Quincy Public Schools Preliminary Budget Fiscal Year July 1, 2018 - - - PowerPoint PPT Presentation
Quincy Public Schools Preliminary Budget Fiscal Year July 1, 2018 - June 30, 2019 School Committee Presentation May 16, 2018 Richard DeCristofaro, Ed.D., Superintendent Kevin W. Mulvey, Esq., Deputy Superintendent James Mullaney III, CPA,
Richard DeCristofaro, Ed.D., Superintendent Kevin W. Mulvey, Esq., Deputy Superintendent James Mullaney III, CPA, Director of Business
STUDENTS
Classroom Teachers Academic Programs Academic Support Programs Non-Academic Support Programs Subsidized Services
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Academic Expenses Non-Academic Expenses
Identify Areas of Consideration – (SLT, Principals, School Committee) Review/Organize Options to address possible areas of impact – (SLT) Prioritize possible areas of increase/shift/reduction (SLT) Determine impact on budget areas/lines (SLT) Present Options to Quincy School Committee – (SLT) Rework Options – (SLT) Prioritize Options (School Committee) Act on Options (SLT/Principals/School Committee)
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3.15% increase from FY 2018 appropriation.
increase of $1,000,000 over last year’s budgeted amount.
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Approved Budget FY2018 105,906,951 Requested Level Funded Budget FY2019 105,906,951 Negotiated Increases 2,219,898 Additional Funding for Special Education Tuitions 2,504,401 Projected Budget for Level Services 110,631,250 Projected Funding and Offsets Circuit Breaker (Estimated @ 73% funding) (5,250,000) Salary Savings - (Estimated based on 25 Retirements @ $40,000 per) (1,000,000) (6,250,000) Appropriation Needed From City After Adjustments For Level Services 104,381,250 Appropriation from City of Quincy 104,856,951 Funds Available for Budget Building Prior to Program Changing and Shifts 475,701 8
This funding appropriation allows us to:
including percentage raises and step and level increases in the amount of $2,219,898.
academic programs, academic support, non-academic support, academic expenses and non-academic expenses.
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Determine the number of Academic Classroom Teacher positions to maintain optimal class size at all levels and shift positions as needed to account for enrollment fluctuations at the elementary, middle, and high school levels.
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School Committee Class Size Guidelines Kindergarten: 20-25 students Grades 1-3: 22-26 students Grades 4-8: 24-28 students Grades 9-12: 25-30 students
CADEMIC CLASSROOM TEACHERS Page Item Funding Shift and reconcile positions to address class size and account for staffing changes made during FY 2018. Reconciliation presented to the Budget and Finance Subcommittee on November 13, 2017 3 1 Shift Academic Classroom Teachers to adress class size 3 2 Total Application of Funds Available for Budget Building Funds for Contractual Obligations 29,572 Total Increase in Funding 29,572
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FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 6-Year TOTAL Elementary Class Size 8.0
8.0
MS Tech Ed 2.5 1.0 1.0 0.5
5.0
MS Foreign Language 2.5
2.5
MS/HS Class Size 1.0 1.0
2.0
TOTAL
9.0 5.0 1.0 2.0 0.5 17.5
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Pre-Kindergarten Full-Day Kindergarten Literacy/Digital Literacy* English Language Learners* Library/Media Physical Education Art Music (Instrumental/Choral) Academically Talented Advanced/AP Health Foreign Language Occupational Education* Special Education* Language Development Learning Center Behavioral Program (STARS) Transitional Kindergarten Autistic Program (CARES) Out of District Placements Speech & Language Alternative Programs GOALS PASS Quincy Evening High School R.O.T.C.
