PowerPoint Tutorial 1 Creating a Presentation Tutorial 2 Applying - PowerPoint PPT Presentation

PowerPoint Tutorial 1 – Creating a Presentation Tutorial 2 – Applying and Modifying Text and Graphic Objects Tutorial 3 – Adding Special Effects to a Presentation COMPREHENSIVE

PowerPoint Tutorial 1 Creating a Presentation COMPREHENSIVE

What Is PowerPoint? XP XP • PowerPoint is a powerful presentation graphics program that provides everything you need to produce an effective presentation in the form of on-screen slides, a slide presentation on a Web site, or black-and-white or color overheads • Using PowerPoint, you can prepare each component of a presentation: individual slides, speaker notes, an outline, and audience handouts New Perspectives on Microsoft Office PowerPoint 2007 3

Opening an Existing PowerPoint XP XP Presentation New Perspectives on Microsoft Office PowerPoint 2007 4

Viewing a Presentation XP XP in Slide Show View • Slide Show view is the view you use when you present an on-screen presentation to an audience • When you click the Slide Show button on the status bar, the slide show starts beginning with the current slide • When you click the Slide Show button on the View tab on the Ribbon or press the F5 key , the slide show starts at the beginning of the presentation • In Slide Show view, you move from one slide to the next by pressing the Spacebar , clicking the left mouse button, or pressing the → key New Perspectives on Microsoft Office PowerPoint 2007 5

Viewing a Presentation XP XP in Slide Show View • When you prepare a slide show, you can add special effects to the show: – Slide transitions – Animations – Progressive disclosure – Footer New Perspectives on Microsoft Office PowerPoint 2007 6

Using Templates XP XP • PowerPoint helps you quickly create effective presentations by using a template – A PowerPoint file that contains the colors, background format, font styles, and accent colors for a presentation • Click the Office Button , and then click New • In the pane on the left side of the New Presentation dialog box, click New from existing in the list under Templates • Double-click the template you wish to use New Perspectives on Microsoft Office PowerPoint 2007 7

Using Templates XP XP New Perspectives on Microsoft Office PowerPoint 2007 8

Modifying a Presentation XP XP • A placeholder is a region of a slide, or a location in an outline, reserved for inserting text or graphics • A text box is an object that contains text – An Active text box appears with dashed lines and sizing handles around the text – Sizing handles are small circles and squares on the corners and sides of the text box New Perspectives on Microsoft Office PowerPoint 2007 9

Modifying a Presentation XP XP • A bulleted list is a list of “paragraphs” with a special character to the left of each paragraph – Bulleted item – First-level bullet – Second-level bullet • Subbullet • A numbered list is a list of paragraphs that are numbered consecutively on the slide • In all your presentations, you should follow the 6 x 6 rule as much as possible: Keep each bulleted item to no more than six words , and don’t include more than six bulleted items on a slide New Perspectives on Microsoft Office PowerPoint 2007 10

Editing Slides XP XP • The slide title text is a text box at the top of the slide that gives the title of the information on that slide • The slide content is a large box in which you type a bulleted or numbered list or insert some other kind of object • You also can enter text using the Outline tab New Perspectives on Microsoft Office PowerPoint 2007 11

Editing Slides XP XP New Perspectives on Microsoft Office PowerPoint 2007 12

Deleting Slides XP XP • In Normal view, go to the slide you want to delete so it appears in the slide pane, and then click the Delete button in the Slides group on the Home tab or • Click the desired slide thumbnail in the Slides tab, click the slide icon in the Outline tab , or in Slide Sorter view, select the slides you want to delete, and then press the Delete key New Perspectives on Microsoft Office PowerPoint 2007 13

Adding a New Slide XP XP and Choosing a Layout • A layout is a predetermined way of organizing the objects on a slide including placeholders for title text and other objects • When you insert a new slide, it appears after the current slide, with the default layout, Title and Content New Perspectives on Microsoft Office PowerPoint 2007 14

Adding a New Slide XP XP and Choosing a Layout New Perspectives on Microsoft Office PowerPoint 2007 15

