Close ose Ou Out t Acti tivit vities ies fo for Part t D Gr - PowerPoint PPT Presentation

Close ose Ou Out t Acti tivit vities ies fo for Part t D Gr Grantees, ntees, WI WICY Y and Youth th Technical nical Assistan tance ce Webinar August st 28, 2012 Pres esent nted ed by: The e HIV/AI AIDS S Bureau/ reau/ Divis ision ion of Communit unity HIV/AI AIDS S Progr gram ams Direc ector or: Dr. Margar garit ita a Figuer ueroa oa-Go Gonz nzalez alez And And Offic ice of Federa deral l Assis istan ance Manage nagemen ent Divis ision ion of Grant ants Manag agem ement nt Opera ratio ions ns Direc ector or: John hn Gallic icchio hio

Wh Why do do Al All l FY FY 20 2011 11Pa Part t D Gran antees tees have ha e to to clo lose e ou out? t? • The Youth Services Initiative is closing with the ending of the current project year on 8/31/12. • The entire Ryan White HIV/AIDS Program Part D WICY was competed in FY 2012.

Ag Agenda enda • Close Out Activities • Tangible Personal Property Report • FFR, Expenditure Report • Final Performance Report • Work plan Summary Table • MAI Report • Transition Plan for WICY Patients to Access Continuing HIV Medical Care • 2012 RSR

AC ACRONYMS RONYMS • DGMO Division of Grants Management Operations • EHB Electronic Handbooks • FFR Federal Financial Report • GMS Grants Management Specialist • MAI Minority AIDS Initiative • PO Project Officer

Close ose Ou Out t Ac Acti tivit vities ies • Outlined in HRSA Grants Policy • Consist of Fiscal activities to account for grant funds and tangible personal property • Also includes HAB program requirements for documenting grantee performance following the last RSR

Ta Tangible ngible Pr Property perty • Property of any kind, except real property, that has physical existence • Includes equipment and supplies • Provided by HRSA or acquired by the recipient with award funds • Federally-owned property consists of items that were furnished by the Federal Government.

Ta Tang ngib ible le Pe Person onal al Pr Prop oper erty ty Rep epor ort • Ta Tangib ible le Pe Personal al Pr Property ty Report: t: use SF SF-428. 8. • The report must be submitted through EHB within 90 days after the project period ends. • Requirement: to report all federally-owned property and acquired equipment with an acquisition cost of $5,000 or more per unit.

Fe Federal deral Fi Financial ancial Report ort (FF FFR) • Submit SF425 FFR via the EHB. • Due 90 days after end of the Budget Period (either 7/31/12 or 8/31/12) and Project Period. • Report should be submitted by an authorized official. • No carryover requests will be approved for unobligated balances.

Expenditure penditure Report ort • This report will cover the expenditures for the 12 month period of your last Budget Period (through 7/31/12 for WICY, 8/31/12 for Youth). • Deadline for submission in EHB is 90 days after end of the Budget Period • The Expenditure Report should be submitted with or after the FFR.

Ex Expenditure penditure Report ort (2) • In Section B, enter your FY 2011 base grant award. • The approved carryover funds from FY2010 must listed in the middle columns. • The total amount of expended grant funds should equal that reported on the FFR.

Fi Final nal Pe Performance formance Report ort • Submitted in EHB • Deadline is 90 days after end of the Project Period • Includes • 2012 Work Plan Summary Report • MAI report • Narrative about Transition Process for existing WICY living with HIV to continue access HIV primary care • Contact information for your program staff

MAI AI • If your 2011 Notice of Award indicated MAI funds as a Grant Specific Program Term, describe the specific ethnic or minority population(s) served by your program. • You will provide a narrative and an epidemiologic table re: activities performed in calendar year 2011 and 2012 through the end of the budget period.

MAI AI (2) For each group, briefly describe: • Outreach to recruit infected members of that group. • How infected persons who are members of that group were identified. • How these persons were enrolled in care after being identified as infected. • How these persons were retained in care after enrollment.

MAI I (3) Provide data for each group: • Number enrolled in care at the beginning of calendar year 2011 • Number newly identified during calendar year 2011 & 2012 to the end of the budget period. • Number newly enrolled during calendar year 2011 & 2012 to the end of the budget period. • Number lost to care during calendar year 2011 and 2012, i.e. no medical visits in the previous 12 months. • Number enrolled at the end of calendar year 2011 and 2012 to the end of the budget period.

Sa Sample mple MAI AI Ta Table le fo for 2011 Group Start Recruited Enrolled Lost to Year End 1/1/2011 Care 12/31/11 African American Latino Asian/ Pacific Islander Native American/ Alaskan Native Other

Sa Sample mple MAI AI Ta Table le fo for 2012 Group Start Recruited Enrolled Lost to Budget End 1/1/2012 Care (7/31/12 or 8/31/12) African American Latino Asian/ Pacific Islander Native American/ Alaskan Native Other

Wo Work k Pl Plan n Pr Progress gress Su Summary mary Provide a table of your FY2011 • work plan objectives and actual results from January 1, 2012 through the end of your budget period.

Wo Work k Pl Plan n Su Summary mary (2) • Access To Care • number of people who received HIV counseling and testing un unde der Par art t D fu fund ndin ing • The number of HIV positive tests; • The number of ne new HIV IV in infe fected ted patients enrolled in HIV primary medical care

Wo Work k Pl Plan n Su Summary mary (3) • Comprehensive, Coordinated Primary HIV Medical Care • Total number of WICY provided HIV primary medical care • The number of women (25 years and older) provided HIV primary medical care • The number of youth (13-24) provided HIV primary medical care • The number of HIV-infected infants and children provided HIV primary medical care

Wo Work k Pl Plan n Su Summary mary (4) • The number of HIV indeterminate infants (0-2 years) followed under surveillance • The number of pregnant women with HIV provided prenatal services • The number of youth with HIV who were transitioned into adult medical care • The number of patients (specify which target populations) provided with treatment adherence services provided by a qualified clinician

Wo Work k Pl Plan n Su Summary mary (5) • Number of persons who received specific core medical services • Number of persons who received specific support services • Provide the results of the Clinical Quality Improvement projects performed during the budget period.

Tr Transitioning nsitioning HIV IV Pati tients ents • Describe the activities your program will undertake to ensure that your WICY HIV positive clients will have access to HIV medical care following closure of the current Part D project. • If your agency will not be providing the care, list the organizations with whom you will be developing MOUs, how medical records will be transferred, and how patients will be assisted in the transition period.

Gr Grantee ntee Contact tact In Info formation rmation • The final item in the Performance Report should be the names and contact information of grantee staff that will be available for fiscal and RSR inquiries in the future.

2012 12 RSR SR • All FY 2011 Part D grantees are required to submit the 2012 RSR for the portion of the year under this funding. • The grantee portal will be open in December 2012. • More information will be available on the HRSA/HAB TARGET Center.

Contact ntact In Info forma rmation tion Program Grants Management Your Part D Project Your Grants Officer Management Specialist or Anna Huang, M.D. or Adejumoke Oladele 301-443-3995 301-443-2441 ahuang1@hrsa.gov aoladele@hrsa.gov