Thank you for joining ing! Please ase place e your r phones s on MUTE TE until public c comment! omment! Virtual April T own Meeting TUESDAY APRIL 14TH, 2020 7:00 PM
Agenda ❑ Roll ll Call ll The Pledge of Allegiance I pledge allegiance to the Flag of ❑ Pl Pledge edge of f Alleg legiance iance the United States of America, and to the Republic for which it stands, ❑ Consen sent t to to the Agend nda one Nation under God, indivisible, with liberty and justice for all. ❑ Approval al of the March h 10, 2020 20 Regula lar r Town Meetin ing g minutes es ❑ Approval al of the March h 24, 2020 20 Board d Work rk Session ion minutes ❑ Approval al of the Treas asurer's r's Repor ort, t, as as of March ch 31, 2020. 20.
Agenda ❑ Depar partm tment ent Repor eports ts — Finance, Public Safety, Public Works, and Clerk’s Office ❑ Commit mittee Repor ports ts — Hist storic orical al, , Events, ts, Su Susta tainabl inable e Communities, unities, CER ERT, , Fire. ❑ Commissione missioner Rep epor orts ts
Treasurer's Report Town of Upper Marlboro Budget vs. Actuals Narrativ tive: The month of March as we Town of Upper Marlboro July 2019 – March 2020 all know was rough to endure. We’ve Profit & Loss March 2020 experienced the lowest amount of Actual Budget % of Budget revenue collected since acquiring the Revenue $233,781.79 $339,935.00 68% REVENUE Fines, Licenses, Permits new parking meters with increased $33,978.15 $550,829.00 6% Grants FINES, LICENSES, PERMITS $22,059.53 $23,171.70 $41,315.00 56% enforcement. Roughly a 30% lost in Intergovernmental GRANTS $0.00 $142,437.80 $341,432.00 41% Other Revenue revenue. Other items that may not INTERGOVERNMENTAL $7,842.67 $758,275.62 $852,209.00 89% Taxes $1,191,645.06 $2,125,720.00 56% show now but will be affected in the OTHER REVENUE $2.78 Total Revenue TAXES $4,265.69 months to come are earned income Expenses TOTAL REVENUE $34,170.67 $838,966.19 $1,186,517.00 70% taxes, real estate taxes and state General Government $233,843.40 $560,122.00 41% Public Safety mandated revenues. $203,406.31 $379,081.00 54% Public Works EXPENSES $1,158,500.18 $2,125,720.00 54% Total Expenses GENERAL GOVERNMENT $50,514.46 1. COVID-19 Expenses PUBLIC SAFETY $41,764.95 2. Weathering the financial hardship PUBLIC WORKS $21,254.96 Committee Overview 3. FY2021 Budget Schedule TOTAL EXPENSES $113,534.37 Historical Committee $306.46 $1,500.00 20% CERT Team $238.45 $1,500.00 16% Events Committee $5,974.84 $12,500.00 48% Tot otal al Cash ash on Hand and in Banks $ 6 674,58 ,581.9 1.98 8
Public Safety Report The new Police SUVs were equipped with lights and striping. • Incident idents s Repo eported d in Town wn: Chief Burse participated in several conference calls with the Prince • George’s Chiefs Association discussing the COVID -19 virus. Warrant Service 1 Unknown Trouble 1 Suspicious Person 2 Chief Burse, Sgt. Irby, and Cpl. de Barros assisted the County • House Alarm 1 Business Alarm 1 Accident Report 1 Police with the arrest of a suspect wanted for attempted murder. Fraud Report 1 Chief Burse participated in several conference calls with the • County Office of Emergency Management about COVID-19. Chief Burse, Sgt. Irby, Cpl. De Barros, and Code Officer Stewart • Last st Month th Incide idents ts: passed out flyers related to the COVID-19 to Town residents. Chief Burse participated in several conference calls with Maryland • Suspicious Vehicle 2 Found Property 1 House Alarm 1 State Police and the Governor’s Office about COVID -19. Chief Burse, Sgt. Irby and Cpl. deBarros conducted high visibility Business Alarm 1 Check on Welfare 1 Hit & Run Accident 1 • patrols during the Stay at Home Order. Disorderly Person 1 Chief Burse was trained on a new computer reporting system • mandated by the State of Maryland and Federal Bureau of Investigation.
