Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION - PowerPoint PPT Presentation

Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION DEPARTMENT PHOENIX GOODYEAR AIRPORT SOUTH T-HANGARS RECONSTRUCTION AND CONNECTOR TO TAXIWAY A DESIGN-BID-BUILD PROJECT NO. AV41000073-1 FAA AIP NO. 3-04-0018-22-2017 ADOT TRACS NO. TBD June 29, 2017 1

Welcome and Introductions Debra Russell , Contracts Specialist – Team Lead Point of Contact for RFB Questions Office of the City Engineer Debra.Russell@Phoenix.gov (602) 256-3444 Joanne McLaughlin , Equal Opportunity Specialist Assistant Point of Contact for DBE Requirements Equal Opportunity Department Joanne.McLaughlin@Phoenix.gov (602) 534-1279 Marci Thies , Labor Compliance Supervisor Point of Contact for Labor Compliance / Davis Bacon Requirements Street Transportation Department Marci.Thies@Phoenix.gov (602) 261-8287 Alfonzo Sanchez , Project Manager Aviation Department Representative 2

Meeting Overview  Sign-in please  Sign-in sheet and PowerPoint will be posted on Procurement’s website: http://phoenix.gov/streets/procurement/current-opportunities Click on respective project , then click on: ■ Planholder List ■ RFQ / RFB ■ Addendums / Notifications (if applicable)  Please hold questions until Q&A period  This is the ONLY opportunity to discuss this project with City staff 3

Agenda  DBE Program Requirements  Labor Compliance / Davis Bacon Requirements  Project Description and Scope of Work  Submittal Requirements  Bids Due Date  Questions?  Site Walk – not mandatory 4

DBE Program The City of Phoenix strives to advance the economic growth of businesses through its Disadvantaged Business Enterprise (DBE) Program. The City ensures compliance with federal regulations on all federally funded projects. The City encourages the participation of DBE firms throughout ALL phases of contracts.

DBE Program The DBE Program provides socially (minority and woman-owned firms) and economically disadvantaged business owners: • Certification • Procurement opportunities . • Construction subcontracting utilization • Small business development services • Technical assistance/educational services • Networking opportunities

DBE Requirements  The City has not established a race-and gender-conscious DBE participation goal  Current focus is Small Business Outreach The FAA approved a triennial DBE goal of 4.44% for fiscal years 2016-19, to be achieved through fostering Small Business participation and outreach requirements. Project is in part funded by FAA and is subject to 49 CFR Part 26 and USDOT DBE Program

Certified DBE Firms To participate in this opportunity as a DBE, only firms certified by the City or another AZUCP member in the specified scopes of work shall be considered in calculating DBE participation. Eligible DBEs can be found at: https://utracs.azdot.gov

www.azutracs.azdot.gov DBE Firms

DBE Requirements  OUTREACH EFFORTS-ATTACHMENT A All Submitters must provide at submittal:  Documents in a separate sealed envelope  Must complete and submit Columns A – D  Failure to submit = Non-Responsive Above are due at the time of the bid, statement of qualifications, or proposal submittal.

DBE Requirements  OUTREACH EFFORTS - ATTACHMENT A All Submitters must provide within 3 Business Days of the bid deadline: Documents in a separate sealed envelope MUST complete and submit Columns E and F Submittal of all related Supporting Documentation MUST include:  Copies of the actual solicitations sent to DBEs & Small Businesses  Names of the DBEs & Small Businesses whom bidder negotiated with and the firms that have been selected to participate in the contract  MUST demonstrate how, when, and the name of the person to whom the bidder specifically communicated its selection decisions  Outcomes to each DBE and Small Business NOT selected  Documentation may be in the form of a letter, e-mail, telephone log, or other acceptable communication

DBE Requirements  OUTREACH EFFORTS - ATTACHMENT B Small Business Utilization Commitment All Submitters must provide within 3 Business Days of the bid deadline: Documents to be included in the separate sealed envelope The successful bidder must ensure the DBE and Small Business participation percentages proposed in Attachment A add up to the TOTAL percentage stated in Attachment B The successful bidder will be contractually obligated to achieve the participation percentage in Attachment B

Equal Opportunity Department For more information please contact: Joanne McLaughlin Equal Opportunity Specialist Joanne.mclaughlin@phoenix.gov 602-534-1279

QUESTIONS?