Promoting, Demoting, XP XP and Moving Outline Text • Working in the Outline tab gives you more flexibility because you can see the outline of the entire presentation • To promote an item means to raise the outline level of that item • To demote an item means to decrease the outline level New Perspectives on Microsoft Office PowerPoint 2007 16

Promoting, Demoting, XP XP and Moving Outline Text New Perspectives on Microsoft Office PowerPoint 2007 17

Promoting, Demoting, XP XP and Moving Outline Text • You can move outline text by dragging the text in the Outline tab New Perspectives on Microsoft Office PowerPoint 2007 18

Moving Slides in Slide Sorter View XP XP • In Slide Sorter view, PowerPoint displays all the slides as thumbnails, so that several slides can appear on the screen at once • On the status bar, click the Slide Sorter button • Dragging and dropping slides in Slide Sorter view will rearrange them in the presentation New Perspectives on Microsoft Office PowerPoint 2007 19

Moving Slides in Slide Sorter View XP XP New Perspectives on Microsoft Office PowerPoint 2007 20

Creating Speaker Notes XP XP • Notes (also called speaker notes ) help the speaker remember what to say when a particular slide appears during the presentation • They appear in the notes pane below the slide pane in Normal view • You can also print notes pages with a picture of and notes about each slide New Perspectives on Microsoft Office PowerPoint 2007 21

Previewing and Printing a Presentation XP XP New Perspectives on Microsoft Office PowerPoint 2007 22

PowerPoint Tutorial 2 Applying and Modifying Text and Graphic Objects COMPREHENSIVE

Applying a New Theme XP XP • Click the Design tab • In the Themes group, click the scroll arrows to scroll through the themes or click the More button to display all of the themes in the gallery • Click one of the themes in the gallery New Perspectives on Microsoft Office PowerPoint 2007 24

Applying a New Theme XP XP New Perspectives on Microsoft Office PowerPoint 2007 25

Inserting Clip Art on a Slide XP XP • Switch to a layout that includes a content placeholder, and then, in the content placeholder, click the Clip Art button ; or , click the Insert tab on the Ribbon, and then, in the Illustrations group , click the Clip Art button • In the Clip Art task pane, type a search term in the Search for text box, and then click the Go button • In the task pane, click the clip art that you want to insert into the slide New Perspectives on Microsoft Office PowerPoint 2007 26

Inserting Clip Art on a Slide XP XP New Perspectives on Microsoft Office PowerPoint 2007 27

Changing the Color of the Clip Art XP XP New Perspectives on Microsoft Office PowerPoint 2007 28

Modifying Slide Masters XP XP • Click the View tab on the Ribbon, and then, in the Presentations group , click the Slide Master button , or press and hold the Shift key, and then, on the status bar, click the Normal button • Click the Slide Master or the layout master thumbnail that you want to modify • Make changes to the master, such as changing the background color; modifying the text size, color, font, or alignment; inserting clip art, bitmapped images, or other graphics; changing the size or location of text placeholders; and so forth • In the Close group, click the Close Master View button or , on the status bar, click the Normal button New Perspectives on Microsoft Office PowerPoint 2007 29

Modifying Slide Masters XP XP New Perspectives on Microsoft Office PowerPoint 2007 30

Modifying Text Placeholders XP XP New Perspectives on Microsoft Office PowerPoint 2007 31

Applying a Second Theme XP XP • Click the Design tab on the Ribbon • Choose the theme you want in the Themes group • Right-click the theme and then click Apply to Selected Slides New Perspectives on Microsoft Office PowerPoint 2007 32

Applying a Second Theme XP XP New Perspectives on Microsoft Office PowerPoint 2007 33

Adding and Modifying Tab Stops XP XP • A tab adds space between the left margin and the beginning of the text on a particular line, or between the text in one column and the text in another column • A tab stop is the location where the insertion point moves to (including any text to the right of it) when you press the Tab key New Perspectives on Microsoft Office PowerPoint 2007 34

Adding and Modifying Tab Stops XP XP New Perspectives on Microsoft Office PowerPoint 2007 35