OWEB Strategic Plan Update June 2018 Board Meeting
Presentation Parts Part 1 - How We Got Here Board Task : Celebrating the investment of time and effort involved in the plan’s development Part 2 – Strategic Plan Approval Board Task : Approving the Plan Part 3 - Indicators of Progress Board Task : Understanding plan measures and providing feedback on how the board wants to engage in measure reporting over time Part 4 - Engagement Strategy Board Task : Providing guidance to staff to ensure plan is shared and partners are engage in its implementation Part 5 - Granting Portfolio Board Task : Grounding in current grant portfolio in preparation for future granting discussions Part 6- Strategic Plan Implementation Grants Board Task : Reviewing staff proposal to invest in grants to support strategic plan implementation
Part 1: How We Got Here Board task: Celebrating the investment of time and effort involved in the plan’s development
Staff External Dialogs in Community/ Products Process Advisory All Staff Board Action Stakeholder Team Group JAN FEB MAR APR MAY JUN JUL AUG SEP OCT WWA Monthly Board/Staff Board/Staff Calls Retreat Retreat WWA Set up Monthly Interview Listening Calls Design Session WWA Analyze Monthly Ints, LS Stakeholder Data Calls Ints OWEB Strategic Planning Timeline 2017-2018 Meetings and Topics WWA WWA WWA & Ints, LS, WWA & Review Data Survey Stakeholder Ints PC= Public Comment O/O = Outputs & Outcomes SP = Strategic Priorities WWA = “Who We Are” Abbreviations WWA WWA WWA Strategic WWA Review SP SP Direction 2 0 1 7 Strategic SP PC at Board WWA & SP Direction Meeting Strategic SP Review Direction Priorities Strategic SP Direction Strats Strats Strats Strats, PC at Focus Groups Check In LS = Listening Sessions E&A = Edits & Adjustments Int = Interview PDR = Plan Development & Review Strats = Strategies Board – Strategies Meeting NOV DEC JAN FEB MAR APR MAY JUN Strats Draft Strats Focus Groups Evaluation – Strategies Plan PDR Writing & Strats Editing PDR E&A PC at Board Draft Review Meeting PDR E&A O/O PDR Final Edits E&A O/O 2 0 1 8 PDR Final E&A PC at Board O/O, Work Draft Review Report Meeting Plans Design O/O, Work PDR E&A Plans PDR E&A O/O, Work Plan Plans Approval
Strategic Plan Implementation Timing
Changes • Edits based on April feedback (combining priorities; language refinements) • Addition of arrow symbol to indicate board decision space • This is a living document (Indicators of Progress)
Part 2: Strategic Plan Approval Board task: Approving the Plan
Part 3: Indicators of Progress Board Task : Understanding plan measures and providing feedback on how the board wants to engage in measure reporting over time
Measuring Missing Impact and Progress Impact Measurement Tools: Progress Measurement Tools: Implementation Reporting Process Mapping Measures • • Accomplishment Reporting Legislative Key Performance Measures • • Effectiveness Monitoring Strategic Plan Output Measures • • Strategic Plan Outcome Measures • Legislative Key Performance Measure •
Logic Model • We Do This (Actions) • So That (Outputs) • To Make This Difference (Outcomes) • Evaluated By (Monitoring)
Evaluation • Some measures are quantitative (P3 – Increase in $$ for capacity by funders other than OWEB • Others are qualitative (P1 – broader representation/greater variation of populations represented…) • Continued dialogue with board
Part 4: Engagement Strategy Board Task : Providing guidance to staff to ensure plan is shared and partners are engage in its implementation
Audiences and Engagement Strategies Audiences Engagement Strategies Listening Session Participants Letter from co-chairs with copy of plan External Advisory Committee Letter from co-chairs with copy of plan Statewide Partners Letter from co-chairs with copy of plan Grantees In-person briefings by staff; participation in annual meetings or other events Regional Review Teams Presentations by director at RRT meetings State and Federal Agencies Updates by respective board members
Ideas for Board Role in Engagement Informal ambassadors for plan • Thank you letters to participants • Circle back to interviewees • Brief (or schedule briefings with) your own constituencies • Other? •
Part 5: Granting Portfolio Board Task : Grounding in current grant portfolio in preparation for future granting discussions
Flexibility versus Impact chart for last strategic Plan
Flexibility versus Impact chart for new Strategic Plan
Part 6: Strategic Plan Implementation Grants Board Task : Reviewing staff proposal to invest in grants to support strategic plan implementation
Examples • Governor’s Priority – Water Infrastructure • Strategic Plan Implementation Grants: • P3 - Assistance with development of capacity monitoring • P5 – Assistance to strengthen landowner engagement; partnership with agricultural/forestry organizations • P5 – development of strong capacity for working lands conservation easements
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