Soft Landings User Group 26 April 2012 Chair: Gary Clark
2 The built environment experts
3 The built environment experts
Soft Landings User Group Interdisciplinary user discussion Test the process Share the experiences Highlight the barriers Swop data Address contractual implications Create database of case studies Define real examples of benefits 4 The built environment experts
User Group statement of commitment As a member of the Soft Landings User Group: “We are committed to ensuring that Soft Landings principles are applied on our new build and refurbishment projects, that operational outcomes match the design intentions, and that the expectations of the building’s end users are met” 5 The built environment experts
BSRIA User Group Member This is a Soft Landings project As JPG, TIF and EPS Also available in dark blue, and as a white-out-of-colour 6 The built environment experts
Soft Landings Resource Share www.bsria.co.uk/resource-share/projects/soft-landings
8 The built environment experts
Government Soft Landings (the new title) Key Themes • Soft Landings will be a key element of the construction process maintaining the ‘golden thread’ of the building purpose through to delivery and operation. • Ensuring that Soft Landings becomes standard for government projects. • Early engagement during the design process with end users/client/FM • Ownership post construction from design/construction team • Contractual mechanism to ensure the above • Appropriate handover process from construction to end user/FM • Post Occupancy Evaluation/Monitoring and tie back to ownership and lessons learnt for future design
Objectives: Delivering alignment of design / construction with operation and asset management within government construction using the BSRIA Soft Landings Framework through: 1. Inception and briefing 2. Design Development 3. Pre-Handover 4. Initial Aftercare 5. Aftercare 1 – 5 years after handover Output: a policy document and guidance for Soft Landings in Government Construction by 30 th Sept 2012.
Our findings There are a number of areas were we need to refocus the programme Finding Action Workgroups struggling to provide resource to To remove four sub-groups and become one support programme steering group which will enable SL task members to feed in as appropriate according to their time/expertise/experience Communication needs improvement We will provide an monthly update on progress to al SL members which we will seek active feedback on We will ensure that we clearly articulate our direction of travel and what the desired outcomes of the policy are We will rename the task group to Government Soft Landings Perception that original intent has been lost We will ensure that we will identify where BSRIA works within the requirements for GSL policy and ensure we always refer back to our original objectives Improve engagement with trial SL projects Have a robust plan identifying the needs and stages of SL within each project and ensure that a clear process is in place and that the trials are monitored and lessons fed back
Focus areas for Government Soft Landings Through the work undertaken to date with various stakeholders in the group we have determined that the following four areas of focus for Government Soft Landings (GSL) and what will be required as measures within the policy document • Environmental Performance • Building Management Commissioning Training & Handover • • Performance Effectiveness & Efficiency • Despite some confused messages we have not pulled away from the SL Framework and the following slides will identify what govt need to address and where this sits within the SL Framework. • We have also mapped out what will be required for the data drops and at what stages in the BIM process.
Focus areas for Government Soft Landings Project Stages Inception / Design 1 – 5 years post Initial Pre Handover BIM data briefing development completion Aftercare drops Focus areas Environmental Performance Building Management Commissioning Training and Handover Performance Effectiveness & Efficiency
Outline for GSL Policy Document This will be a concise document aimed at Commercial Directors, Senior Responsible Officers and those who commission capital projects. The document will comprise of the following: Policy: - Explains in high level terms what is to be mandated into for GSL into capital projects, how this fits into BiM process - What compliance means – roles, responsibilities. measures, checklist for GSL - Where to seek advice – implementation group, contacts and the guidance documents Guidance documents: - Identify supporting information to policy, e.g., BSRIA guidance, BiM documentation, GSL checklists - Case studies- providing examples of where Soft Landings has been adopted, lessons learnt and ongoing monitoring of trial projects.
Proposed programme Key dates for work areas that will support development of guidance for policy Mid May: Complete draft focus for four areas of policy Mid June: Identify high level framework. Identify interfaces and mapping into BiM to understand data needs. End of June: Know activities needed on projects needed to support policy and associated KPIs for activities.
Proposed programme Key dates for case studies: End of May: Review of reference material End of June: Projects underway and actively trialling End of July: Review trials and feedback into policy End of August: Implementation group taking policy into action post September established Key dates for Policy Document: End of June: Draft contents completed End of August: Issue draft to for review End of September: GSL Policy Issued
Next Steps for GSL and its members As the task group is changing to becoming a steering group we are seeking; - knowledge, - specific information, or - experience in the activity items below. A. Environmental Performance i. Review the assessment approach that has been developed for energy. This will be sent out separately ii. What experience or guidance do you have in embedding the assessment of energy monitoring in the process commissioning, training and handover? iii. How assessment of energy is to be undertaken post occupancy, and what guidance may be used for this. Guidance will need to range from the very basic ones to the more complex, e.g., TM22
Next Steps: New areas for focus B. Building Management i. Please review the process map that has been completed provide comment. (attached separately) ii. Can you provide examples of ‘how it works’ guides and training that have been developed for users and maintainers of facilities? C. Commissioning, Training and Handover i. Have you processes that have been developed for commissioning, training and handover that you consider best practice? ii. Examples of where these processes have been monitored and measures that have been used for them. D. Performance, Effectiveness and Efficiency i. Examples you have of processes of Post Occupancy Evaluation and Monitoring and clients that use them and how they use them. Please confirm your support to any of the above to Roy.evans@cabinet-office.gsi.gov.uk by Friday 20 th April
Next Steps: What happens next? Action Who When 13 th April Provide a draft policy outline for Roy Evans review 20 th April Volunteer areas of GSL members support/evidence/ knowledge 27 th April Send supporting information for Roy Evans/Nick Shaw review 20 th April - 25 th May Provide evidence and/or Volunteered GSL comments members 5 th June Next GSL task group meeting ALL 20 th April – 22 nd Utilise information to develop Nick Shaw draft policy document June Monthly progress report to group Roy Evans First working day of each month
Soft Landing Trial Projects Department Project Name Project Type Demonstration Partnership for Schools Campsmount School New Build – Education POE / POM Partnership for Schools TBC New Build - Education Whole Process Medical Research Council Life Sciences Molecular New Build – Laboratory Commissioning, Training Building & Handover DEFRA Building 265 New Build – Laboratory Whole process DIO RAF Brize Norton New Build Whole process - Accommodation MoJ Bedford Prison Refurb – Heating / Whole process Windows MoJ Frankland R&M – Fire Detection Whole process Manchester City Council Town Hall Refurbishment – Office Commissioning, training and Public and handover BSRIA Trial Projects Various Various Need to review what stages of SL being monitored and reported via TSB
Costing Soft Landings Some ideas from Roderic Bunn Gary Clark Tamsin Tweddell Alasdair Donn 21 The built environment experts
Costing Soft Landings What’s a reasonable ? commitment to aftercare Does it need to be costed? availability? How do you cost it? ? What’s done for free ? What are the external costs? and by whom? When do you cost it – all at the How do we track it, using start or halfway through, or what process? what? How much does a POE cost? 22 The built environment experts
Recommend
More recommend
