August 9, 2017 prbbsecretary@gmail.com Lurrene Parker - PowerPoint PPT Presentation

Pine-Richland President – Lurrene Parker prbbpresident@gmail.com Band Boosters Vice-President – Lisa Gaffey prbbvice@gmail.com Treasurer – Dan Kerr Meeting kdan1961@gmail.com Secretary - Jill Gruber August 9, 2017 prbbsecretary@gmail.com

Lurrene Parker Pine-Richland Band Booster President Welcome •

Brian Scott Pine-Richland Band Director Director’s Notes •

Lurrene Parker Pine-Richland Band Booster President Band Camp Schedule • PRBB as 501(c)3 • Spring Band Trip •

Band Camp Schedule THIS WEEK NEXT WEEK FOLLOWING WEEK Thursday, August 10 Monday, August 14 Monday, August 21 11:30am 12:00pm Opening Teacher Band Camp Band Camp performance Friday, August 11 Tuesday, August 15 7:30am (on stage) 11:30am 12:00pm Call Time (on stage) Band Camp Band Camp Sunday, August 27 Saturday, August 12 Wednesday, August 16 Football vs. Wayne on ESPN! 2:30pm 12:00pm 1:00pm Richland Community Day Band Camp Call Time Parade 7:00pm-9:30pm 2:30pm (Section Leaders and Select Band Camp Pizza & Pool Kick-Off Groups Party Home Game Details to follow … ) (Treesdale Community Friday, September 1 Center) Football vs. Mt. Lebo Thursday, August 17 6:00pm 12:00pm Call Time Band Camp Home Game Friday, August 18 Kennywood Day

PRBB as 501(c)-3  PRBB is now officially a 501(c) 3 organization.  Being " 501 ( c )( 3 )" means that a particular nonprofit organization has been approved by the Internal Revenue Service as a tax-exempt, charitable organization.  Exemption Requirements - 501 ( c )( 3 ) Organizations. To be tax-exempt under section 501 ( c )( 3 ) of the Internal Revenue Code, an organization must be organized and operated exclusively for exempt purposes set forth in section 501 ( c )( 3 ), and none of its earnings may inure to any private shareholder or individual.  Part of Pine-Richland United Booster Organization (PRUBO)  Band holds Member-at-Large seat on PRUBO Board  PRBB complies with district policy 915  Largest Impact: Fundraising

Spring Band Trip  Destination and trip details will be made available upon approval by the PRSD School Board. This usually occurs in September.  ALL trip chaperones must have independent volunteer clearances.  The Chaperone List for all events has been determined based on Interests selected in Charms. The Chaperone Chairs are in contact with this group and making assignments. Trip chaperones will be selected from this Chaperone List.  Individual fundraising done by students last year no longer carries over. Individual student accounts no longer exist.

Jill Gruber Pine-Richland Band Booster Secretary Communications • Charms • Volunteering (non-Chaperone) • SpiritWear Store •

Communications – Staying Informed  Band Booster Meetings  Band Website  URL: https://pinerichlandband.wordpress.com  Access from the PRSD website  www.pinerichland.org ~ Athletics & Activities ~ Band  Information on Website  Home Page  Latest News  Calendar  Additional Resources  Emails & Texts through Charms

Charms  PR Marching Band Utilizes a site called “Charms” to Manage Registration, Communication, and Spiritwear Store  Band information is emailed to families via Charms  Texts for arrival to the school following away games and other events is communicated via Charms  Spiritwear Store is online – deadlines will be communicated via email and the website  We rely on parents to ensure contact information is correct.

Volunteering (non- Chaperone)  Utilizing SignUp.com to recruit and manage volunteers  Openings will be communicated via email and on the website  If you need to change/cancel your volunteers commitment, please do this online so volunteer openings are current on the site

SpiritWear  Chair – Beth Ahearn – Thank you!  SpiritWear Store is online in Charms  Sales will occur throughout the year  Next Sale deadline is August 17  Must meet deadline to ensure your order is processed for that sale date  Check Out & Process Payment in the Store – if you do not, your order will not be placed

Dan Kerr Pine-Richland Band Booster Treasurer Treasurer’s Report • 2017-2018 Budget •

Treasurer’s Report Treasurer, Dan Kerr  The boosters are on solid financial footing.  Fiscal Year 2016-2017 closed on 6/30/17 with a cash balance of $51,337.25, of which $9,154.22 belongs to the Dance Team.  Total operating & fundraising income from 2016-2017 was $163,425.72 and the expenses were $166,880.41, resulting in a net operating loss of $3,454.69.  It is typical for a Florida band trip year to have a loss (trip to Universal Studios); Profit in 2015-2016 was $9,997.68.  The annual audit began in late July and is almost finished.  As of 8/8/17 the cash balance is $66,151.40, of which $5,115.37 belongs to the Dance Team.  Band Registration is ongoing. PRBB has received $16,547.00 to date. Expect to receive more payments in August.

