SS PROCE OUT OSE CL GRANT June 2017 RE PORT IS NOT T HE - PDF document

SS PROCE OUT OSE CL GRANT

June 2017 RE PORT • IS NOT T HE CL OSE OUT RE PORT • Grant pe rio d e nds 6/ 30/ 17 Se rvic e s e nd at e nd o f g rant pe rio d • June Re po rt due 7/ 15/ 17 – Quarte rly Pe rfo rmanc e – Quarte rly Narrative 5/17/2017 2

GRANT CL OSE OUT PROCE SS • Clo se o ut No tific atio n • Clo se o ut Budg e t Adjustme nt (if applicable) • Clo se o ut Re po rt • Clo se o ut Payme nt • Clo se o ut L e tte r 5/17/2017 3

CL OSE OUT NOT IF ICAT ION • Se nt via e mail by g rant o ffic e r 90 days be fo re the g rant pe rio d e nds • No tific atio n in April 2017

CL OSE OUT BUDGE T ADJUST ME NT • No t all g rants ne e d a c lo se o ut budg e t adjustme nt • Re que st fo rm ac c e pte d up to 60 days be fo re o r 60 days afte r e nd o f g rant pe rio d (May o r Aug ust) • Shift up to 5% o f to tal budg e t within e xisting line ite ms • Re que st fo rm must be submitte d and appro ve d be fo re submitting Clo se o ut Re po rt 5/17/2017 5

CL OSE OUT BUDGE T ADJUST ME NT • RE QUE ST F ORM • T VC We bsite www.tvc .te xas.g o v – F und fo r Ve te rans Assistanc e – Grante e F o rms and T raining – Ne w F o rms – Grant Clo se o ut Budg e t Adjustme nt Re que st F o rm 5/17/2017 6

6/ 30/ 2017 CL OSE OUT BUDGE T ADJUST ME NT RE QUE ST 5/17/2017 7

CL OSE OUT BUDGE T ADJUST ME NT RE QUE ST 5/17/2017 8

CL OSE OUT RE PORT • Re po rt due 60 da ys a fte r g rant pe rio d e nds • Clo se o ut Re po rt due date – T hursday, Aug ust 31, 2017 5/17/2017 9

CL OSE OUT RE PORT • E xpe nditure s – E xpe nditure s no t c apture d in June PE R – Pre vio usly de c line d new/correct supporting documents • Pe rfo rmanc e – All be ne fic iarie s se rve d during the g rant pe rio d 5/17/2017 10

CL OSE OUT RE PORT Close out 5/17/2017 11

12 PORT RE OUT OSE CL 5/17/2017

13 PORT RE OUT OSE CL 5/17/2017

SUBMIT T ING CL OSE OUT RE PORT • Submit Clo se o ut PE R and suppo rt do c ume ntatio n to re po rts@ tvc .te xas.g o v • E mail subje c t line : “Grante e Name F VA_16B_0321 Clo se o ut Re po rt” 5/17/2017 14

CL OSE OUT PAYME NT PROCE SS 1. Clo se o ut Re po rt submitte d by g rante e 2. Clo se o ut Re po rt re vie we d by Grant Offic e r 3. Pe rfo rmanc e numbe rs re c o nc ile d 4. Co mplianc e issue s re so lve d if a pplic a ble 5. Grant Offic e r e mails g rante e c lo se o ut payme nt re que st to ve rify ac c urac y 5/17/2017 15

CL OSE OUT PAYME NT PROCE SS 6. Grante e ve rifie s c lo se o ut payme nt 7. Grante e e mails c o nfirmatio n to Grant Offic e r 8. Grant Offic e r submits c lo se o ut payme nt re que st 9. F inanc e pro c e sse s c lo se o ut payme nt if a pplic a ble 10. Re maining funds une nc umbe re d if a pplic a ble 11. Grant is Clo se d 12. Clo se o ut le tte r maile d to g rante e 5/17/2017 16

CONT ACT INF ORMAT ION Co ntac t yo ur assig ne d Grant Offic e r o r F VA Co ntac t g rants@ tvc .te xas.g o v (512) 463-1157 5/17/2017 17