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& UCPa UCPath ar Summe r e Coming. 2020 INST RUCT OR APPOINT ME NT PROCE SS 12/ 12/ 19 Ag e nda We lc o me L isa Ba rg a b us, Summe r Se ssio n 2019 Re c a p Ho w Summe r Se ssio n Wo rks I nstruc to r

  1. & UCPa UCPath ar Summe r e Coming. 2020 INST RUCT OR APPOINT ME NT PROCE SS 12/ 12/ 19

  2. Ag e nda  We lc o me  L isa Ba rg a b us, Summe r Se ssio n  2019 Re c a p  Ho w Summe r Se ssio n Wo rks  I nstruc to r Hiring & Co mpe nsa tio n  Co urtne y Ag uila & K a c y Ca sha tt, Gra dua te Divisio n  Hiring Ac a de mic Stude nt E mplo ye e s (Asso c ia te -I ns a nd T As/ T uto rs/ Re a de rs)  K e lly Ma he u, Ac a de mic Pe rso nne l  UCPa th Pre vie w  Que stio ns

  3. Summe r Se ssion T e a m Be c ky Ar c e , Dir e c tor (x47074) L isa Bar gabus, Busine ss Manage r (x25064) Re ne e L e e , Stude nt Affair s Manage r (x48277) Matthe w Sapie n, Administr ative Assistant (x44744) Jonathan Ve ga, Spe c ial Pr ogr ams Mange r (x45358) summe r se ssion.uc sd.e du  summe r@ uc sd.e du  summe r-sc he duling @ uc sd .e du  summe r-pa yro ll@ uc sd.e du  summe r-pro g ra ms@ uc sd.e du

  4. T hank YOU for a Suc c e ssful Summe r Se ssion 2019!  He a dc o unt– 11,558 E nro llme nt- 24,868 Tim ime to ree ! to De Degre  95% o f Summe r Se ssio n stude nts a re UCSD Stude nts  595 Summe r Se ssio n I nstruc to r Appo intme nts 36% L e c tur e r s 2% Re se ar c he r s 22% L adde r - r ank F ac ulty + T e ac hing Pr ofe ssor s 2% Re c all appointme nts 27% Gr aduate Stude nts 1% Adjunc t Pr of 10% Visitor s

  5. How is Summe r Se ssion Diffe r e nt fr om the Ac ade mic Ye ar ?  Stude nts do n’ t ha ve to a tte nd . F a c ulty do n’ t ha ve to te a c h.  No n-UC Sa n Die g o stude nts c a n ta ke c la sse s.  Summe r Se ssio n tuitio n is c ha rg e d pe r unit.  $279/ Unit – UC Ra te  $349/ Unit – Visiting Stude nt Ra te  Ope n re c ruitme nt no t re q uire d.  Summe r Se ssio n pa ys: 1. I nstruc to r Co urse Sa la rie s 2. T A Allo c a tio n (b lo c k-funde d ) 3. Administra tive F unding to De pa rtme nts

  6. Summe r Prog ra ms for 2020  Summe r Suc c e ss Pro g ra ms SSPs will c o ntinue in 2020. Pro g ra m de ta ils a re pe nding le a de rship re vie w.  Summe r Gra dua te T e a c hing Sc ho la rs (SGT S) Suppo rts stude nts te a c hing a s 1 st time Asso c ia te -I n. Gra d stude nts a re no mina te d b y De pa rtme nts (No v.) SGT S c o mmitte e se le c ts pa rtic ipa nts. Gra d stude nts a tte nd tra ining a t the T e a c hing + L e a rning Co mmo ns a nd re c e ive $1,200 stipe nd F a c ulty me nto rs re c e ive a $500 re se a rc h a c c o unt pa yme nt.

  7. Summe r Prog ra ms for 2020  summe r .uc sd.e du All UC Sa n Die g o summe r pro g ra ms, no t just Summe r Se ssio n. Summe r Pro g ra m F inde r https:/ / summe r.uc sd .e d u/ pro g ra m-finde r/ inde x.html  summe r se ssion.uc sd.e du Summe r Se ssio n we b site .

