Supporting the training, education and development of UC San Diego - PowerPoint PPT Presentation

Supporting the training, education and development of UC San Diego Research Administrators . trainra.ucsd.edu

A look at the past year (and a half) …

RA Training Program Jul 2015 Jan 2016 Oct 2016 May 2017 • Nicole hired, but • Nicole back in action • First RA Appreciation Day • Launched Social Media working 50% time Campaign • Program Kickoff! • Launched Podcast START • Level 1: Basics Certificate Aug 2015 Jun 2016 June 2017 Program Launched! • Nicole out of maternity • Development Committee formed • Launched Two Minute Topic Web Series • HS Research A-Z integration – thanks Erika! 98% Pass Rate Of the 89 participants, 87 took and passed the final assessment, thus earning their certificate of completion.

Get the Stats: Level 1 Basics PARTICIPANTS BY VC AREA YEAR-TO-DATE AVERAGE YEARS OF SERVICE 40 SIO, 10% 35 AA, 39% 30 25 20 Total 15 10 5 HS, 51% 0 0-1 1-3 3-5 4

Get the Stats: Level 1 Basics PARTICIPANTS BY PAYROLL TITLE ACCOUNTANT 2 EX 1 STDT SVC ADVISOR 3 2 SRA 5 SUPV 1 SRA 4 SUPV 1 SRA 3 1 SRA 2 2 PRG REPR 3 SUPV 1 PRG REPR 2 1 CLIN RSCH CRD AST 1 BLANK AST 3 12 Total BLANK AST 1 1 AFFILIATE 1 ADMIN SPEC 32 ADMIN ANL SUPV NEX 2 ADMIN ANL SR SUPV 3 ADMIN ANL PRN 1 2 ADMIN ANL AST 2 ADMIN ANL 21 5 ADM CRD OFCR 1 0 5 10 15 20 25 30 35

RA Training Program Products Certificate Workshops Systems Labs Games Systems Labs Program On Demand On Demand Mobile Podcasts Podcasts Job Aids Job Aids Learning 6

RA Training Program Images Download these images at trainra.ucsd.edu 7

RA Training Program Social Media @UCSDTrainRA 36 Likes 39 Followers @UCSDTrainRA 13 Likes 13 Followers RA-Training Listserv 51 subscribers UC San Diego | Research Administration Training Program Channel 39 Subscribers Podcast #1 – 215 listens! TMT #1 – 179 views! 8

Survey Says…

Feedback from Participants 49% response rate (43 out of 87 respondents) 84% said held at a convenient location • 88% that is was at a convenient time • 88% said materials aided the learning • experience 74% said they wouldn’t remove any content • and wouldn’t add any content When asked if the program contributed to • their competence trainees said 70% liked having multiple instructors on • multiple topics presented by SMEs Overall program was rated 4.5/5 stars • 10

How have you applied the course content? “ I read ad th the NOA be becau cause I I kn know w how w impo porta tant i t it t is to to look k for r spe peci cifics th the pri prime f fede deral ral funde der h r has as outl tlined. d. I I now w th think abo about wh t what at "ty type" of agr agreement I t I am am wo worki rking wi g with th, i i.e., co contra tract, t, f fellows wship. I have more o of a a 'can 'can do do' ' atti attitu tude de as as oppo pposed d to to a a 'str tressed atti d attitu tude de' I h have a a "lets ts ge get t th this ri righ ght" t" atti attitu tude be becau cause I hav ave kn knowl wledge dge to to draw o draw on to to do do it t ri righ ght. t. I value the entire research cycle now as opposed to just my small piece. It's made me realize how important the research is and the funding to the PI, UCSD, the community and beyond.” “I have been able to give m my PI I som ome advice ce on on he her r gra rants, a and nd gene nerally f feel m mor ore conf confident .” “I have used the NIH Prime award numbers to make determinations. I think about my customers' personality styles and their specific research to try and serve them better. It has s chang nged ed m my mind nd set set t to o see see "b "bigger er pictur ure" a and nd lif lifecycle o of my my s sma mall p l pie iece. . It ha has ma made me me realiz lize the here is is sig ignif nific icant p pur urpose and nd imp importance in in the he "lit little th things gs" in m my wo work th rk that af at affects cts th the bi big g pi pictu cture. I It t has as m mad ade me th think ab about wh what at ty type pe of agr agreement I I am am looki king at. g at. I have read almost all the NCURA micrograph series booklets and incorporate them into my IDP plan.” 11

How have you applied the course content? “I completed the course before I was in a research administration position. Th The course pr provide ded m me with th in informa mation t that at all allowed me me to mo move in into a fu a fund man manag ager position. The course gave me a good foundation to build on as an entry level fund manager.” “Ensure accurate grant management, create and implement internal audit procedures, remain current on applicable and pending laws, policies, regulations and trends.” “I have a deeper understanding of restricted and non-restricted indexes, as well as direct costs and indirect costs. I wa was abl ble to to catc tch a s shipm pment o t of human c cells a and d pl plasmids ds th that t we were go going to g to go go out t wi with thout an MTA. I . I wa was be bette tter abl ble to to assi sist i t in th the T3 T32 appl pplication pr process th this S Spr pring. g. I have a better overview of the IPPS system. I know the resources available to me if I encounter an issue, plus I can better recognize that something IS an issue.” 12

How We Break Things Better!

Reduce Cognitive Overload #lectureless • Reduce learner • exhaustion The right amount of • content 14 Image from Design How People Learn by Julie Dirksen

Increase Deliberate Practice Exercises • Discussions • Games • Case Studies • 15 Image from Design How People Learn by Julie Dirksen

Increase Retention Creating friction • Show, don’t tell • 16 Image from Design How People Learn by Julie Dirksen

Looking ahead to the future…

• Games – Fall 2017 • Partner with UCOP to • Level 2 – Fall 2017 expand to all UCs • Level 3 – Spring 2018 • Partner with NCURA Executive Board to explore • Level 4 – Winter 2019 undergraduate options • Workshops – Summer 2108 • Collaborate with Japanese • Research Compliance *new* Ministry of Education and • PI Offerings -TBD Current Program Possible Expansion various universities • MSO Offerings - TBD • Look into UC Extension • SPO Offerings - TBD

Our AMAZING Teams! Learning Development Core Leaders Committee Team (Instructors) • 16 Representatives from campus • 1 Training Program Manager • 79 Subject Matter Experts from (General Campus, Health various departments and central • 2 Training Assistants (students) Sciences and Marine Sciences) offices across campus • 1 Administrative Assistant (part time)

YOU ROCK! 20