Local Government Shared Services Toolkit Planning and Development Presentation to FNQROC LG Planners Group Greg Hoffman PSM Monday 13 August 2019 1
What is the Project? Develop a ‘toolkit’ For establishing and implementing council-to-council shared service arrangements For planning and development functions, at their discretion Including consideration of alternative assessment manager arrangements under the Planning Act 2016 (the Planning Act). 2
Why? Across councils - variable numbers of planning, building & plumbing applications infrequency of applications particularly in small rural/remote councils Lack of resources - Staff V Consultants/Contractors High cost!! Is there a better way? 3
How? A shared service arrangement between local governments - can help to alleviate resource pressures retain corporate knowledge provide economies of scale meet an expected level of service to the community, and reduce overall costs 4
What’s In? Planning & development functions: building certification plumbing approvals & inspections, and/or land use planning & development assessment o including consideration of an alternative assessment manager arrangement under the Planning Act . 5
Who’s Involved? Project Partners: DSDMIP - Innovation and Improvement Fund = $$ Cairns Regional Council = Applicant Far North Queensland Regional Organisation of Councils (FNQROC) = Councils Local Government Association of Queensland (LGAQ) = Oversight 6
Stages? Four key stages: 1. Research - opportunities, constraints, feasibility, state- wide ‘toolkit’ 2. Design - operating model, governance framework, evaluation framework 3. Implementation - trial/pilot study – Cairns RC as “provider” with others as “receivers” 4. Review – final toolkit with learnings and recommendations from trial/pilot study evaluation 7
Project Approach & Timelines 8
Project Approach & Timelines 9
Project Approach & Timelines 10
Project Approach & Timelines 11
Project Approach & Timelines 12
So far!! Steering Committee o Formed – Cairns RC (Paul Cohen), FNQROC (Darlene Irvine/ Linda Richardson), LGAQ (Luke Hannan/Crystal Baker) o Inception Meeting – 20 May 2019 Consultants Appointed o Grassroots Connections Australia Pty Ltd – Greg Hoffman PSM o Huelin Consulting Pty Ltd – Ryan Huelin Baseline Survey o Sent to FNQROC LG Planners Group – 24 July 2019 o Functions performed, staff employed, in-house or consultant services, number of applications received. 13
Outcome Toolkit with: Operating model Governance frameworks o Technical o Legal o Political risks & o Opportunities Memorandum of Understanding & Code of Conduct o roles, responsibilities & obligations - • service proving council(s) & • service recipient council(s) 14
Key Points The project is: RDI Model – research, develop, implement Toolkit for FNQ and rest of Queensland Participation is voluntary – project & utilisation of toolkit Model will be flexible/tailored to individual council needs, e.g. o customer enquiry assistance, capacity building, or mentoring o assessment services only, and/or o assessment and decision-making powers (such as for an alternative assessment manager). Toolkit will be practical, user friendly and fit for purpose. 15
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