Quincy Public Schools Superintendent’s Leadership Team Preliminary Proposed Budget Fiscal year Ending June 30, 2021 Presented to the Quincy School Committee May 27, 2020 Dr. Richard DeCristofaro, Superintendent of Schools Kevin Mulvey, Esquire, Deputy Superintendent of Schools James Mullaney III, CPA, Director of Business Affairs
Budget Priorities in 2021 Non-Academic Expenses Academic Expenses Subsidized Programs Non-Academic Support Academic Support Academic Programs fa Academic Classroom Teachers STUDENTS Academic Classroom Teachers Academic Programs Academic Support Non-Academic Support Subsidized Programs Academic Expenses 2 Non-Academic Expenses
Budget Process: An Overview 3
Budget Process • Identify Areas of Consideration – (SLT, Principals) • Review/Organize Options to address possible areas of Impact – (SLT) • Prioritize possible areas of increase/shift/reduction (SLT) • Determine impact on budget areas/lines (SLT) • Present Options to Quincy School Committee – (SLT) • Prioritize Options (Quincy School Committee) • Rework Options – (SLT) • Act on Options (SLT/Quincy School Committee) 4
Superintendent’s Management Team Budget Analysis Superintendent’s Leadership Team Budget for FY2021 $117,385,590 This represents a $1,976,021 increase from the FY 2020 budget. Funding for this year’s budget comes from three sources: • Mayor’s appropriation of $ 111,185,590; a $976,021 or 0.9% increase from FY 2020 appropriation of $110,209,569. • Projected Circuit Breaker Funding - $5,200,000. • CARES Act Elementary and Secondary School Emergency Relief Fund $1,000,000 (Total CARES Funding $2,030,265). 5
City of Quincy Educational Funding 6
City of Quincy Net School Spending 7
City of Quincy Per Pupil Spending 8
Superintendent's Leadership Team Budget Recommendations for Consideration 9
Superintendent's Leadership Team FY 2021 Budget Summary of Funds Needed and Funds Received Preliminary Level Service Budget for FY 2021 Approved Budget FY2020 115,409,569 Requested Level Funded Budget FY2020 115,409,569 Negotiated Increases 1,676,000 Projected Budget for Level Services 117,085,569 Projected Funding and Offsets Circuit Breaker (Estimated @ 73% funding) (5,200,000) CARES ESEER Funding (2,030,265 ) (1,000,000) Salary Savings - (Estimated based on 12 Retirements @ $40,000 per) (480,000) (6,680,000) Appropriation Needed From City After Adjustments For Level Services 110,405,569 Appropriation from City of Quincy 111,185,590 Funds Available for Budget Building Prior to Program Changes and Shifts 780,021 10
Superintendent’s Management Team Budget Analysis Superintendent’s Leadership Team Budget for FY2021 This funding allows us to: • Meet all contractual obligations for the 2021-2020 school year including percentage raises and step and level increases in the amount of $1,676,000. • Provides $780,021 in additional funding to address class size, academic programs, academic support, non-academic support, academic expenses and non-academic expenses. 11
Budget Priorities in 2021 Non-Academic Expenses Academic Expenses Subsidized Programs Non-Academic Support Academic Support Academic Programs Academic Classroom Teachers STUDENTS Academic Classroom Teachers Academic Programs Academic Support Non-Academic Support Subsidized Programs Academic Expenses 12 Non-Academic Expenses
Academic Classroom Teachers Class Size: Elementary, Middle and High School School Committee Guidelines K-3 = 22-26 4-8 = 24-28 9-12 = Over 30 – Inform School Committee 13
Key Questions Step 1 Academic Classroom Teachers Does the current FY 2021 budget allocation allow us to maintain or increase all existing academic classroom teacher staff? Is there a need to reduce or increase our academic classroom teaching staff at any/all levels?(pre-kindergarten, elementary, middle and high school) Were changes in academic classroom teacher staff due to retirements, resignations, seniority, leaves of absence, grant funding, licensure requirements, evaluations, academic classroom teacher preparatory time considered in staffing projections for the 2021 school year? Have we considered enrollment projections in the staffing of the academic classroom for the 2021 school year? Will there be the need to exceed current School Committee guidelines for class size at any/all levels in the FY 2021 budget? 14
