PRE-BID CONFERENCE INVITATION TO BID (ITB) PN 794C TERMINAL C & GARAGE WAYFINDING SIGNAGE PROJECT @ IAH SOLICITATION NO. HWC-TCWAY-2021-002 Warren Ching Sr. Procurement Specialist Houston Airports Thursday, September 3, 2019, 10:00 AM MS Teams Tele-Conference via link: https://bit.ly/3gbbM6D
List of Attendees Please fill-in the following on the “Q&A” area of MS Teams: Company Name:____________________ Name of Participant:_________________ Telephone No:______________________ Email Address: _____________________ Participating as: Prime___ or Sub-Contractor___ 2
Pre-Bid Conference Agenda I. Opening Remarks LaTonja P. Ware Division Manager II. Solicitation Overview Warren Ching Senior Procurement Specialist, HAS III. Office of Business Opportunity Jason McLemore Deputy Asst. Director, HAS OBO IV. Project Scope and Overview Lorna Clark / Asset Engineering Div. Michael Lloyd / PGAL V. Questions/Answers 3
Procurement Process Reminder Quiet Period ▪ The Quiet Period begins on the date the solicitation is advertised and extends until an award recommendation appears on a City Council Agenda, or a City Council Committee Meeting Agenda. ▪ Only the designated procurement specialist, Warren Ching should be contacted during this time. 4
Disclaimer: This document serves to aid interested Vendors doing business with the City of Houston (City). This document does not constitute legal advice or bind the City in any manner. Anything stated at this pre-bid conference is not intended to change any terms and/or conditions stated in the advertised solicitation document. Any authorized changes will be made in writing in the form of a letter clarification or addendum issued by Supply Chain Management. 5
Solicitation Overview SOLICITATION PURPOSE: The City of Houston, Houston Airport System is seeking a construction contractor for the manufacture & installation of the updated Wayfinding and Signage System for the Terminal C and Terminal C Parking Garage @ IAH . 6
Solicitation Overview (Continued) QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION ARE DUE BY: Tuesday, September 8, 2020, 3:00 P.M., CST SOLICITATION DUE DATE AND TIME: Thursday, October 8, 2020, 10:30 A.M. CST 7
ADDITONAL INFORMATION AND SPECIFICATION CHANGES ADDENDA: Responses to questions received from potential Bidder(s) and any changes to the scope shall be confirmed in writing and will be posted to the HAS website (www.fly2houston.com) prior to submittal due date. 8
Procurement Timeline Description Scheduled Date Advertisement of Solicitation 08/21/20 Pre-Bid Conference and Site Visit 09/03/20 Deadline for Submission of Questions 09/08/20 Bid Due Date 10/08/20 City Council Agenda Date (Estimated) 12/02/20 Contract Start Date (Estimated) 04/08/21 9
Submittal Procedures Provide sealed bids, in triplicate, one (1) original bid signed in BLUE ink and marked “original” and two (2) copies of the bids. Bid(s) will be received by the City Secretary of the City of Houston, in the City Hall Annex, Public Level, 900 Bagby, Room P101, Houston Texas 77002 until 10:30 A.M., (CST) on Thursday, October 8, 2020. Please include the phrase “ITB No.: HWC-TCWAY- 2021-002, PN794C TERMINAL C & GARAGE WAYFINDING SIGNAGE AT IAH AIRPORT ” in the subject line and provide all applicable contact information. 10
Bid Form Submit signed Document 00410 Bid Form, Parts A and B with required 10% Security Deposit and required bid supplements. Initial each page of Bid Form Part B. Offer is open to acceptance and is irrevocable for 180 calendar days from Bid Date. 11
Forms To Be Submitted With The Bid The forms to be submitted with the bid are listed in the Document 00410A. 12
Post Bid Documents Within 10 work days after receipt of Notice of Intent to Award , successful Bidder shall execute and deliver to HAS documents indicated by an “X” in section 4.0 – A. REQUIREMENTS OF BIDDER in Document 00495 (Post Bid Procedures). 13