  8. How Summe r Se ssion Wor ks OCT OBE R NOVE MBE R DE CE MBE R JANUARY Aud it & Re po rting Ca ll fo r c o urse pro po sa ls Ad viso ry Co mmitte e Mtg . Be g in a ppo intme nt le tte rs Co urse pro po sa ls d ue Appro ve d c o urse s - 12/ 13/ 19 Pre vie w o f Cla sse s po ste d F E BRUARY MARCH APRIL MAY Cla ssro o ms a ssig ne d Co urse s o n T rito nL ink Stud e nts b e g in e nro lling Ma na g e wa itlists Stud e nts fe e s a sse sse d JUNE JUL Y AUGUST SE PT E MBE R Stud e nt fe e s d ue Stud e nts a d d / d ro p Se ssio n 2 b e g ins Se ssio ns e nd c o urse s Se ssio n 1 b e g ins F e e s d ue Se ssio n 2 pa y d a te Se ssio n 1 pa y d a te Re po rting b e g ins

  9. Summe r Se ssion 2020 5 WE E K SE SSIONS See 2020 Summer Session Guidebook for Operational Calendar. Se ssio n 1 June 29 – Aug ust 1 Se ssio n 2 Aug ust 3 – Se pte mb e r 5 SPE CIAL SE SSIONS 3 We e ks June 29 – July 18 July 20 – Aug ust 8 Aug ust 10 – Aug ust 29 8 We e ks June 29 – Aug ust 22 10 We e ks June 29 – Se pte mb e r 5 15 We e ks June 15 – Se pte mb e r 25 Re stric te d Se ssio n (ye a r-ro und pro g ra ms o nly)

  10. How Summe r Se ssion Works ACADE MIC DE PART ME NT S SUMME R SE SSION Pr opose c our se s & instr uc tor s Appr ove c our se s Submit appointme nt file s Ove r se e DUE appr oval of L e c tur e r s Submit Assoc iate - In applic ations Cr e ate & e mail appointme nt le tte r s Instr uc tor onboar ding Sc he dule of Classe s (add instr uc tor name s asap) Hir e instr uc tional suppor t Calc ulate instr uc tor payme nts (payr oll wor kshe e ts) E nte r appointme nts into UCPath? ? ? Suppor t/ Manage spe c ial summe r pr ogr ams Bloc k- fund T A alloc ation (summe r for mula) TB TBD f D for r 2020 2020 E nte r appointme nts into UCPath? ? ?

  11. Instruc tor Compe nsa tion Cour se Salar y + Suc c e ss Bonus (for SSP Cour se s ONL Y)  No Ma ximum Co urse Sa la ry Ca p  No E nro llme nt Bo nuse s o r Sc ie nc e L a b Bo nuse s

  12. Instruc tor Compe nsa tion 1 Course 50% appointment 2 Courses 100% appointment

  13. Instruc tor Compe nsa tion Cour se Salar y – F ull vs Continge nt y if 15 + Stude nts E F ull Salar nr oll Continge nt Salar y if < 15 Stude nts E nr oll 4 Unit Co urse 8.5% a nnua l sa la ry I f I nstruc to r a g re e s (no t Gra d Stude nts) 1-2 Unit Co urse 4.25% a nnua l sa la ry $100 × Units × Stude nts Me asur e E nr ollme nt T wic e – Pay the Highe r Amount 1 st Sna psho t - Mo nth b e fo re c la ss sta rts – Give time to re c ruit mo re stude nts. 2 nd Sna psho t - Da y a fte r stude nt re fund de a dline – Ca mpus ha s tha t re ve nue .

  14. Instruc tor Compe nsa tion Snapshot Date s Se ssion 1 Se ssion 2 6/ 29/ 20 – 8/ 1/ 20 8/ 3/ 20 – 9/ 5/ 20 1 st Snapshot – 6/ 3/ 20 1 st Snapshot – 7/ 8/ 20 2 nd Snapshot – 7/ 7/ 20 2 nd Snapshot – 8/ 10/ 20 Me asur e E nr ollme nt T wic e – Pay the Highe r Amount 1 st Sna psho t - Mo nth b e fo re c la ss sta rts – Give time to re c ruit mo re stude nts. 2 nd Sna psho t - Da y a fte r stude nt re fund de a dline – Ca mpus ha s tha t re ve nue .

