MEN ENTORIN ING NEW EW STAFF Legislative Commissioners Office - PDF document

9/22/2016 MEN ENTORIN ING NEW EW STAFF Legislative Commissioners’ Office (LCO) O) Connecticut Responsibilities: General Assembly • Bill drafting • Legislative procedural advising • Legal advising Legislative Commissioners’ Office • Engrossing Larry Shapiro • Code revision (Retired Director) • Regulations review • Law revision NCSL PDS (nonpartisan office) September 27, 2016 Legislative Commissioners’ Office ce (LCO) Elem lements s of LCO Pr Program for New New Att ttorneys Permanent Staff: 1. Welcoming • 2 Legis. Commissioners • 20 attorneys 2. Training program • 14 support staff 3. One-on-one mentoring and support Sessional Staff: • 3 attorneys 4. Resources • 5 support staff 5. Maximizing learning opportunities Attorneys serve as counsel to legislative committees 1

9/22/2016 1. . Wel elcoming 2. . Trai aining Pr Program Before first day of work – invited to visit the office: A. Overview: • Meet with Director, introduced to supervisor, tour office, receive bill • About 20 sessions over first 2 to 3 weeks of employment drafting manual and sample bills • Training conducted by about 15 employees of LCO, other offices First day: • Office breakfast reception • Tour of Capitol, Legislative Office Building • Lunch with staff • Meet with Director re office goals, ground rules, performance expectations 2. . Trai aining Pr Program (con 2. . Trai aining Pr Program (con ont.) .) ont.) .) B. Topics – LCO trainers: C. Topics – Trainers from other offices: • General Assembly computer system (IT staff) • Bill drafting overview • Legislative Library resources – (Legislative Librarians) • Bill drafting manual – selected chapters • Assigned committee subject matter (Office of Legislative Research • LCO bill review process – substantive and technical • How a bill becomes a law in CT analysts) • Intro to legislative process (LCO perspective) D. Subsequent training in first year: • Joint Rules of the House and Senate • Legislative committee procedure • Legislative committee reporting out process • DVD of House, Senate and committee proceedings, with commentary • Preparing amendments for House and Senate action • Nonpartisanship • Regulations review • LCO computer system • Code revision • Briefing by newer LCO attorneys on their first-year experiences 2

9/22/2016 3. . One ne-on on-One Men Mentoring and nd Sup upport 3. . One ne-on on-One Men Mentoring and nd Sup upport (con ont.) .) A. Mentor: B. Substantive bill reviewer: • Preferably an attorney previously assigned to the new attorney’s • An experienced attorney and legislative committee: often a rehired, retired LCO attorney: • Introduces new attorney to committee chairpersons and staff • Critiques bill drafts • Accompanies new attorney to many committee meetings in first • Explains bill drafting requirements session • Helps solve drafting problems • Assists with committee procedural advising • Alerts new attorney to possible procedural issues C. Supervisor: • Serves as a resource, available for questions in all areas • Available for assistance in all areas 4. . Res esources 4. . Res esources (con ont.) .) A. New Attorney Handbook – sampling of topics: B. LCO attorney manuals: • LCO duties • Bill drafting • LCO history • Office procedures for bill processing (step-by-step for each type of bill, • Article on legislative drafting resolution or amendment) • Who does what in LCO • Joint Rules and legislative procedure • Time and attendance procedures • Constitutional considerations in bill drafting • Statement of nonpartisanship • Confidentiality • Examples of legislative documents • New employee FAQs • Things I wish someone had told me before I needed to know 3

9/22/2016 5. . Ma Maximizing Lear earning Opp pportuniti ties Contact info for any questions on In first session: program for new attorneys: • High level of responsibility from the start (helps with recruitment and retention) • Additional drafting and legal research assignments • Assist in reviewing bills drafted by other attorneys Larry Shapiro larryshap7@gmail.com After first session: • Opportunities for larger committees and leadership on special drafting projects • Opportunities for leadership on interim office projects • Encouraged to: • Pursue legal and other training opportunities • Write articles for publication • Participate in professional associations, including bar association, NCSL Connecti ticut Gen eneral Ass Assem embly Par artnerin ing with th Le Learning and nd De Devel elopment Pr Prog ogram Lear earnin ing & De Develo lopment The following slides provide an overview of the on-going training program for Connecticut General Assembly employees (both nonpartisan and partisan) and legislators. Molly McAllister, CPLP Training & Staff Development Coordinator Office of Legislative Management 4

