INFINITE CAMPUS-ASSESSMENT 40,000.00 BUILDING KEYMARK-ON BASE MAINTENANCE 17,923.00 AUTOMATE FTP 1,500.00 WEBSITE, SCHOOL MESSENGER, 46,300.00 SAFE ARRIVAL PALO ALTO FIREWALL SUPPORT 10,000.00 NEVERWARE 7,200.00 SQL LICENSES 6,240.00 SECURELY INTERNET FILTER (YEAR 3 26,400.00 OF 3) - 1 -

19-20 Budget by Location and Note Location: 10 TECHNOLOGY Bud-Title Acct-Title 15-16 16-17 17-18 18-19 18-19 YTD 19-20 Note Amount ACTUAL ACTUAL ACTUAL BUDGET BUDGET 1011000000110000 650-00 TECH LIC 786,887.66 747,652.35 800,133.02 1,076,039.00 884,657.38 995,046.00 EPLUS-XMEDIUS FAX, PHONE 2,500.00 TECHNOLOGY FEES,SOFT/HDWARE SUPPORT WLAN SUPPORT - ARUBA 38,000.00 CLEARPASS 24,000.00 INTEGRA-VMWARE 15,500.00 INTEGRA-HP CARE PACK 26,000.00 SOLARWINDS (NETWORK SECURITY 40,000.00 MONITORING) INTEGRA (TREND MICRO SECURITY 37,500.00 SUITE) THAWTE-SECURITY CERTIFICATES 5,500.00 LLIU 13-MICROSOFT AGREEMENT (YR 85,000.00 3 OF 3) WIXIE (K-3) 5,000.00 ACOM-EDI SOFTWARE - SIF ON 1,900.00 INSURANCE SIDE DROPBOX-CLOUD STORAGE 5,000.00 TROXEL-HAPARA 32,000.00 IBM-SPSS ADV STATISTICS AUTH 696.00 USER EPLUS-BARRACUDA MESSAGE 14,560.00 ARCHIVER (1 YR RENEWAL) MCIU 23-DISCOVERY ED RENEWAL 24,000.00 (*SERVICE CREDITS) ZOOM-VIDEO CONFERENCING 1,000.00 STORM SOURCE-APPOINTMENT PLUS 565.00 JAMF-CASPER SUITE FOR IOS & MAC 27,000.00 KROLL-ONTRACK POWER CONTROLS 300.00 MAINT (1TB SHPT) CLASSLINK 44,000.00 LEVEL DATA (AUTOMATED 22,000.00 STUDENT/STAFF ACCT CREATION) APPS SHEETS (CHROMEBOOK 5,000.00 REPAIR) - 2 -