Pine-Richland President – Lurrene Parker prbbpresident@gmail.com Band Boosters Vice-President – Lisa Gaffey prbbvice@gmail.com Treasurer – Dan Kerr kdan1961@gmail.com Meeting Secretary - Jill Gruber prbbsecretary@gmail.com October 2, 2017
Lurrene Parker Pine-Richland Band Booster President Welcome •
Brian Scott Pine-Richland Band Director Director’s Notes •
Lurrene Parker Pine-Richland Band Booster President Weekly Emails and Text Messaging • Website Calendar and Call Times • Spring Band Trip • Trip Fundraising • Homecoming Booth •
Weekly Emails and Text Messaging Please read thoroughly as there is quite of bit of important information included. If you are not receiving emails or text messages from the band, be sure to enter all parent information in your student’s Charms account. See Jill Gruber for any related questions.
Website Calendar and Call Times Please be sure to check the Band Website for call times for games and other events. Dance team may have an earlier call time on some weeks. Call times may change at the last minute. Please check the website for latest details and most accurate information. Additionally, Mr. Scott announces call times to the students at school. https://pinerichlandband.wordpress.com
Spring Band Trip Destination and trip details were approved by the PRSD School Board. Williamsburg/Norfolk NATO Parade Friday, April 27 through Sunday, April 29 Parade of Nations in Norfolk, Virginia Great Wolf Lodge in Williamsburg, Virginia Busch Gardens in Williamsburg, Virginia Washington D.C. Tour of Monuments Cost estimate: $500-$600 per student
Spring Band Trip Commitment Return Trip Commitment Form and pay deposit by Wednesday, October 18, 207 Payment Options: Check for $250 payable to EMA Pay Online by emailing EMA at info@ameritiours.com Include the following information: Pine-Richland Marching Band, Parent Name, Student Name, Email Address, Amount to Charge ($250) EMA will then provide an electronic invoice – major credit cards and PayPal are accepted. A 3% processing fee will be charged. Cancellation Insurance can be purchased for $29 Email info@ameritiours.com for details Final Payment due on March 1, 2018 Return Commitment Form even if student is not attending the trip
Spring Band Trip Chaperones ALL trip chaperones must have independent volunteer clearances. The chaperone list for all events has been determined based on Interests selected in Charms. Trip chaperones will be selected from this chaperone list.
Trip Fundraising Fall Sports Raffles and Spring Sports & Music Raffle(s) Potential to generate $30,000-$40,000 before the trip! 2,000 tickets for each raffle (4,000 tickets available now) If everyone sells 20 tickets (10 for each raffle), will maximize profits. Additional Trip Fundraisers Stromboli Sale, Pie Sale, Pierogi Sale Less profitable, but always popular Proceeds from trip fundraisers will lower the overall trip cost per student. Encourage all families to participate in these fundraisers.
Trip Fundraising Targets Suggesting a minimum target sales amount for the Stromboli, Pie, and Pierogi fundraisers. Of course, you can always sell more than the minimum suggested sale amount! If you prefer to not participate in these fundraisers, you are welcome to make a donation to support the band! Price Avg.Profit Target Target Profit Suggested Per Item Per Item Number to Sell Per Student Contribution Stromboli $3.00 $1.20 10 $12.00 $10.00 Pies $11.00 $4.42 5 $22.10 $20.00 Pierogi $9.00 $4.25 5 $21.25 $20.00 TOTALS $55.35 $50.00 Thank you for supporting the band!
PRBB Hawaiian Homecoming Booth Beth Ahearn, Homecoming Booth Chair Food and Beverages Baked Goods Hot Chocolate Cold Apple Cider Cold Bottled Water Spiritwear Sale and Order Forms Spiritwear will be displayed; some available for purchase. Other items will be for sample purposes only and can be ordered using available order forms. Fall Sports Raffle Ticket Sales Selling raffle tickets for $5.00 each ($50.00 a book of 10) Mattress Sale Promotion Mattress Sale flyer distribution Stromboli Sale Order Forms Order forms available for sales Volunteer Shifts 4:30 – 5:45 pm/5:45 – 7:00 pm/7:00 – 8:15 pm ( Close and break down booth around 7:45pm. Most watching game then and want to see half-time show.)