9/22/2016 Skil ill Set et Categories Lear earning and nd Dev evelopment t Pr Program Features: Leadership • Professional and personal development classes in 6 skill set categories • Classes taught by full-time Training & Staff Development Coordinator and Specialized Management contract trainers Skills • Participants earn certificates upon completing 8 classes and meeting other 6 Skill requirements Sets • Certificate subject areas -- professional development, personal development, Professional Communication management, and leadership Development • Annual breakfast to award certificates Personal Development Di Division of of Cl Classes es Ac Across Skill Sets Updated May 2016 This is a sample of classes offered. Topics will continually change as needs develop. Personal Professional Leadership Management Communication Specialized Skills Development Development 360 Leadership: Developing Your Conducting Performance Listening Skills Managing Your Career Time Mastery Legislative Basics Influence from Anywhere Appraisals in the Organization Enhancing Goal Setting for Grammar Skills Developing Others Communication with Strengths Finder 2.0 JF Report Writing Supervisors Workshop DiSC Telephone Effectiveness: Correcting Performance Applying DiSC ITS Computer Classes The Basic Principles Emotional Intelligence Making Every Call A Problems to Your Daily Life Success Session Lessons Exploring Team Interviewing Skills: Hiring Managing Change Customer Service Negotiating Skills (Available upon request Dynamics the Right Candidate and Stress Excellence for office facilitation.) Covey Leadership 1: The Critical Thinking: Effective Business Four Imperatives of Great Train-the-Trainer Assertiveness Skills Breaking Out of the Box Writing Leaders Engaging and Covey Leadership 2: Talking Through Creative Problem Networking: The Key to Communicating with Inspiring Trust the Tough Stuff Solving Building Your Career Multiple Generations Covey Leadership 3: Creating A Culture of “Feedback” is Interviewing Skills: Get Unleashing Talent Positive Accountability NOT a Dirty Word That Job! Motivating, Energizing and Recognizing Your Conflict Management Personal Branding Employees Strategic Thinking Bolded classes are not facilitated by Molly McAllister. Mandatory Classes Sexual Harassment Workplace Violence Diversity Awareness Please check the L&D web page for facilitator information. Prevention Prevention 1 time requirement for all staff Indicates a class that has not yet been offered at the CGA. Presentation Skills 3 consecutive classes culminating in a class presentation Indicates a class that has only been offered at the CGA once or twice before. 5

9/22/2016 Example of requirements Cer ertificate Opt ptions for a certificate: 1. The Charter Oak Certificate for Professional Excellence 2. The Prudence Crandall Certificate for Personal Development 3. The Gilded Dome Certificate for Capitol Enrichment 4. The Eagle Certificate for Presentation Skills 5. The Fundamental Orders Certificate of Management Development 6. The Nathan Hale Certificate for Leadership Development 7. The Genius of Connecticut Certificate for Leadership Mastery What is Wha s an n App Applic ication Con onversati tion ? Wha What is s a Hot ot Top opic Dis iscussion ? A Hot Topic Discussion is a one-hour It’s a conversation with your supervisor (or equivalent) about how you are participant led meeting around a topic that going to apply a concept that was discussed in training. falls under one of the six Skill Set categories. You may hold this conversation at any time about any of the topics in the classes you take. After the conversation, complete the Application It’s a small meeting in a safe and Conversation survey on the Learning & Development site to complete the supportive environment. process. An application conversation is required in order to earn each certificate. It A Hot Topic Discussion (leading and/or attending) is required for covers one of the 8 classes that you take for the certificate. the leadership certificates. 6

9/22/2016 Certi tific icate Ex Example les Ann nnual Cert ertificate Brea eakfast 7

9/22/2016 Contact info for any questions on the Learning and Development Program: Molly McAllister, CPLP Training & Staff Development Coordinator Office of Legislative Management Connecticut General Assembly molly.mcallister@cga.ct.gov (860) 240-0100 8