Public Works Report ❑ Capita tal Improveme ments nts -Public Works Superintendent ed site visits for electricians for TH miscellaneous issues. PPE Items for staff were administered. The March MML-PWA joint meeting in Gaithersburg was cancelled amid COVID-19 social distancing concerns. Cleaning crew was moved to a once per week schedule to offset the cost increase of deep cleaning and disinfecting. ❑ Mainte tenance and Beautificati ation – Town properties were aerated, seeded, and placed on a two-week cut interval to allow seeds to germinate and take root. Red stars and variegated liriope were planted, and mulching began at TH. One downed tree was removed from backlot butting up Spring Branch. ❑ Street t and Sidewalk k Repairs – A boom lift was rented to allow crew to install a solar powered LED streetlight on the residential portion of Old Mill Rd to address lighting issues. Herbicide was taken out of storage and mixed in preparation for sidewalk treatments, which will take place when we have a stretch without rain. ❑ Trainings – PW team was familiarized with COVID-19 symptoms and urged to stay home should they display any of those symptoms. Crew was also trained on daily disinfecting procedures of vehicles and office area. Social distancing is applied whenever applicable. ❑ Ref efuse Ac Accumulati ation ons – Bulk day accumulations for solid wastes (Landfill) are: 12.84 tons. Bulk day accumulations for yard waste collections are: 4.77 tons.
Events Committee Report ❑ Due to current circumstances, Marlboro Day will be cancelled. It will return in Spring 2021. ❑ We're planning to continue our summer movie series beginning on Saturday, June 27th. ❑ With social distancing possibly remaining an issue, we're currently planning to do our movie nights as drive-in movie events. ❑ We've gotten multiple quotes for a community shred event which have been sent to Town administration. ❑ Trunk or Treat on Main Street is currently planned for Halloween, Saturday, October 31st. ❑ We meet on the first Thursday of each month (currently remotely) and welcome new volunteers and participants.
Historical Committee Report ❑ March and April Archive Sessions cancelled ❑ April 4, 1870 -- Town's 150th anniversary of incorporation ❑ April 18th History of Education cancelled ❑ May Quarterly will be held via teleconference ❑ June Archive Session -- TBD ❑ June -- Memories and Morsels on Main Street has been postponed indefinitely ❑ Purchased Walking Tours -- Have not picked them up
Sustainable Communities Report ❑ Facade Improvement Plan Update ❑ Town of Upper Marlboro Sustainable Communities Designation ❑ Eligible Grant Applications
Other Committee Reports ❑ CERT Team ❑ Marlboro Volunteer Fire Department
Commissioner Reports ❑ Commissioner Kai Bernal-LeClaire ❑ Commissioner Wanda Leonard ❑ President Linda Pennoyer
Business Agenda Public comment will be taken prior to Business line items (2 minutes per item) ❑ Ordi dina nanc nce 2020-03: : Personne nel l Sys System em Standa ndards ds (Boar ard d vot ote) ❑ Resolutio ution 2020-09 09: : Main Stree eet t Maryla yland nd Affi filia liate e (Boar ard d vot ote) ❑ MD Manager r Circui rcuit t Rider r Pr Progra ram m Su Suppor ort t (Boar ard d approval) al) ❑ Resolution ution 2020-10 Media ia Relati tions/ ons/ and RFP P #UM 2020-01 Award d (Boar ard vot ote) ❑ Resolutio ution 2020-11 11 Town Solar r Insta talla llati tion/ on/ and RFP #UM 2020-03 03 Awar ard (Boar ard d vot ote) ❑ FY2021 1 Budget t Pr Proc ocess ess (Boar ard d discuss ussio ion) n) ❑ Town wn response onse to to COVI VID-19 (Boar ard d discuss ussion ion) )
Agenda Item: Ord 2020-03 ❑ Ordina inance ce 2020-03 03: : Personnel rsonnel Syst System m Standar andards ds ❑ AN ORDINAN NANCE E TO ES ESTABLISH LISH A PER PERSON SONNEL EL SYSTEM TEM WITH H CER ERTAIN N GUIDELI ELINES ES, , PAYGRADES, DES, STANDARD ARDS S AND PR PROCED CEDURE URES S FOR THE E EM EMPLOYEES EES OF THE E TOWN OF UPPER ER MARLBOR BORO. th Town ❑ Introd oduced uced at at March 10 th wn Meetin ting. g.
Agenda Item: Res 2020-09 ❑ Res esolution ution 2020-09: : Mai ain Street t Mar aryland Affiliate ❑ A R RESOLUTI UTION OF T THE T TOWN BOARD OF CO COMMISSIO SIONER ERS S OF T THE TOWN OF U UPPER MARLBORO TO AUTHORIZ RIZE PARTI TICIP CIPATI TION N IN THE MA MAIN STREET T MARYLAND AND AFFIL ILIA IATE TE PROGRAM. ❑ Mai ain Street t Mar aryland nd is a c a comprehensiv nsive downt ntown wn revitaliza zati tion on program m creat eated in 1998 by the Maryland and Departm tment ent of Housi sing ng and Commun unit ity y Developm opmen ent. t. ❑ Resolut ution ion would d allow w the e Town to to complete e and submit it an applicati tion on to to join n the e Main Stree eet Maryland and Program as as an an affil ilia iate. ❑ Town currentl ntly y does es not qual alify fy to to be a e a f full Mai ain Street t Communi unity y due e to to the e 1,000-populati tion on requi uirement. ement.
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