March 2018 Meeting Broad Run High School Band Boosters Association - PowerPoint PPT Presentation

March 2018 Meeting Broad Run High School Band Boosters Association March 13, 2018

OPENING REMARKS President – Carolyn Renshaw • Welcome to the March meeting • Scholarship committee • Upcoming year end events • Fundraisers • We have not slowed down.

Calendar – March 2018 HIGHLIGHTS 3/3 IDL @ Potomac WG @ Powhatan 3/6 BRHSBBA Board Mtg Panera Dining for $ 3/9 VBODA Concert Assessments 3/12 Winter Season Photo Session 3/13 BRHSBBA Mtg 3/14 All-District Jazz Auditions 3/17 IDL/WG @ Atlee 3/21 Buffalo Wild Wings Dining for $ 3/23 Disney Trip

Calendar – April 2018 HIGHLIGHTS 4/2 Chin-Chin Dining for $ 4/3 BRHSBBA Board Mtg 4/7 WG Championships All-Virginia Band 4/10 BRHSBBA Mtg 4/14 IDL Championships 4/21 District Solo & Ensemble Festival 4/22 Guard & Drumline Friends & Family Performance 4/27-28 Jazz Ensemble Assessments 4/28 All-District Jazz Concert

FINANCIALS Treasurer – Kory Fierstine 10/8/2016

FINANCIALS Operating Funds Balance $21,291 Financials (as of 28 Feb 2018) Prior Current Prior Current Income Year to Date Receivables (Open Invoices) $ 3,908 $ 1,608 $ 61,895 $ 66,352 Fees and other Current $ 38,625 $ 43,025 Fundraising In Arrears $ 3,908 $ 1,608 $ 23,144 $ 23,194 Other $ 126 $ 133 Expenses Year to Date $ 45,787 $ 49,771 Payables (Big Rocks) Marching Band $ 21,488 $ 23,338 MB Busses ~ $ 6,000 Indoor Drumline $ 8,811 $ 10,517 Winter Staff ~ $ 9,000 Winterguard $ 9,179 $ 9,859 Winter Buses ~ $ 3,000 General $ 6,309 $ 6,059 Budget Deviations Financial Aid $ 650 $ 300 Misc. Budget Line ($2,500) – $566 to date 10/8/2016

FINANCIALS As of 13 March Broad Run High School Broad Run High School BUDGET ACTUALS Combined Annual Band Budget Actual Income and Expenditures 2017-18 Academic Year Indoor Indoor General Marching Band Drumline Winter Guard Totals General Marching Band Drumline Winter Guard Total Income Membership Fees 1,825 25,975 13,600 7,000 48,400 1,630 23,075 0 0 24,705 Fundraising, net of costs 32,640 23,278 Spartan Spectacular � � � � � � � � � � � � � � � � � � � � � � 3,800� - Direct Individual Gifts 12,184 � � � � � � � � � � � � � � � � � � � � 13,400� Product Sales � � � � � � � � � � � � � � � � � � � � 12,240� 7,800 Corporate/Individual Gifts 3,294 � � � � � � � � � � � � � � � � � � � � � � 3,200� Augment from Savings 3,285 Total Income 84,325 47,984 Expenses 11,629 General � � � � � � � � � � � � � � � � 11,629� 5,186 5,186 Coaches/Instructors 13,650 � � � � � � � � � � � � � � � � � � 5,750� � � � � � � � � � � � � � � � � � � 4,400� � � � � � � � � � � � � � � � � � � 3,500� 4,750 - 1,500 6,250 7,000 Show Design � � � � � � � � � � � � � � � � � � 3,600� � � � � � � � � � � � � � � � � � � 3,100� � � � � � � � � � � � � � � � � � � � � � � 300� 3,648 2,501 - 6,149 Camps 3,300 � � � � � � � � � � � � � � � � � � 3,300� 3,904 3,904 13,764 Uniforms � � � � � � � � � � � � � � � � � � 5,952� � � � � � � � � � � � � � � � � � � 4,672� � � � � � � � � � � � � � � � � � � 3,140� 4,254 4,031 4,224 12,510 Equipment and Supplies 17,850 � � � � � � � � � � � � � � � � � � 7,800� � � � � � � � � � � � � � � � � � � 4,050� � � � � � � � � � � � � � � � � � � 6,000� 4,939 3,823 4,583 13,346 4,340 Competitions Fees 840 763 1,073 2,675 � � � � � � � � � � � � � � � � � � 1,920� � � � � � � � � � � � � � � � � � � 1,113� � � � � � � � � � � � � � � � � � � 1,308� Travel / Transportation 8,900 � � � � � � � � � � � � � � � � � � 6,500� � � � � � � � � � � � � � � � � � � 2,000� � � � � � � � � � � � � � � � � � � � � � � 400� (950) 304 - (645) 3,892 Miscellaneous � � � � � � � � � � � � � � � � � � 3,100� � � � � � � � � � � � � � � � � � � � � � � 350� � � � � � � � � � � � � � � � � � � � � � � 442� 1,304 - - 1,304 Total Expenses 11,629 37,922 19,685 15,090 84,325 5,186 22,691 11,422 11,380 50,678 Surplus - (2,695) 10/8/2016

FUNDRAISING VP Fundraising – Robin Rosenthal

COMMUNICATIONS VP Communications – Tammie Willenbrock Indoor Drumline & Winterguard Portraits by Victor O’Neill Studios • Photos taken yesterday – very efficient process! • Announcement will go out when photos have been posted and online ordering is available for those who didn’t pre -order or turn in a form. • A number of students missed the photo session • We will take a (non-professional) group photo at each Championship competition. • Let us know if you would like for us to take a (non- professional) posed individual photo of your student.

COMMUNICATIONS VP Communications – Tammie Willenbrock Nominations now open for 2018-2019 Executive Board • One nominee has been received for each seat on the Board • Nominees will be accepted from the floor Slate of Candidates announced at April BRHSBBA Parent Meeting • Time allotted for nominees to introduce themselves Election will be held at our Annual Meeting in May • Voice vote if no challengers • Vote by ballot if we have challengers Executive Board is seated in June

VOLUNTEERS VP Volunteers – Donna Vanik Thanks to everyone who has volunteered during the indoor drum line and winter guard season. The next set of competitions will be by bus, so drivers are not needed.

STUDENT SERVICES Co-VP, Student Services Sheli Fierstine & Katrina Towle • Disney/Spring Break Shirts - offered to everyone going on Fine Arts trip through Ms. Kauffman. • Senior T-shirts - on the radar and will be given at the End of Year Banquet. • End of Year Banquet - Thursday, May 3rd. More details in the early part of April.

MEETING INFORMATION Secretary – Michele Loyd Bylaw Review has started Will post final update on 4/13/18 for review Amendment will be voted on at May Parent meeting (end of year banquet) Next meetings: 4/3 Board 4/10 Parent

STATE OF THE BANDS Band Director – Ryan Dempsey

Items Parked for Q & A Further Discussion