FY� FY� Pine-Richland� Band� Boosters� Actual� 2016/2017� Budget� 2017/2018� � � � � Income� Expenses� Income� � Expenses� Comments� � Operating� Income� &� Expenses� � � 2017-2018 Budget � � � � � � Dues� &� Uniforms� 28,426.70� 32,470.92� 19,000.00� 18,000.00� No� change� in� fees,� no� Pirate� game� FY� 17-18� � � New� Band� Trailer� 0.00� 22,000.00� NEW� ITEM� FOR� FY� 17-18� � � Instruments� &� Band� Room� Supplies� � � 0.00� 5,000.00� NEW� ITEM� FOR� FY� 17-18� � � Band� Camp� Graduate� Assistants� � � 0.00� 1,200.00� NEW� ITEM� FOR� FY� 17-18� � � � � PR� Football� Tickets� 542.00� 542.00� 0.00� 0.00� Runs� thru� school� district� � � Concessions� 34,151.64� 20,625.22� 42,000.00� 24,000.00� 6� home� games� in� 2017� season� � � Trip� Contributions/expenses� 4,008.60� 50,143.71� 0.00� 30,800.00� Non� FLA� trip� year� � � Insurance� Exp� 0.00� 1,211.00� 0.00� 1,211.00� � � � � Senior� Night/Book� 1,470.00� 886.00� 1,600.00� 900.00� � � � � Director's� Fund� 0.00� 550.43� 0.00� 600.00� � � � � Special� Events-AV� Festival� 8,889.25� 4,148.62� 0.00� 0.00� PR� is� not� hosting� any� festivals� � � Scholarships� 1,270.28� 5,754.48� 300.00� 2,800.00� 4*500� scholarships� plus� Pomerleau� � � Camps� 0.00� 3,035.00� 0.00� 3,100.00� � � � � Sr.� Banquet� 0.00� 2,400.00� 0.00� 2,500.00� � � � � Dance� Team� 10,536.01� 8,394.31� 7,440.00� 7,802.00� info� provided� by� Dance� Team� treasurer� � � Miscellaneous� 169.25� 2,413.48� 50.00� 200.00� postage,� gift� cards� � � � � � � � � � � Fundraising� Income� &� Expenses� � � � � Kennywood� � 23,826.00� � 18,644.84� � 26,000.00� � 20,000.00� Early� start� of� tix� sales� this� summer� � � Band� Spirit� Wear� 1,816.00� 273.60� 4,000.00� 2,500.00� On� Line� Spirit� Wear� Store� thru� Charms� � � Stromboli� 5,601.00� 3,360.60� 4,000.00� 2,400.00� decrease� due� to� fundraising� changes� 2� raffles� in� non� Fla� trip� year;� 3� in� Fla� trip� � � Sports/Music� Raffles� 20,010.00� 1,504.50� 20,000.00� 1,200.00� years?� � � Pies� 4,791.00� 2,862.90� 3,000.00� 1,800.00� decrease� due� to� fundraising� changes� � � Pierogies� 4,833.00� 2,550.75� 3,000.00� 1,600.00� decrease� due� to� fundraising� changes� � � Bake� Sales� 903.25� 425.00� 825.00� 325.00� profit� is� donated� to� PROF� for� Pomerleau� Fund� � � Mattress� Sale� 4,930.00� 0.00� 4,500.00� 0.00� Portion� of� proceeds� used� towards� band� trip� � � Holiday� Greens� 2,299.00� 1,501.04� 0.00� 0.00� eliminated� due� to� fundraising� changes� � � Enjoy� Books� 3,150.00� 2,014.00� 0.00� 0.00� eliminated� due� to� fundraising� changes� � � Candy� Sale� 1,802.74� 1,168.01� 0.00� 0.00� eliminated� due� to� fundraising� changes� � � � � � � � Totals� � 163,425.72� � 166,880.41� 135,715.00� � � 149,938.00� � � � � Operating� Profit� (Loss)� � � -3,454.69� � � -14,223.00� � � �

Lisa Gaffey Pine-Richland Band Booster Vice-President Benefits of Fundraising • General Fundraising • Trip Fundraising • PROF Pomerleau Scholarship Fundraising • Fundraising Allocation • Fundraising Chairs and Schedule • PRBB Open Positions • Fall Sports Raffle •