Oak Park and River Forest High School District 200 201 North Scoville Avenue ~ Oak Park, IL 60302-2296 To: Committee of The Whole From: Ronald Johnson, Director of Purchasing & Transportation Jeff Bergmann, Construction Supervisor Date: December 13, 2016 Re: Presentation of Summer 2017 Capital Improvement Bids BACKGROUND: Bids were opened and read aloud on November 15, 2016 . SUMMARY OF FINDINGS: On Monday October 24, 2016 the District started the public bidding process for the projects listed below. Eight (8) contractors submitted bids at the November 15, 2016 public bid opening. A Scope review meeting was held with by the District ’ s construction supervisor, Legat Architects, Amsco engineering and the lowest bidder to confirm their proposal on November 17, 2016. The bid tabulation forms were developed with the lowest responsible bid amounts. The total amount of all projects constructions costs in the base bid plus all alternates and professional fees came to $3,499,191. The total amount of all projects constructions costs in the base bid plus all alternates except alternate 5 (Visitor Bleachers/Baseball Field Improvements) and professional fees came to $3,202,461. The School Board approved a budget of $4,713,000 on Thursday, May 26, 2016. Scope of Work: 1. Replacement of Air Handlers: We will be in the seventh year of a 12-year plan for replacing and upgrading our aging and inefficient HVAC systems with more efficient systems. We have been able to reduce the number of air handling units and provide more comfortable and healthy working environments for the students and staff, by providing ventilation air, as well as the proven cost savings. This replacement plan includes air handlers AHU-F1, B2, B3, B4, B5, and the Heat Exchanger HX-A1 in the North Attic. The reconfigured MDF room will be getting new cooling units. TEL: 708.383.0700 WEB: www.oprfhs.org TTY/TDD: 708.524.5500 FAX: 708.434.3910
Oak Park and River Forest High School District 200 201 North Scoville Avenue ~ Oak Park, IL 60302-2296 2. Replacement of Sump and Ejector Pumps: This work replaces the old and failing sump and ejector pumps that are past their life expectancy, as well as their basins which are as old as the building itself. This replacement plan includes F1-SE,SP, A1-SE,SP C1-SE,SP C2-SE,SP. 3. Replace Electrical Feeder Wiring: This work is located in the original part of the building. Power feeding Load Center #5 will get new grounding. Distribution Panel #6 will be getting new feeders and breakers. Room 291 electric panel will be receiving new main feed conductors. 4. Window and Door Replacement: Office 125 will receive new windows replacing the original set from the 1890’s. The kitchen storage room 141F will receive a new door and frame replacing the current one that has rusted away from the wall. 5. Masonry Restoration: The west 4-story building elevation from the south corner to the north stopping at the 45-degree bay joint will receive restoration which involves grinding, tuck pointing, cleaning and re-sealing the exterior masonry of this building elevation. 6. Baseball Field Back Stop Replacement: The existing back stop structure is failing due to its age. The above listed work is included in the base bid from: Madison Construction Company BASE BID $2,073,037 The following are the seven alternates the bidders were required to list Alternate Description Amount 1 MDF / IDF / 172T / Drops $307,000 2 Phase 2 Cameras $85,000 3 Building Lightning Protection $69,000 4 Replace Hot Water Heater / Add 30 Mixing Valves $128,000 5 Visitor Bleachers/Baseball Field Improvements $297,000 6 Baseball Backstop $57,000 7 Fiber Optic Directional Bore to Stadium Building $45,000 Total with All Alternates $3,061,037 Total with All Alternates Except Alternate 5 $2,764,037 TEL: 708.383.0700 WEB: www.oprfhs.org TTY/TDD: 708.524.5500 FAX: 708.434.3910