Dan Kerr Pine-Richland Band Booster Treasurer Treasurer’s Report •
Treasurer’s Report Ending Balance $93,397 as of September 30, 2017. Band cash $87,393 & Dance Team cash $6,004 Kennywood Ticket Sales Profit TBD “Orange Ribbon Tribute” Donations to PROF Kyle Pomerleau Scholarship Fund from PRBB totaled $278 in September 2017. PRBB target goal of $1,000 Concessions and Candy Stand Banner year so far with record sales! ESPN Game vs. Wayne $6,485 sales Game 1 vs. Mt. Lebanon $5,336 sales Game 2 vs. Penn Hills $6,152 sales Game 3 vs. Central Catholic $6,477 sales 4 Game Sales Totals $ 24,450 vs. $ 19,095 (2016) and $ 20,242 (2015) Net Profit Calculation – Sales Less Expenses Pepsi (both stands) $3,609 Concession purchases: Gordon Foods $2,547, Other $745 Candy Stand purchases: Candy $3,267, Popcorn $950 CONCESSIONS NET PROFIT TO DATE $ 13,332 2016-2017 IRS Tax Return 990 filing deadline is 11/15/17. Will be filed by the next booster meeting.
Lisa Gaffey Pine-Richland Band Booster Vice President Fundraisers Band Spiritwear Sales • Fall Sports Raffles • Stromboli Fundraiser • Mattress Sale • Pie Sale • 2018 Spring Fundraisers • Chick-fil-A Rewards Program •
Band Spiritwear Sales Sale #3 deadline will be November 30 (in time for holiday gifts). Spiritwear Store is always available online in Charms. Must meet deadline to ensure your order is processed for that sale date. Be sure to “Check Out” and “Process Payment” in the online store. If you do not, your order will not be placed. Sale #4 will occur prior to the band trip (hoping to offer some new spring wardrobe items, i.e. shorts)
Fall Sports Raffles Fall Sports Raffle Tickets are on sale now! Drawings October 20 at Pine-Richland home football game. Two separate raffles this fall due to the extreme generosity of our ticket donors. Our band families rock! Thanks again to the Kwasnick and Rudolph families for their Penguins and Steelers ticket donations and to the Plazas for securing a donation from Evoqua that includes Penguins tickets and an on-ice Zamboni ride for one!
Fall Sports Raffles Raffle Prize Package #1 Raffle Prize Package #2
Fall Sports Raffles Tickets easy to sell and net nearly 100% profit! All profits reduce the cost of the spring band trip. Tickets are $5 each and can be ordered in booklets of ten (10 tickets per booklet - $50 per booklet) Fundraising Target: Minimum of 20 tickets (10 for each raffle package) per student. If you prefer to make a donation in lieu of selling, an equivalent donation for this fundraiser would be $100.
Fall Sports Raffles How to request your tickets : Email Christine Plaza to let her know that you would like two sets of tickets (one booklet for each raffle) sent home with your student. What if I wish to purchase more than two sets? If your tickets are paid in full, you may request additional tickets on a first-come, first-serve basis until all tickets are sold. Additional tickets available now!
Fall Sports Raffles Payment : Payment ($50 per booklet) accepted upon ordering or upon sale of tickets and return of completed ticket stubs, whichever you prefer. Make all checks payable to "PRBB" or "Pine- Richland Band Boosters" and place in the band box or give to Christine. Payment and stubs are due October 13, but please return your ticket stubs and checks ASAP. Please return unsold tickets ASAP to give others a chance to sell them. We want to maximize the profits on our most lucrative fundraiser! This is a HUGE opportunity to raise significant funds for the spring trip. Please sell as many tickets as you can!
Stromboli Fundraiser Stromboli sale is underway! Strombolis are $3.00 each. Please make all checks payable to “PRBB” or “Pine-Richland Band Boosters”. Due date for payment and forms is October 16, 2016. Payment should be included with all Stromboli orders. Order form is available on the band website. Stromboli delivery and distribution in the band room on or before October 26. Each student should aim to sell a minimum of 10 Stromboli. If you prefer to make a donation in lieu of selling, an equivalent donation would be about $10.
Mattress Sale Saturday, November 4 At Pine-Richland High School Many thanks to Tonya Kaib for chairing once again! tkaib@yahoo.com Additional details will follow, but start to get the word out to friends, family, and community! Opportunity to make a lot of money with very little effort on our part!
Pie Sale Mid-October to early November Sale Dates Delivery before Thanksgiving Watch for details from chairs Amy Moore and Sheila Baldauff Each student should aim to sell a minimum of 5 pies. If you prefer to make a donation in lieu of selling, an equivalent donation would be $20.
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