Office of Business Opportunity HAS Office of Business Opportunity has.obo@houstontx.gov 14
Office of Business Opportunity Diversity Requirements The MWBE Goal on the Design-Bid-Build Services for this project is 20% (MBE 12% & WBE 8%) 15
Office of Business Opportunity Certification • Participating Firms Must Be Certified MWSBE • Firms Must Be Certified MWSBE At Time Of Bid Submission. If Not Certified MWSBE, They Will Not Be Counted Towards Contract Participation. • Questions About Certification, Visit http://www.houstontx.gov/obo Or By Phone (832) 393-0600. 16
Office of Business Opportunity Certification • Participating Firms Must Be Certified MWSBE • Firms Must Be Certified MWSBE At Time Of Bid Submission. If Not Certified MWSBE, They Will Not Be Counted Towards Contract Participation. • Questions About Certification, Visit http://www.houstontx.gov/obo Or By Phone (832) 393-0600. 17
Office of Business Opportunity PAY OR PLAY PROGRAM 18
Office of Business Opportunity PAY OR PLAY PROGRAM 19
Project Scope and Overview INFRASTRUCTURE Lorna Clark / Asset Engineering Division Gerardo Velazquez / Project Manager HOUSTON AIRPORTS INFRASTRUCTURE DIVISION DESIGNER Michael Lloyd / PGAL 20
Project Scope and Overview OVERVIEW: Project Overview Terminal Overview / Scope • Wayfinding in all public areas to include Ticketing Level, Baggage Level, Subway Station, Skyway Station, Curbsides, and Concourses • Constant coordination with the garage work will be required • Work will be phased • Work will be done at night • The majority of the interior sign construction will be 1 ” thick black high-quality foamboard with graphics being full-bleed digital print on 3M vinyl film, U.N.O. 21
Project Scope and Overview Project Overview Garage Overview / Scope • Wayfinding to be integrated with the HAS Automated Parking Guidance System (APGS). Signs to be mechanically fastened to the VMS signs • Constant coordination with the terminal work will be required. Converting Garages from a color code system to West, East and Central Garages • Work will be phased. Drain down of cars will be required. • Where a floor is shut down, work can take place 24-7 • Sign Construction will be aluminum and aluminum tube structure • Work will need to begin in the West Garage, and move toward the East Garage 22
Project Scope and Overview Scope (Continued): Project Overview Additional Scope / Information • Wayfinding on the Curbsides, to be illuminated. All work on curbsides to be done at night • Entry columns into the Skyway area to be illuminated • Interior signs have been completed and can be seen in the Terminal D Ticket Lobby • A tour of the public areas at Terminal C will be conducted after this meeting. Transportation will be provided. Anyone desiring to see the secure side (concourses and skyway) may do so, by appointment. 23
Project Scope and Overview Notable: ▪ Questions? ▪ Quiet Period ▪ Thank You and 24
Project Site Visit Site Visit: Time: After the pre-bid conference at 1:00 P.M. Assembly area: Ticketing Level close to Terminal C Entrance 25
Project Site Visit Reminder to participants: FOR THE HEALTH SAFETY OF OUR EMPLOYEES AND VISITORS, ALL INDIVIDUALS PARTICIPATING IN THE SITE VISIT MUST WEAR FACE COVERS THAT COVER THE NOSE AND MOUTH. IF YOU ARE DISPLAYING SYMPTOMS OF COVID-19 AS DEFINED BY THE CENTERS FOR DISEASE CONTROL AND PREVENTION (CDC), WHICH INCLUDE HAVING A FEVER, DRY COUGH, SHORTNESS OF BREATH, CHILLS, REPEATED SHAKES WITH CHILLS, MUSCLE PAIN, HEADACHE, SORE THROUGHT OR A LOSS OF TASTE AND/OR SMELL, DO NOT PARTICIPATE IN THE SITE VISIT. 26
QUESTIONS… • Questions to be official must be in writing and submitted to Warren Ching via email: warren.ching@houstontx.gov • Answers will be posted in HAS website as Addendum: https://www.fly2houston.com/biz/opportunities/solicitations/102/ 27
THANK YOU 28
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