Budget Presentation February 14, 2017 ESSEX WESTFORD EDUCATIONAL COMMUNITY UNIFIED UNION 1 2/14/2017
Budget Process – Schedule 1/10/2017 Administration will be covered first and will include Central Office, repairs and Maintenance, and Utilities in Week Capital Projects will be covered separately. 1/17/2017 Special Education – including revenue details will be covered at a district level in Week 2. 1/31/2017 Total collective school budgets. This will include projected Revenues by Category and Tax Rate. 1/31/2017 Center for Technology Essex(CTE), Capital Projects. 2/7/2017 Continued Budget Discussions 2/14/2017 Continued Budget Discussions 2/21/2017 Budget Approved, Warning Signed 1 st Day for Posted Warning (No More Than 40 Days) 3/2/2017 4/4/2017 Public Hearing & Informational Meeting 4/10/2017 Annual Meeting 4/11/2017 Vote Questions and requests for detailed beyond the presentation will be made to the Chair for follow up at a future meeting 2 2/14/2017
Review Areas This Evening • Transportation Park Street • Food Service Pre-School Budget • Technology Expenditures • Tax Rate Implications • Income Sensitivity Budget Revenues • Sample Articles Other 3 2/14/2017
Major Budget Drivers Transition Costs 2/14/17 Transportation + $ 588,228 • Addition of Transportation to Essex Junction Students • Addition of Transportation of Westford 9-12 • State Aid in Transportation Is Based on Actual/Lags 2 Years in Budget Revenue Off-set Preschool + $ 198,760 • FY 17 Budget= 232 Children@$3,065 Total $711,160 Current Actual= 286 Children@$3,065= $876,590 • Budget in FY18=286 Children@$3,178 Total $909,920 Technology System Access +$ 93,126 • Student Management System Migration $30,000 • Phone System Consultant Costs $40,000 • Accounting System Support/Parallel Systems Until Fully Merged $23,126 Student Program Enhancement +$ 198,090 • Special Ed Program shift /ET schools to a Board Certified Behavioral Analyst (BCBA) model to be consistent with EJ K-8 schools $30,637 • Restorative Justice Instructional Coach added at our Essex High School/consistent with where ADL and EMS continuum $65,667 • Leasing Chrome books for students $101,786 4 2/14/2017
Transportation • $686,272 14 ROUTES ESSEX (BASED ON EXISTING CONTRACT) • K-12 (Includes Some Special Ed) TOWN • AVG ROUTE COST=$49,019 REQUEST FOR • $157,284 K-8 4 ROUTES PROPOSAL WESTFORD CURRENTLY OUT • (BASED ON EXISTING CONTRACT) FOR RESPONSE (5 companies) • $49,019 9-12 1 ROUTE (ADD) Times: District’s Elementary 8:00-3:00 Hiawatha 8:05-3:00 ESSEX ADL: 7:45-2:40 • $294,114 K-5 6 ROUTES (ADD) EHS: 8:00-2:35 EES: 8:25-2:50 JUNCTION Founders 8:35-3:10 • $245,095 6-12 5 ROUTES (ADD) EMS 7:30-2:30 5 2/14/2017
Transportation Costs Adding Regular Education Busing for Essex Junction (K-12) and Westford (9-12) Red Study February 14, 2017 Estimate Projected Projected % Projected Students Students/ % Projected School Enrollment Utilization Bused Bus # of Buses Rounded Enrollment Utilization Students Bused Students/Bus # of Buses Hiawatha 218 65% 142 65 2.18 3.00 218 45% 98 65 2 Summit 218 65% 142 65 2.18 3.00 218 45% 98 65 2 Fleming 248 65% 161 65 2.48 3.00 248 45% 112 65 2 ADL 358 60% 215 60 3.58 4.00 358 40% 143 60 5 EHS (EJ) 472 50% 236 52 4.54 5.00 472 35% 165 55 Westford (9-12) 108 70% 76 52 1.45 2.00 108 55% 59 50 1 Subtotal Buses 16 20 12 Utilization Projections from RED study seem high for population not Less Rationale: Combined with ETSD Buses, need for 4 at EHS -1 familiar with bus pick-up Less Combined with ETSD Buses, need for 1 at Westford (9-12) -1 ADL & EHS start times are 15 min apart, allowing for 6-12 Combined Runs Assume 30 minute Run Limit. On average, 20 stops@ 1 minute per Less stop/Bus. Plus, 5 minute school drop-off leaves travel-time tight in congested area not conducive to bus traffic. Unlikely that 18 buses could Assume 18 Buses accomplishing 2 Runs Each -9 do double runs given traffic and road design 9 12 Adjusted Total Number of Buses Cost Projection Cost Projection Essex Town (Based on Existing Contract) $ 686,272.00 Essex Town (Based on Existing Contract) $ 686,272.00 (14 Routes) Avg Route=$49,019 (14 Routes) Avg Route=$49,019 Westford (K-8) (Based on Existing Contract) $ 157,284.00 Westford (K-8) (Based on Existing Contract) $ 157,284.00 (4 Routes) Avg Route=$39,321 (4 Routes) Avg Route=$39,321 Westford (9-12) $ 49,019.00 (1 New Route) Red Study: Bus Cost for 9 buses (Inclusive of Westford 9- 12)=$447,461 $447,461.00 Essex Junction (Based on Existing Essex Town Contract) $ 539,209.00 (11 New Routes) Avg Route=$49,019 $1,291,017.00 $1,431,784.00 Less State Aid (Realized in FY20 @ approximately 40%) -$516,406.80 Less State Aid (Realized in FY20 @ approximately 40%) -$572,713.60 $774,610.20 $859,070.40 Less Crossing Guard Costs -$75,979.00 Assume Crossing Guards Still Necessary Projected NET Costs $698,631.20 Projected NET Costs $859,070.40 6 2/14/2017