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ACADEMIC PROGRAMS Page Item FTE Funding Shift and reconcile positions to address class size and account for staffing changes made during FY 2018. Reconciliation presented to the Budget and Finance Subcommittee on November 13, 2017 5 1 Increase of 1.70 ELL Teachers to meet needs of increasing ELL student population and state requirements 5 3 1.70 85,000 Increase 0.7 Occupational Education Teachers 5 5 0.70 48,311 Increase Special Education Teachers 3.50 FTEs to address student needs and state requirements 5 6 3.50 175,000 Increase 3.0 FTE Digital Support Teachers for new Digital Literacy program at the elementary school level 5 4 3.00 150,000 Total Application of Funds Available for Budget Building 8.90 458,311 Funds for Contractual Obligations 703,587 Total Increase in Funding 1,161,898
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Academic Program Teachers Academic Classroom Teachers Superintendent and School Committee Curriculum and Assessment Management Team SLT and Principals Team Technology Planning and Training Team
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Role of the Elementary Digital Support Teacher Role of the Elementary Classroom Teacher
The Digital Support teacher will co-teach with the classroom teacher, but will operate as the primary facilitator of this academic program The Classroom Teacher will operate in a co-teaching role with the Digital Support Teacher during this academic program session. The Digital Support teacher will teach digital literacy and computer skills in the context of the existing grade-level curriculum The Classroom Teacher will partner with the Digital Support teacher to align or create the curriculum connections. The Digital Support teacher sill highlight essential digital literacy skills such as: The Classroom Teacher can continue to promote digital literacy skills throughout their: * online safety * daily curriculum * mouse basics * student presentations * computer fundamentals * research projects * keyboarding * school newspapers * word processing * student artwork * web browsing * extra-curricular clubs * using images and graphics * science fairs * spreadsheets * robotics and * databases * state-wide testing practice * online communication and * presentations
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FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 6-Year TOTAL CTE 1.5 1.0 1.0 0.7
4.2
Special Education 2.3 2.0 2.8 3.5
10.6
English Language Ed 1.2 2.0 2.4 2.9 1.7
10.2
Literacy/
Digital Literacy
0.5 1.5 3.0
5.0
Health 2.0
2.0
Library/ Media 2.5 0.5 2.0
5.0
Art 0.2 0.5 0.5
1.2
Music/Band 0.2 1.1 1.1 0.7 0.3
3.4
TOTAL
8.2 9.1 3.7 5.0 6.7 8.9 41.6
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Guidance Nurses Attendance Psychologists School Committee Substitute Teachers* Therapists OT/PT IT Technicians Superintendent Deputy Superintendent Directors/Coordinators Team Administrators Non-Academic Department Heads Principals Assistant Principals Deans Aides (classroom) Special Education ELL Full-Day Kindergarten ELL Tutors Special Education Tutors Extra Curricular Activities Special Education Summer Program
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ACADEMIC SUPPORT Page Item Funding Shift and reconcile positions to address class size and account for staffing changes made during FY 2018. Reconciliation presented to the Budget and Finance Subcommittee on November 13, 2017 7&8 1 Increase funding for substitute teachers to address prior year deficits and to increase daily pay rate 7 7 150,000 Total Application of Funds Available for Budget Building 150,000 Funds for Contractual Obligations 386,017 Total Increase in Funding 536,017
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Short-Term Long-Term Abington 78.18 106.00 Braintree 90.00 230.00 Bridgewater-Raynham 75.00 248.25 Brockton 85.00 125.00 Cohasset 80.00 232.00 Hanover 75.00 150.00 Hingham 83.00 268.89 Hull 80.00 273.76 Marshfield 82.50 240.33 Norwell 85.00 150.00 Pembroke 75.00 100.00 Plymouth 70.00 236.07 Quincy 75.00 85.00 Scituate 75.00 100.00 Weymouth 75.00 262.00 Whitman-Hanson 75.00 150.00 Average 78.67 184.83
Substitute Teacher Pay Survey
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FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 6-Year TOTAL Student Support/ Health Services 1.3 1.0 0.9 2.8
6.0
IT Technicians 2.0
2.0
Dir/Coord/
0.9 1.0
1.9
Full-Day K
Paraprofessionals
10.0 18.0
28.0
Special Ed
Paraprofessionals
10.0 20.0
30.0
ELL
Paraprofessionals
2.0
2.0
TOTAL
4.2* 23.0 38.9 1.0 2.8 69.9
* 13 LTS positions for Elementary Library Support added in FY2014
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Secretarial and Clerical Custodial* Maintenance (Bus) Security Aides (office) Attendants Special Education Bus Lunchroom Drivers Special Education Regular/Field Trips Athletics Messengers Field Help Substitutes – Non-Teachers Coaches Guidance Summer Program Certified Occupational Therapy Assistants Overtime Travel
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NON-ACADEMIC SUPPORT Page Item Funding Reduce funding for custodial salaries 13 8 (100,000) Total Application of Funds Available for Budget Building (100,000) Funds for Contractual Obligations 100,722 Total Increase in Funding 722
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Committee may operate or provide for the operation of school food service programs in schools under their jurisdiction. The School Committee through this Act may receive disbursements from federal sources to support the School Lunch Program in addition to charge for
School Committee without appropriation. The Bureau of Nutrition Education sets regulations for accounting, audit and nutrition for the School Lunch Program.
Meal pricing is based on the projected cost of providing the program less any federal subsidies we received for participating in the National School Lunch Program. Minimum meal charges are established by the National School Lunch Program.
