Oak Park and River Forest High School District 200 201 North - PDF document

Oak Park and River Forest High School District 200 201 North Scoville Avenue  Oak Park, IL 60302-2296 TO: Committee of the Whole FROM: Dr. Gwendolyne Walker-Qualls, Senior Director of Pupil Support Services DATE: June 18, 2019 RE: Special Education Department Psychologist Service Contract BACKGROUND: Oak Park and River Forest High School Special Education Department provides services to a large number of students with special needs as defined by their Individual Education Plans (IEP ’s). While the District employs professionals to provide students with the services required, there are times when the nature and/or volume of services necessary exceed the capacity of our staff. The District contracts with outside service providers to cover the additional need. This past school year the Special Education enrollment increased, resulting in the need for additional psychological services. This increased enrollment trend is continuing for the 2019-2020 school year. Contract Term: July 1, 2019 thru June 30, 2020 Contract Amount: $48,400; $550 per day, 2 days per week for 44 weeks ** No increase in daily rate ** Previous Contract Amount: $48,400; $550 per day, 2 days per week for 44 weeks SUMMARY OF FINDINGS: The District has historically contracted with a provider equipped to offer a range of services. Attached is the recommended contract to secure services with Center for Special Education Services (“CSES”) which will be used to provide psychological services. The recommended service contract replicates this past y ears’ contract for the same nature of services. NEXT STEP: For the Committee of the Whole to review and recommend the contract with Center for Special Education Services (“CSES”) be moved forward to the Board of Education for approval at its June 27, 2019 meeting. Strategic Plan: Goal 6 Board Goal: District Policy: 4:60 TEL: (708) 383-0700 WEB: www.oprfhs.org TTY/TDD: (708) 524-5500 FAX: (708) 434-3910

SERVICES AGREEMENT THIS SERVICES AGREEMENT (“Agreement”) is made on , by and between Center for Special Education Services (“CSES”), an Illinois Limited Liability Company, and Oak Park and River Forest High School District 200 (“CLIENT”), an Illinois School District. (Collectively, CSES and CLIENT may be referred to as the “Parties” and each individually as a “Party”). This Agreement is made with reference to the following facts: WHEREAS, CSES has a background in school related professional services and is willing to provide its services to CLIENT, based on this background; WHEREAS, CLIENT desires to have services provided by CSES; NOW, THEREFORE, in consideration of the foregoing recitals, the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, CSES and CLIENT, intending to be legally bound, hereby agree as follows: 1. DESCRIPTION OF SERVICES. Beginning on or before July 1 , 20 19, (“Effective Date”), CSES shall provide CLIENT with school related professional services (“Services”) as provided in Appendix A to this Agreement, entitled “Description of Services,” attached to this Agreement, upon the terms and conditions set forth in this Agreement. 2. PERFORMANCE OF SERVICES. The services to be performed pursuant to this Agreement will typically be provided by an independent contractor (“Contractor”) designated by CSES, with the approval of CLIENT. The assignment and review of work performed pursuant to this Agreement shall be completed at CLIENT. CLIENT will rely on the assigned contractor to work as many hours as may be reasonably necessary to fulfill CSES’s obligations under this Agreement. It is understood and agreed that the contractor has full dominion and control over the means by which services are to be performed under this Agreement and that any approval by CLIENT of reports, methods, or techniques or evaluation of the quality of Services being provided shall not be construed to alter the independent contractor status of the CSES contractor. Furthermore, it is CSES policy that our Contractors may not serve in the capacity of an LEA representative at CLIENT IEP meetings, unless CLIENT executes Appendix C to this Agreement, entitled “Waiver for IEP Meetings.”

3. MATERIALS. Evaluation materials, such as testing kits and protocols will be provided by CLIENT. In the event that CLIENT is unable to provide evaluation materials, CSES will provide the materials and charge CLIENT the usual and customary fee associated with this product. 4. PAYMENT. 4.1 Fee Schedule. Fees for Services rendered will be paid by CLIENT to CSES. Please refer to Appendix B of this Agreement, entitled “Fee Schedule” for current rates. We review and may revise our rates yearly. If rates are revised, we will provide CLIENT with an updated Fee Schedule. 4.2 Invoices . CSES will bill CLIENT for Services performed in furtherance of this Agreement pursuant to the Fee Schedule and will issue invoices on a bi-weekly basis for the work incurred over the course of that billing period. Invoices will reflect the charges for that billing period. In accordance with the Illinois Local Government Prompt Payment Act, 50 ILCS 505/1 et seq., all fees due CSES shall be paid within sixty (60) calendar days from the date of receipt of the invoice and with the approval of the CLIENT’S Board. 4.3 Late Payments . Any fees owed after the sixty-day calendar period shall be deemed as past due and subject to a one hundred dollar ($100.00) late charge per invoice and interest of one percent (1%) per billing period. 4.4 Payment Obligations . CLIENT’S obligation to pay CSES fees for Services rendered shall be unconditional. CLIENT’S payment obligations include late charges and any third-party collection costs incurred by CSES to collect past due amounts, including reasonable attorneys’ fees. 4.5 Checks Payable: CLIENT should make all checks payable to: “Center for Psychological Services”, the parent organization of CSES. 5. NEW PROJECT APPROVAL. CSES and CLIENT recognize that CSES’'s Services will include working on various projects for CLIENT. CSES shall obtain the approval of CLIENT prior to the commencement of any new projects and work on them will be performed only by prior mutual agreement. 6. TERM/TERMINATION. This Agreement will commence on the Effective Date first above listed and shall continue in full force and effect for a period of one-year from the Effective Date (“Initial Term”). This Agreement may be renewed by written agreement of the Parties. This Agreement may be terminated by either Party at any time and without cause by giving ten (10) days’ written notice to the other Party. In the event of such termination, CLIENT may, at its discretion, require CSES to fulfill any existing obligations to provide Services pursuant to this Agreement. In the event of termination of this Agreement, CLIENT will pay CSES for all 2