LEA Data Discussion June 25, 2020
Meeting Participation Instructions Two options for providing feedback: • Option 1 - Use the question/chat box to respond • Option 2 - Raise your hand to be unmuted to speak What to Expect: • Questions will be repeated out loud from the question/chat box • You will be identified and unmuted when it’s your turn to speak 6/25/2020 2
Agenda • Reminders • Pandemic EBT • Data Validation and Reporting Impacts • Data Connectivity • Transportation Guidance and Timelines • DC School Report Card • English Learners • Immunization Attendance Policy • Start of School and other Upcoming Trainings 6/25/2020 3
Reminders
Pandemic EBT (P-EBT) Eligibility: • The last day for households to submit Free And Reduced-price Meal (FARM) applications was June 19, 2020. • Student Information Systems (SIS) must be updated by June 25, 2020 at 3 p.m. Benefits: • The Department of Human Services (DHS) will continue to process all information until benefits are received by all eligible families. 6/25/2020 5
Data Validation: Key Changes The SY19-20 Data Validation Policy was updated to reflect changes impacted by the COVID-19 pandemic. These changes are effective immediately. Key Changes • In-Seat Attendance (ISA) and Calendars are reflective of the start of the school year through Friday, Mar. 13, 2020. • Health Profiles shifted from Apr. 3 to align with the Third Certification. • School Testing Windows and Assessment Sheets are only for ACCESS and the students who were tested. OST Submissions and Certification Dates Certification OST Submission Date Certification Date Third Certification Fri. Jun. 12, 2020 Fri. Jun. 26, 2020 Fourth Certification Fri. Jun. 26, 2020 Fri., Jul. 10, 2020 6/25/2020 6
Data Validation – Migrant Students • The Migrant Student Certification form is due today . • Only 52 LEAs have provided a certification stating there are zero migrant students for SY19-20. • All students enrolled at the LEA during the SY19-20 will be displayed on the Migrant Students sheet in Data Validation. • The Head of School must confirm that the LEA does not have any migrant students. • OSSE has provided a link to the Migrant Student Data Collection Certification on the sheet. 6/25/2020 7
Data Validation: Alternative Support Documentation OSSE has created the Change Assurance Form to serve as a documentation proxy due to the inaccessibility of required documentation to request manual changes to student data. • This form supports changes to student demographics and exits. • The form must be submitted via OST within the OST submission timeframe. • The form is in the Qlik Data Validation Application for easy access. • The form must be submitted via Exit Management and Prior Year for exit codes within the OST submission timeframe. • Acceptable documentation must be submitted by the below deadline. • OSSE will revert changes where no acceptable documentation is received by the below deadline. Friday, Sept. 18, 2020, by 5pm Acceptable Documentation Submission 6/25/2020 8
Data Connectivity Key Dates & Deadlines As we shift towards preparation for SY20-21, these are the key operational processes and deadlines presented to LEA leaders last week. OSSE will issue more detailed guidance in the coming week. Category Milestone/ Owner Deadline* Process step Decisions LEA Start Date determined and communicated to OSSE LEA June 15, 2020 Data LEA calendars submitted to eSchoolPLUS LEA 45 calendar days prior to SoS Connectivity Data mapping completed in LEA Data Mapping Tool LEA 45 calendar days prior to SoS Configuration session (OSSE will initiate scheduling) OSSE/LEA 30 calendar days prior to SoS Flip SIS to SY20-21 LEA 15 calendar days prior to SoS Data is flowing without error from SIS to SLED OSSE 13 calendar days prior to SoS *These are final deadlines; LEAs can get started earlier if they choose. 6/25/2020 9
DOT LEA Guidance for Timely Transportation Services SY20-21
LEA Considerations/Decisions for SY20-21 As we shift towards preparation for SY20-21, these are key preparation items that LEAs will need to consider and decide. They will be critical in preparing transportation services for eligible students that will be receiving any in-person education for the 20-21 school year. Student Level - Student assignments: How will students be assigned to a particular schedule? - i.e. which students will be in school on which days - Prioritize service preparations and data submissions for students with disabilities. - i.e. submit the required school calendars and transportation requests forms Notes - If the considerations and decisions are delayed into the transportation preparation time, LEAs should consider and prepare to utilize the parent or LEA reimbursement options - If your LEA is not offering in-person services for students with disabilities, no action is required 6/25/2020 11