CITY OF PHOENIX LABOR COMPLIANCE OFFICE  Monitors and enforces the federal labor standards on federally funded Capital Improvement Construction.  Applies to all federally funded contracts in excess of $2000 with few exceptions  All contractors and subcontractors, including lower-tiers, working on the project are covered

DBRA (Davis-Bacon & Related Acts)  Davis-Bacon Act (DBA)  Copeland Anti-Kickback Act  Contract Work Hours and Safety Standards Act (CWHSSA)

FEDERAL REGULATIONS  Code of Federal Regulations, Title 29 Part 3  Code of Federal Regulations, Title 29 Part 5  Applicable Federal Language - FAA  Wage Decision

TECHNICAL ASSISTANCE  Labor Compliance Pre-Construction Conference  Labor Compliance Office, (602) 261-8287  Websites available: – http://www.dol.gov/dol/esa/programs/dbra

Labor Compliance Questions QUESTIONS?? 19

Project Description & Scope of Work  Project Description & Scope of Work  Phases Description and Constraints  Project Staging / Site Access  Airport Requirements  Requirements of Contractor  COP Reviews & Approvals  Questions 20

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Project Description / Scope of Work  This project includes the removal and reconstruction of approximately 43,000 square yards of asphaltic concrete pavement in the South T-Hangar area and the construction of a new taxiway connector to Taxiway “A”.  Various utility boxes/lids and drainage structures will be replaced and/or reset to proposed grade.  Existing storm drains, valley gutters, and trench drains will remain, and must be protected during construction.  Pavement structural section consists of 3” P-401 pavement, 5” of P-208 crushed aggregate base course and 8” of cement treated subgrade. 22

Project Description & Scope of Work (cont.)  Rocks and cobbles may be encountered and are required to be removed prior to cement treatment (3” and larger)  Existing grades and slopes will be primarily maintained.  All existing ribbon curb around the hangars is to remain.  Existing connector taxiway to be removed  Taxiway edge lighting and signage to be installed for new connector taxiway  Pavement marking and striping is also part of the project. 23

Proposed Project Areas 24

Proposed Project Phasing/Schedule  TIME IS OF THE ESSENCE: this project will have a major impact on airport operations. Construction duration is 141 days  Each phase of the project is allotted 30 days for construction.  Phase 1 must be completed during nightly closures of Taxiway A.  There will be 7 days of down time between each phase for tenant relocation. No contract work will take place during this time.  The NTP will be issued for the contract once the NTP from FAA has been issued . 25

Job Site Access 26

Job Site Access  Primary access will be through access gate #2  Tenants will have the right-of-way at all times  Staging area located immediately adjacent to the project  Personal vehicles are not permitted inside the security fencing  Contractor will limit activities to designated haul roads and work areas 27

Airport Requirements  This project is funded by FAA and ADOT  Construction equipment cannot traverse on any new pavement  Airfield lighting and NAVAIDS to remain operational throughout project  NOTAMS require 72 hour notice 28

Requirements of Contractor  Provide quality controls  Address all federal, state and local permitting requirements  Coordinate Owner / Project issues  Maintain a safe & secure work site for all project participants  Utilize the City’s web based project management system, UNIFIER 29

Lead Base Paint  Removal and disposal by others  Removal during start of each phase  Contractor to cooperate and provide access 30

COP Reviews & Approvals COP Planning & Environmental will:  Review all MSDS sheets  Approve locations of all disposal sites  Approve all materials disposed offsite  Approve paint materials  Check & analyze materials containing asbestos 31

Bidders Should Review:  Information for Bidders (IFB) Section: Bid Submittal Checklist Items due at time of bid submittal Post-Bid Submittal Checklist Items due 3 days after bid opening by 5:00 p.m. E-mail to: Debra.Russell@Phoenix.gov Non-Responsive = Failure to provide Bid Bond Failure to submit all required Bid-and-Post Bid documents and acknowledge / signatures as required 32

Grounds for Disqualification  Receipt of Bid after the specified cut-off date and time  Deposit of Bid in the wrong location  Violating the “Contact with City Employees” policy  Failure to provide Bid Bond 33