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Actual Projected 2017 2018 2017 2018 Revenues Receipts 2,321,985 2,101,329 2,875,661 2,850,000 Expenses and Current Encumbrances Director 139,253 119,189 157,080 137,016 Clerical 126,796 116,878 157,124 149,500 Managers 182,557 189,765 230,190 240,000 Cafeteria Workers 681,766 689,015 859,947 865,000 Drivers 90,564 91,878 109,970 112,000 Other: Longevity 3,875 3,925 3,875 3,925 Repairs 58,777 68,672 76,654 78,672 Food & Food Supplies 105,758 151,386 139,783 181,386 Perishables 831,694 724,656 1,086,490 1,074,656 Unclassified 65,212 68,776 73,927 75,000 Acquisition Plant Equipment 14,968 14,968 Total 2,286,251 2,239,108 2,895,040 2,932,123 Revenues in excess of expenses 35,734 (137,779) (19,379) (82,123) Beginning Cash Available 1,746,038 1,726,659 1,746,038 1,726,659 Ending Cash Available 1,781,772 1,588,880 1,726,659 1,644,536
Food Service Revolving Account
Statement of Revenues Received and Expenses Paid For the Period Ended April 30 For the Year Ended
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Meal Current Minimum Required SLT Recommended Breakfast - Elementary School $1.00 $1.00 $1.00 Breakfast - Middle School $1.25 $1.25 $1.25 Breakfast - High School $1.25 $1.25 $1.25 Lunch - Elementary School $2.50 $2.50 $2.50 Lunch - Middle School $2.75 $2.75 $2.75 Lunch High School $3.00 $3.00 $3.00
Food Service Expenses - QPS Budget and Revolving
QPS Budget, 220,131 , 7% Revolving Account, 2,850,000 , 93%
FY 2018
QPS Budget, 224,534 , 7% Revolving Account, 2,950,000 , 93%
FY 2019
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school building to any one or more public or profit-making business, or nonprofit organizations, provided that such use shall not interfere with educational programs being conducted in the school building. The terms of any such rental or lease shall be as approved by School
account and may be expended by the School Committee without further appropriation for the upkeep of the facility and costs associated with the rental or lease.
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Actual Projected 2017 2018 2017 2018 Revenues Rents Received 439,802 396,922 577,206 520,000 Expenses and Current Encumbrances Custodial 414,530 340,799 479,609 412,799 Utilities 37,675 68,188 158,907 100,000 Total Expenses 452,205 408,987 638,516 512,799 Revenues in excess of expenses (12,403) (12,065) (61,310) 7,201 Beginning Cash Available 210,716 149,406 210,716 149,406 Ending Cash Available 198,313 137,341 149,406 156,607
Rental Revolving Account
Statement of Revenues Received and Expenses Paid For the Period Ended April 30 For the Year Ended
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Rental Expenses Current Net Current SLT Recommend. Rental - Quincy Youth Rate $40.00 $44.00 $40.00 Rental - Quincy Adult Rate $55.00 $60.50 $55.00 Rental - Outside Quincy Groups $75.00 $82.50 $75.00 Administrative Charge 10% of Hourly Rate 10% of Hourly Rate
School Rental Expenses - QPS Budget and Revolving
Quincy Public Schools Budget, 6,177,618 , 92% Revolving Fund Budget, 560,000 , 8%
FY 2018
Quincy Public Schools Budget, 6,161,750 , 92% Revolving Fund Budget, 500,000 , 8%
FY 2019
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providing transportation to and from school for Quincy Public School students in Grades K through 5, per School Committee Policy. A fee is charged for this service for students living less than 1.5 miles from their neighborhood school. Students who live more than 1.5 miles from their neighborhood school are transported at no cost. In addition to student transportation, fees are charged for rental use of buses. Transportation is also provided for Quincy special education students to and from school as indicated in their Individual Education Plan at no cost to the family.
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Actual Projected 2017 2018 2017 2018 Revenues Bus Fees and Rentals 118,398 106,282 162,861 150,000 Expenses and Current Encumbrances Drivers 42,655 35,448 50,189 50,448 Supplies and Repairs 73,141 134,540 84,002 139,540 Total 115,795 169,988 134,191 189,988 Revenues in excess of receipts 2,603 (63,706) 28,670 (39,988) Beginning Cash Available 41,731 88,726 60,056 88,726 Ending Cash Available 44,334 25,021 88,726 48,739
Transportation Revolving Account
Statement of Revenues Received and Expenses Paid For the Period Ended April 30 For the Year Ended
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Transportation User Fees Current SLT Recommend. QPS Hourly Rate 25.00 25.00 QPS Mileage Surcharge 1.50 1.50 Outside Hourly Rate 35.00 35.00 Outside Mileage Surcharge 3.00 3.00 Transportation User Fees 200.00 200.00 Transportation User Family Max 400.00 400.00
Transporatation Fees and Expenses - QPS Budget and Revolving
QPS Budget, 4,634,377 , 96.86% Revolving Account, 150,000 , 3.14%
FY 2018
QPS Budget, 4,759,220 , 96.94% Revolving Accoun 150,000 , 3.06%
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FY 2017 FY 2018 FY 2019 Actual Actual Estimated Students Transported Over Two Miles 100 85 100 Students Exempt From Paying (Free and Reduced) 300 313 300 Students Exempt Due To Family Cap 1 2 2 Students Paying Bus Fees 136 112 130 Total Students Transported 537 512 532 FY 2017 FY 2018 FY 2019 Actual Actual Estimated Total Students Paying Bus Fees 136 112 130 Fee Per Student 200 200 200 Total Revenues From Student Transportation 27,200 22,400 26,000
Quincy Public Schools
Regular Education Transportation Information Revenues From Bus Fees
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main sources: Operating Budget, Student User Fees, and Gate
various community groups. Resources from the Revolving Fund are used to pay for coaches, officials, security, transportation and equipment.