DOT LEA Guidance for SOS SY20-21 These are the key operational processes for LEAs to make note of, in order for DOT to appropriately complete SOS preparations and to deliver timely service at the start of the new school year. Category Milestone/ Owner Deadline Process step Data Submit school calendars in TOTE (Calendar upload LEA July 6, 2020 – July 24, 2020 Submissions assistance can be provided- Contact TOTE Support) Submit student transportation request forms (TRFs) in LEA July 6, 2020 – July 24, 2020 TOTE Transportation Activities include: data verification, system configuration, OSSE DOT July 24, 2020 – August 21, Preparation data transfers, routing development, QA process, route 2020 assignments, practice routes, parent/LEA/school communications, etc. • The dates in the table above are based on start dates between August 24 and August 31, 2020 • DOT will conduct outreach to LEAs that have start dates on or before the week of August 24, 2020 • LEAs data submissions should be no less than 20 business days (4 weeks) prior to their first day of school • TOTE Support can be reached M-F between 8:00am – 4:30pm at 202-576-5520 or email dot.data@dc.gov 6/25/2020 12
Data Connectivity and Transportation Impacts Based on LEA calendars, LEAs fall within three categories and have the following impacts. 20 LEAs with 45 days or 14 LEAS with less than 45 days 34 LEAs with greater from from SoS ESY impacts SoS and no ESY Configuration Start dates within Start dates within Start dates within sessions begin 08/03 – 08/19 08/24 – 08/31 08/24 – 09/08 07/06 6/25/2020 13
DC School Report Card: School Finance Data Update June 25, 2020
Executive Summary • For the first time, DC is publishing actual school-level expenditures for all schools, including the amount of central office expenditures allocated to each school • This information is available on the DC School Report Card: www.DCSchoolReportCard.org • The DC average per-pupil expenditure (PPX) is $20,675. This is the average of all public schools in the District. ▪ The State/Local share is $18,683, which is 90% of the total ▪ The Federal share is $1,992, which is 10% of the total • Per-pupil expenditures reflect the values of DC’s school funding formula: Expenditures are higher in schools enrolling more at-risk students and students with disabilities • Larger schools tend to have lower total per-pupil expenditures than small schools 15
Overview of School Finance Data • On June 26, the Office of the State Superintendent of Education (OSSE) will add school finance data to each school and local education agency (LEA) profile page. • Reporting this school finance data meets a new requirement under the Every Student Succeeds Act (ESSA). • This is the first time that data about actual school spending at the school level is available to the public. • This new data will give school leaders, families, policymakers, and community members access to new information about DCPS and public charter schools that they can use to engage with their school communities. 16
School Finance Data on Report Card School Finance Metrics • Per-Pupil Expenditures ▪ By Entity: School, LEA, DC ▪ By Funding Source: State/Local and Federal ▪ By type and source: School-level expenditures (State/local and Federal), school-share of centralized expenditures (State/local and Federal) • Total Expenditures = Total School expenditures + Total Excluded Expenditures • Student enrollment - enrollment audit count Details in DC School Report Card Technical Guide Release Materials : Public Data File, School Finance Brochure, and Centralized Expenditure Methodology document
School Finance Data on the DC School Report Card
What Financial Data is Included on the DC School Report Card? • The profile page for each school and LEA now includes a Finance section. • This section displays the school or the LEA's per-pupil expenditures. • Users can also compare a school's per-pupil expenditures to the LEA average and the state average. • Users can click on the details link to take a deeper look at these data. 19
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