Strategic Planning and Budget Committee Meeting February 19, 2019 Grace Crickette
Policy S tatus Updates This report serves to update the UW-Whitewater campus community on recent UW S ystem policy changes as well as UW-Whitewater Practice Directive and Procedure progress. ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ policy-news-and-updat es
New Policies UW S ystem Policy 362: University Administrative S upport of Affiliated Organizations Overview: Establish standards for relationships between S ystem, UW institutions, and Affiliated Organizations to ensure productivity and efficiency UW S ystem Policy 350: Payment Card Compliance Policy Overview: Prevent loss or disclosure of cardholder data UW S ystem Policy 323: Maintenance, Repair, and Operations Inventory Overview: Provide guidance and establish requirements for maintenance, repair, and operations inventories ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ policy-news-and-updat es
Most Recent Policies Under Revision S YS 350: Payment Card Compliance Policy Overview of proposed changes: Allows institutions to implement the information security measures needed to allow third-party entities to remain on the UW network S YS 1032: Information S ecurity: Awareness Overview of proposed changes: S pecified audience in policy purpose Changed responsible UW S ystem officer to AVP Applied policy to UW employees and students that have an institution email Defined employee and non-public data Changed definitions regarding data and institution Added language t hat employees, who are employed by more than one UW institution, are only required to take a security awareness training at one institution ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ policy-news-and-updat es
Practice Directives and Procedures In Progress S tandardize Administrative processes, encourage transparency, ensure easy access to resources/ information, and aid in understanding policies Hiring and S taffing Miscellaneous Complaints Procedure Hate/ Bias Incident Response Housing Contract Release Document Control/ Retention Immigration S ponsorship Printing S ervices (and Forms) Export Controls Tuition Reimbursement & Work S tudy Professional Development Housing Exemption ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ pract ice-directives-and-procedures
Completed Practice Directives and Procedures Delegation of Authority Fiscal Practice Directive and Procedure Proj ect Evaluation Practice Directive and Procedure UW-W Practice Directive and Procedure Overview ht t p:/ / www.uww.edu/ adminaffairs/ compliance/ pract ice-directives-and-procedures
Email Etiquette Users of campus email shall act in a professional and responsible manner when using the campus email communication system, both in regard to communications with members of the university community and other individuals or groups. Reminders: Emails sent from University email are public record Be cautious of perception when using humor or a certain tone Limit use for personal purposes Do not share personally identifiable information via email ht t ps:/ / www.uww.edu/ icit / policies-agreements/ email-policy
Requested Emails Email communications that are received, created and/ or maintained in an official capacity as a part of University business are considered official records and subj ect to disclosure, similar to a written or printed document. Any inquiries regarding or requesting emails should be forwarded to the UW- Whitewater Records Custodian: Alexandra S t okes, Qualit y Assurance Improvement Manager Email: S t okesA@ uww.edu Phone Number: (262) 472-1772 ht t ps:/ / www.uww.edu/ adminaffairs/ compliance/ public-records-law
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