Savings With Park Street Transfer Park Street Costs FY16 Budget Actual FY17 Budget FY17 YTD Water & Sewage $ 292.00 $ 557.82 $ 361.00 $ 210.50 Maintenance of Buildings $ 1,900.00 $ 640.25 $ 2,250.00 $ 50.20 Maintenance of Grounds $ 500.00 $ 46.48 $ 500.00 $ - General Maintenance $ 1,176.00 $ 811.91 $ 1,176.00 $ 1,668.39 General Supplies $ 1,000.00 $ - $ 1,000.00 $ - Natural Gas $ 4,100.00 $ 2,483.87 $ 4,500.00 $ 1,184.38 Electricity $ 4,300.00 $ 3,889.67 $ 4,300.00 $ 2,388.24 $ 13,268.00 $ 8,430.00 $ 14,087.00 $ 5,501.71 Lease: $10,000/Year (Negotiable) 7 2/14/2017
Preschool 1 Child=.46 FTE Averaged Over Two Years FY17 Actual $876,590 • FY17 Budgeted: • FY18 Estimate: Current Cost $3,065/Child • Projected Cost $3,178/Child • FY17 Adjusted Usage: • Essex Town: • 286 Slots ($908,908) Essex Town: 111 ($340,120) 149 ($456,685) • CCSU: • CCSU: 121 ($371,040) 137 ($419,905) FY18 Proposed FY17 Budgeted $909,920 $711,160 Preschool 0.46 Averaged over 2 Years Year Children FTE Cents on Rate Value Cost Net Cost FY18 286 65.78 2.85 $ 535,800 $ 884,312 $ (348,512) FY19 286 131.56 5.7 $ 1,071,600 $ 884,313 $ 187,287 8 2/14/2017
Preschool Differences in Preschool: Head Start: 1. Essex Junction accepts only 4 year olds into peer • Essex Town hosts a Head Start program in the slots and ET and Westford accept 3 and 4 year olds immediate geographic region. into peer slots in school based programs. • Essex Junction or Westford could potentially use the 2. Westford offers transportation to Pre-K students when it is available to others. Essex Town Head Start Program 3. Essex Town has a Head Start Program and Essex • Administration would recommend conversation Junction and Westford do not. around the access impact of any one program outside of the broader context of program utilization between the systems prior to any action . 9 2/14/2017
Child Nutrition Services June 30, 2016 Ending Balance -$121,356 2016-2017 Subsidy +$155,000 Projected 2016-2017 Balance +$ 33,644 Child Nutrition Services is Run as an Enterprise Program. Enterprise Programs Primarily are Self- Sustained, and Operate on Earned Revenues much Like a Business 10 2/14/2017
Child Nutrition Services Projected 2016-2017 2017 Estimated 2016-2017 Revenues +1,498,900 Estimated 2016-2017 Expenditures +$1,505,165 Projected 2016-2017 Balance -$ 6,265 While There is Projected a Small Deficit in Current Year Without Consideration of Any Subsidy, The Subsidy of $155,000 in Current Year Will Allow for the Elimination of a Negative Fund Balance from Prior Year and Cover the Projected Negative Balance for Current Year (If Necessary, A District’s General Fund Will Eliminate Any Negative Fund Balance By Year End) +$33,644-$6,265=+$27,379 Subsidy in FY18 Budget Reduced from $150,000 to$30,000 11 2/14/2017
Technology FY17 Restated FY18 Proposed Difference $2,821,678 $2,815,723 -5,955 12 2/14/2017
Lease vs. Purchase 1,020 Chrome-Books Year Lease Purchase (Includes Yearly Insurance/Machine) (Includes 3 yr $54 Insurance/Machine) FY18 $101,786 $303,942 FY19 $101,786 $0.00 FY20 $101,786 $0.00 $305,358 $303,942 Difference of $1,416 13 2/14/2017
1,020 Chrome Books 725 Are For Replacement 295 Are New For Grade 9 EHS Grade 9 295 NEW EHS Grade 10,11,12 224 REPLACEMENT Summit All Grades 50 REPLACEMENT Hiawatha All Grades 21 REPLACEMENT Founders All Grades 75 REPLACEMENT Fleming All Grades 50 REPLACEMENT Hiawatha All Grades 21 REPLACEMENT EMS Grade 6 150 REPLACEMENT ADL All Grades 110 REPLACEMENT Westford Grade 8 45 REPLACEMENT
Total Applications 950 “Most” Commonly used 72 Common Consolidated 36 Estimated savings to date $77,200
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