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Actual Projected 2017 2018 2017 2018 Revenues Athletic Fees and Gate Receipts 203,392 210,980 229,847 235,000 Expenses and Current Encumbrances Coaches 13,062 35,000 Police Services 5,588 6,221 5,588 6,221 Supplies and Athletic Expenses 187,784 198,171 193,812 210,000 Total 193,372 204,392 212,462 251,221 Revenues in excess of expenses 10,020 6,588 17,385 (16,221) Beginning Cash Available 70,428 87,813 70,428 87,813 Ending Cash Available 80,448 94,401 87,813 71,592
Athletic Revolving Account
Statement of Revenues Received and Expenses Paid For the Period Ended April 30 For the Year Ended
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Athletic User Fees Current SLT Recommend One Sport $100 $100 Football $150 $150 Lacrosse $150 $150 Hockey $300 $300 Family Maximum $750 $750
Athletic Expenses - QPS Budget and Revolving
QPS Budget, 801,589 , 76% Revolving Account, 260,000 , 24%
FY 2018
QPS Budget, 814,728 , 78% Revolving Account, 235,000 , 22%
FY 2019
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Repairs Educational Equipment Staff Development Screening and Medical Tuitions* Testing and Materials Library Books and Supplies Educational Supplies Textbooks Educational Software Course Approval Acquisition of Instructional Equipment
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ACADEMIC EXPENSES Page Item Funding Increase funding for Special Education tuitions 18 9 2,504,401 Total 2,504,401
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14,936,201 12,431,800 11,431,800 11,217,000 10,745,000 10,475,000 10,475,000 10,475,000 10,475,000 9,500,000 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 2018/19 2017/18 2016/17 2015/16 2014/15 2013/14 2012/13 2011/12 2010/11 2009/10
Quincy Public Schools Special Education Tuitions Ten Year Budget History
45 Emotional 40 Health 8 Developmental 7 Language 14 Autism 47 Multiple 21 Intellectual 10 Sensory 10 Neurological 5 Physical 2 TOTAL 164
46 FY 2015 FY 2016 FY 2017 FY 2018 Total Capital Improvement Plan Technology Purchases 767,213 767,213 Fiber Optic Connections - 9 Schools 178,177 178,177 New Telephone System - 16 Schools 354,610 354,610 New Buses 500,000 500,000 Additional Funding for Aides Transferred for Technology Purchases 250,370 250,370 Additiona Funding for Chrome Books and Labs 150,000 150,000 Safety and Security Upgrades - All Schools 500,000 500,000 Total 500,000 250,370 1,445,390 504,610 2,700,370
Additional Funding for Academic and Non-Academic Expenses Funded by Mayor Koch Outside of the QPS Budget
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Fuel Oil Natural Gas Electricity Rental Transportation and Rental Vehicles* Legal Printing Print and Advertising Professional Services – Medical Telephone Officials Fees Gasoline Postage Health and Medical Athletic Supplies Pensions Data Processing Supplies Uniforms Travel In-State Dues Memberships Insurance Acquisition of Plant Equipment
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NON-ACADEMIC EXPENSES Page Item Funding Decrease natural gas 22 10 (120,000) Increase funding for acquisition of buses 23 11 87,390 Total (32,610)
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FTE Amount Academic Classroom Teachers 0.00% Academic Programs 8.9 458,311 15.38% Academic Support 150,000 5.03% Non-Academic Support (100,000)
Academic Expenses 2,504,401 84.04% Non-Academic Expenses (32,610)
Total Budget Adjustments 8.9 2,980,102
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STUDENTS
Classroom Teachers Academic Programs 15.38% Academic Support 5.03% Non-Academic Support (3.36%) Subsidized Services
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Academic Expenses 84.04% Non-Academic Expenses (1.09%)
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