Lifelong Learning Platform Overview
Overview • The process • What it looks like • Some of the functionality
The process • The old eportfolio needed updated • Functionality requirements have changed • The need for a platform to last a person’s career • RCOA wanted to design something form the ground up • Ability to make changes based on user feedback • Nomensa appointed • College team with input engagement events, testing and feedback
Who will be able to access the LLP • Any RCOA member who wishes to log training • Includes clinical fellows, SAS grades • In the longer term LLP will replace the CPD on line diary for career grades (this functionality has not yet been developed)
The dashboard
Setting profile
Profile
Significance of setting placements in ESSR • Placements will automatically populate into the ESSR and in the future into the ARCP forms
WPBAs
WPBA
WPBA • A trainer will have the option to remove some of the selections if people appear to be selecting too much
Naming WPBA
CUT forms
Annex G • Annex G evidence can be added under the non-clinical tab • The advice is that a CUT should not be generated for these domains until nearing the end of training.
PDP-trainee view
MSF • Lots of changes to the process but not the questions • MSF title-probably best to attribute to the training year • Can keep the MSF running for the entire year and add assessors as you change departments/hospitals • Allows MSF to be done contemporaneously • List of assessors does not require approval although supervisor can make comment or send MSF back if unhappy with it • Supervisor can review it before closure and trainer sees who has said what but trainee only sees anonymised comments that supervisor can edit • Trainee can request MSF closure-avoids the ARCP panic! • College tutor can also see MSF
Personal activities • Can add personal activity to competencies/curriculum eg ALS certificate to Management of Cardiac arrest • Supervisor meetings can go here • Logbook can be added as a personal activity
Logbook-Integrated into the LLP • Also includes ICU/Pain/Procedures/Sessions • Sessions eg. ICU/Pain mornings/afternoons etc. • ‘Procedures’ taken from curriculum • ‘Sessions’ useful for Consultants in the future for job planning
Logbook – What’s changed? • Times/ duration • AM/PM/Eve/Night • Reduces scrolling/ simplifies data entry
Logbook – What’s changed? • Deanery/school – auto- • No longer free text option for populated ‘Cases’, but can add by emailing the • Placements – defaults to College (if reasonable request) current placement, but • Option to write notes within a log. user can change (if not at It is searchable/can filter (e.g. BMI usual hospital) > 50) • Personal reference: this • Levels of supervision unchanged groups logs (eg. seeing the for case but also now includes same patient) details on ‘Procedures’ and level of • Drop down menu fixed supervision for a specific procedure (college controlled) to avoid ‘thoracic epidural and epidural thoracic’
Review Logbook • Download full logbook: excel spreadsheet • Can also filter logbook by • Date • Notes (eg BMI > 50) • Logbook type (eg Anaesth, ICU or Pain) • Download Summary Report (familiar ARCP logbook report generated) as PDF • A web app will allow you to start a case on line and then if off line you can still complete it • No app as yet although the developers are aware many want this
Trainers – Review trainee logbooks • Go to ‘Supervising’ tab • Click on trainee • Interrogate trainee logbook for CUT or ESSR forms • Trainer can search/ filter logbook in depth • In addition to looking at the Summary report, if desired
ESSR • IPRs have gone • Can generate several ESSRs in 1 year • Auto-populates with logbook, placements etc • Still being developed
Implementation • Much more intuitive than current e-portfolio • ‘How to’ Webinars • Saved webinars • Online help guides • RCOA website (being redesigned) • Basecamp • TOPdesk help desk/portal (24h) • Email/phone
Implementation • From August 2018 • All new CT1s • All new ACCS CT1s • All ACCS CT2s • All new ST3s • All new ST5s: the trigger for the change for these individuals is the college receiving the ILTC • Those entering CT2, ST4 and ST7 in August as full time trainees will remain on the existing eportfolio as they are expected to complete a training grade by August 2019 • All other trainees-will double run
Transitioning • All trainees have been told to download their current eportfolio-ZIP file created likely around 20MB • Maximum upload per document is 2 MB • Could screenshot assessments and upload as personal activities • If a CUT completed-load as a personal activity
Required documents: • New ST3s • * IAC certificate • * IAOC certificate • * Primary FRCA • * Completion of Core Training Certificate • * MSFs • * ARCP Outcomes • * Current logbook uploaded as a personal activity • * Any important certificates • * Evidence of QI/audit/research/teaching
Required documents: • New ST5s • * IAC certificate • * IAOC certificate • * Primary FRCA • * Final FRCA • * Completion of Core Training Certificate • * Intermediate Level Training Certificate • * MSFs • * ARCP Outcomes • * Current logbook uploaded as a personal activity • * Any important certificates • * Evidence of QI/audit/research/teaching ie Appendix G related activities
Required documents: • ST5+ • * IAC certificate • * IAOC certificate • * Primary FRCA • * Final FRCA • * Completion of Core Training Certificate • * Intermediate Level Training Certificate • * MSFs • * ARCP Outcomes • * Current logbook uploaded as a personal activity • * Any important certificates • * Evidence of QI/audit/research/teaching ie Appendix G related activities • * If you have completed a Unit of Training (UoT) on the existing eportfolio please upload the CUT form as a personal activity to the LLP • * If you have some assessments/evidence for a UoT and will likely be able to get a CUT form done before August 19 complete the UoT and CUT form on the existing portfolio then upload the CUT form to the LLP • * If no assessments have been started for a UoT, do all the assessments on the LLP
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