  15. Instruc tor Compe nsa tion No Cour se Salar y Maximum - IMPACT I nstruc to rs te a c hing 2 c o urse s in o ne Se ssio n e a rn 17% a nnua l sa la ry. L a dde r Ra nk F a c ulty a nd T e a c hing Pro fe sso rs – Spre a d pa yme nt a s ne e de d to c o mply with 1/ 9 th pe r mo nth. AL L instruc to rs te a c hing 4 c o urse s re q uire a 1% pa yme nt re duc tio n (4 × 8.5% = 34%, whic h e xc e e d 33% ma x)

  16. Compe nsa tion - E xa mple UCSD Pro fe sso r – 4 Unit c o urse Annua l Sa la ry: $104,000 Summe r Se ssio n Co urse Sa la ry: $8,840 (8.5% o f $104,000) e a c hing Se ssio n 1: June 29 th – Aug ust 1 st T Pa y da te : 7/ 31/ 20 1 st Sna pshot - 6/ 3/ 20 2 nd Sna pshot - 7/ 7/ 20 12 stude nts e nr olle d 15 stude nts e nr olle d Inc r e a se to F ull Cour se Sa la r y: $8,840 Pa id on Conting e nc y: $100 × 4 units × 12 = $4,800

  17. T A Alloc a tion Summe r Se ssio n b lo c k-funds instruc tio na l suppo rt. T A Allo c a tio n fo rmula simila r to F / W/ S, a djuste d fo r summe r. Departments receive the 1 st da y o f Se ssio n 1 – Pre limina ry Ca lc ula tio n L a st da y o f Se ssio n 2 – F ina l Ca lc ula tio n LA LARGE GER allocation. Why 2 c a lc ula tio ns? Suc c e ss Pro g ra m stude nts in Se ssio n 2 a re no t e nro lle d b y the 1 st da y o f Se ssio n 1. 2019 - $1.8M to De pa rtme nts

  18. De par tme nt Administr ative F unding ST ANDARD NE W INCE NT IVE Co urse s $500/ c o urse $1,000/ c o urse E nro llme nt $13/ 33 pe r stude nt $25/ 50 pe r stude nt T o suppo rt T ime to De g re e initia tive - De pa rtme nts who o ffe r mo re Co urse s AND mo re E nro llme nts in 2020 will re c e ive the I nc e ntive Pilo t funding . Co mpa re e nd- of- te r m data fo r 2018 vs 2020 2019 - $1.1M to a c a de mic units. 25 units – Ne w I nc e ntive funding 21 units – Sta nda rd funding

  19. 4 F a c ulty Groups ST ONE HE NGE SUN GOD UCSD Ha s UCSD sta ff/ re se a rc he rs a c a de mic witho ut a c a de mic a ppo intme nt in a ppo intme nt in 2019/ 2020. 2019/ 2020. Ne e d DUE appr oval. T RIT ON RE D SHOE Gra dua te stude nts te a c hing a s Visiting L e c ture rs Asso c ia te s-I n. a nd Visiting Pro fe sso rs. Ne e d De an of Gr aduate Division Ne e d DUE appr oval. appr oval.

  20. How to Hire : SUN GOD  Summer Session will start sending appointment letters January 8, 2020.  UCSD Annual Salary as of 6/30/20 (Not July 1, 2020 increases) •  Department Action Item: Please review list of courses and • salaries from Summer Session.

  21. How to Hir e : ST ONE HE NGE & RE D SHOE  Submit appointment files via Interfolio using the Summer Session appointment template. Lisa will email when ready. Instructions are on the AP SharePoint site.  Appointment Files approved by: John C. Moore, Dean of Undergraduate Education •  Summer Session creates appointment letters & will upload copies to OneDrive. (link pending)  Departments manage onboarding.  International candidates – Cannot hire Postdocs, Project Scientists on H-1B visas. Consult with IFSO before submitting International candidates in Interfolio. https://ifso.ucsd.edu/ STONEHENGE – Fiscal Year appointments must be reduced or use vacation to accommodate a 50% Summer Session appointment. Consult with HR for impact.

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