Orientation to PAS Abstract Selection & Sessioning Process - PowerPoint PPT Presentation

Orientation to PAS Abstract Selection & Sessioning Process Benard Dreyer, PAS Abstract Review Task Force Belinda Thomas, Director, PAS Scientific Program Wednesday, January 23, 2019

Agenda • Overall Planning Timeline • Suggested approach to selecting the abstracts - Benard • Information you will have access to • 1. Score Report: spreadsheet with all scores, standard deviation, trainee status and reviewer comments • 2. Access to abstracts via the PAS Program & Events Center includes overall score & standard deviation • 3. PDFs of potential moderators, discussants, and poster facilitators • Process for selecting platform / poster sessions • 4 step process: • 1. Review abstracts and select platforms based on the number of sessions you are allotted • 2. Assign moderators and alternates • 3. Assign titles to sessions • 4. Repeat above process for remaining abstracts; assign to poster clusters and assign Poster Facilitators • General Information (tips for each step) • # of sessions and types of sessions (platform vs poster symposium) • Moderators • Titles for sessions • Website to enter your final selections

PROGRAM PLANNING TIMELINE

PROGRAM PLANNING TIMELINE Jan. 9 – Jan. 23 • Abstract Review Jan. 24 – Feb. 5 • Session Assignment for all topics online (oral and poster sessions) • Conference Calls as needed Feb. 9 • Program Committee Meeting to review final schedule

SUGGESTED APPROACH TO SELECTING THE ABSTRACTS (Benard) • 1. Use the score!! This is the most fair and just way for the presenters • 2. Can you trust the score? • How many reviewers? • Look at the standard deviation? • We tried to provide more specific instructions this year and we want to do more of that next year. What do you think? • 3. Gestalt or common topics (for those with more than one platform sessions) • 4. Begin grouping • 5. Decide platform (8 abstracts) or poster symposium (8-12 abstracts) • 6. Assign titles that reflect the general topic of the session unless there is only one session (can also use Roman Numerals) • 7. Assign moderators

Reports you will receive Score Report: spreadsheet with all scores, standard deviation, trainee status and • reviewer comments Access to abstracts via the PAS Program & Events Center includes overall score • & standard deviation PDFs of potential moderators, discussants, and poster facilitators •

Score Report of abstracts spreadsheet with all scores, standard deviation, trainee status, and reviewer comments

Access to abstracts via the PAS Program & Events Center includes overall score & standard deviation

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Abstract with average score, all scores and comments

Volunteers for Moderators, Discussant, Poster Facilitator

Website to enter final selection and choose moderators –PAS Program & Events Center • https://pasm19.abstractcentral.com/ •  Session •  Abstract Sessioner

Instructions - Session Assignment for topics

Instructions - Session Assignment for topics

Assign Moderators, Discussants, Poster Facilitators (Host Tab)

Provide additional info for each session: Title, audience size, society affil, tracks (Information Tab)

Resources • Program Committee Website: https://2019.pas-meeting.org/program-committee/ • Website Technical Questions: ts.acsupport@clarivate.com or Call 1.888.503.1050, Monday- Friday 12:00AM-8:30PM Eastern Time, to talk to support personnel • Abstract Selection Questions: Benard Dreyer ~ Benard.Dreyer@nyumc.org • Planning Process Assistance, Questions or Suggestions: Belinda Thomas ~ bthomas@pasmeeting.org or 832.404.2425 Catha Smith ~ Catha.smith@pasmeeting.org or 832.460.5485 • Feedback: https://www.surveymonkey.com/r/PASPCfeedback

THANK YOU!