Oak Park and River Forest High School District 200 201 North Scoville Avenue ~ Oak Park, IL 60302-2296 The following is the Asbestos Abatement Contractor Colfax Corporation $59,000 2017 Capital Improvement Total with all Alternates $3,120,037 2017 Capital Improvement Total with all Alternates Except Alternate 5 $2,823,037 NEXT STEP: For the Committee of the Whole to review and recommend the selected work to proceed and award the recommended bids plus all alternates for the summer 2017 Capital Improvements and move forward to the Board of Education for approval at the December 22, 2016 meeting. Or For the Committee of the Whole to review and recommend the selected work to proceed and award the recommended bids plus all alternates except alternate 5 (Visitor Bleachers/Baseball Field Improvements) for the summer 2017 Capital Improvements and move forward to the Board of Education for approval at the December 22, 2016 meeting. TEL: 708.383.0700 WEB: www.oprfhs.org TTY/TDD: 708.524.5500 FAX: 708.434.3910
November 18, 2016 VIA EMAIL Mr. Tod Altenburg Chief School Business Official Oak Park & River Forest High School District 200 205 North Scoville Avenue Oak Park IL 60302 RE 2017 Capital Improvements Architect’s Project Number: 216085.00 Letter of Letter of Letter of Recommendation for Contract Award Letter of Recommendation for Contract Award Recommendation for Contract Award Recommendation for Contract Award Dear Mr. Altenburg: On Tuesday, November 15, 2016 at 10:00 a.m., bids were received for the 2017 Capital Improvements project in the Little Theater of OPRFHS. During the 2-1/2 week bidding period prior to this date, a total of thirty-two (32) contractors became Bidders of Record and eight (8) submitted sealed bids. The bid opening was conducted by Ron Johnson, School District 200 and Rob Wroble, Legat Architects, and witnessed by nineteen (19) attendees. Refer to the attached Bid Tabulation and Attendance Record. Legat Architects has reviewed the qualifications and references of the apparent low bidder and have found no evidence which would disqualify Madison Construction Company from being awarded the contract for all work. Legat Architects, therefore, recommends the Board of Education consider awarding the Contract for Construction to: Madison Construction Company Madison Construction Company Madison Construction Company Madison Construction Company 15657 South 70 th Court Orland Park IL 60462 708.535.7716 Work is scheduled to begin, January 9, 2017 and all work is to be substantially complete by Friday, July 28, 2017. In addition to the Base Bid, Bidders were required to identify the amounts for seven alternate bids. After consultation with School District Representatives regarding the selection of alternates, Legat Architects recommends the Board of Education consider two scenarios for awarding a construction contract to Madison Construction Company:
total Contract amount of $2,764,037 Mr. Tod Altenburg L L L Le e e et t t tt t t te e e er r r r o o o of f f f R R R Re ec e e c c co o om o m m mm m m me e e en nd n n d d da a a at t t ti i i io o o on n n n f f fo f o o or r r r C C Co C o o on n n nt t t tr r r ra a a ac c ct c t t t A A A Aw w w wa a a ar rd r r d d d November 18, 2016 Page 2 of 2 O O p p t t i i o o n n 1 1 : : Accept the Base Bid ($2,073,037) plus all Alternates which includes Alternates 1 : Op O pt ti io on n 1 1: ($307,000), 2 ($85,000), 3 ($69,000), 4 ($128,000), 5 ($297,000), 6 ($57,000), and 7 ($45,000) for the to t t t o o ot t t ta al a a l l l c c c co o o on nt n n t t tr r r ra a a ac c c ct t t t a a a am m m mo o o ou u u un n nt n t t t o o of o f f f $ $ $ $ 3 3 3, 3 , , ,0 0 0 06 6 6 61 1 1 1, , ,0 , 0 03 0 3 3 37 7 7 . Option 2: Option 2: Accept the Base Bid plus all Alternates except Alternate 5 for the Option 2: Option 2: Two construction contracts have been prepared by Legat Architects, executed by Madison Construction Company, and attached to this letter for approval by the Board of Education. Once the Board selects an option, both copies of the corresponding Contract for Construction are to be executed by the Board President. The other contract should be destroyed. If you have any questions regarding the bidding of the 2017 Capital Improvements project please do not hesitate to call. On behalf of Legat Architects, I look forward to working with School District 200 toward the successful completion of this project. Thank you. Sincerely, Legat Architects, Inc. Robert W. Wroble, AIA LEED Ap Associate Director | K-12 Education Legat Architects Bid Tabulation, dated 11.15.16 ATTACHMENTS Attendance Record, dated 11.15.16 Ron Johnson, Fred Preuss, Jeff Bergmann, SD 200 EC File: 216085.00:C4
Recommend
More recommend