Superintendent's Leadership Team Budget Recommendations ACADEMIC CLASSROOM TEACHERS Page Item FTE Funding Shift and reconcile positions to address class size and account for staffing changes made during FY 2020. Reconciliation presented to the Budget and Finance Subcommittee on October 23, 2019 3 1 1.0 FTE Academic Classroom Teacher to support ELL Students in high school 3 2 1.0 55,000 1.5 FTE Academic Classroom Teachers to address class size needs 3 3 1.5 82,500 Total Application of Funds Available for Budget Building 2.5 137,500 Funds for Contractual Obligations 621,359 Total Increase in Funding 758,859 15
Budget Priorities in 2021 Non-Academic Expenses Academic Expenses Subsidized Programs Non-Academic Support Academic Support Academic Programs Academic Classroom Teachers STUDENTS Academic Classroom Teachers Academic Programs Academic Support Non-Academic Support Subsidized Programs Academic Expenses 16 Non-Academic Expenses
ACADEMIC PROGRAMS Special Education Pre-Kindergarten -Language Development Full Day Kindergarten -Learning Center Literacy -Behavioral Program English Language Learners -Transitional Kindergarten Library -Autistic Program Physical Education -Out of District Placements Art Speech & Language Music (Instrumental/Choral) Alternative Programs Academically Talented GOALS Advanced Placement PASS Health Quincy Evening High School Foreign Language R.O.T.C. Occupational Education 17
Key Questions Step 2 Academic Programs Does the current FY 2021 budget allocation allow us to maintain or increase all existing academic programs and staffing? Were changes in academic program staff due to retirements, resignations, seniority, leaves of absence, grant funding, licensure requirements, evaluations, academic classroom teacher preparatory time considered in staffing projections for the 2021 school year? Have we considered a reduction-in-force within the academic program area? 18
Superintendent's Leadership Team Budget Recommendations ACADEMIC PROGRAMS Page Item FTE Funding Increase 1.0 FTE ELL Teacher at the high school level 5 4 1.00 55,000 Increase 2.0 FTE Literacy Teachers for early intervention in math and literacy 5 5 2.00 110,000 Increase 2.0 FTE Special Education Teachers for language development classes in elementary and middle schools 5 6 2.00 110,000 Increase 1.0 Special Education Teacher for Orton Gillingham 5 6 1.00 55,000 Increase 1.0 FTE Special Education Teacher for CARES Class 5 6 1.00 55,000 Increase 1.0 FTE Speech Therapist Teacher 5 7 1.00 55,000 Total Application of Funds Available for Budget Building 8.00 440,000 Funds for Contractual Obligations 529,999 Total Increase in Funding 969,999 19
Budget Priorities in 2021 Non-Academic Expenses Academic Expenses Subsidized Programs Non-Academic Support Academic Support Academic Programs Academic Classroom Teachers STUDENTS Academic Classroom Teachers Academic Programs Academic Support Non-Academic Support Subsidized Programs Academic Expenses 20 Non-Academic Expenses
ACADEMIC SUPPORT Attendance Districtwide Department Heads Guidance Principals Nurses Assistant Principals Psychologists Deans School Committee Aides (classroom) Substitute Teachers Special Education Therapists OT/PT ELL – IT Clerical Full Day Kindergarten Superintendent ELL Tutors Assistant Superintendent Special Education Tutors Directors Extra Curricular Activities Coordinators Special Education Summer Program 21
Key Questions Step 3 Academic Support Does the current FY 2021 budget allocation allow us to maintain or increase all existing academic support staff? Were changes in academic support staff due to retirements, resignations, seniority, leaves of absence, grant funding, licensure requirements, evaluations and non-renewals considered in staffing projections for the 2021 school year? Have we considered a reduction-in-force within the academic support area? 22
Superintendent's Leadership Team Budget Recommendations ACADEMIC SUPPORT Page Item FTE Funding Increase 1.0 FTE Guidance Staff for social and emotional programs 7 8 1.0 55,000 Increase 1.0 FTE IT Support positions for a Tech Inventory Manager (1/2 year funding) 7 9 1.0 35,000 Increase 1.0 FTE Central Office Administrator 7 10 1.0 120,000 Total Application of Funds Available for Budget Building 3.0 210,000 Funds for Contractual Obligations 44,642 Total Increase in Funding 254,642 23
Budget Priorities in 2021 Non-Academic Expenses Academic Expenses Subsidized Programs Non-Academic Support Academic Support Academic Programs Academic Classroom Teachers STUDENTS Academic Classroom Teachers Academic Programs Academic Support Non-Academic Support Subsidized Programs Academic Expenses 24 Non-Academic Expenses
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