October 2020 LEA Data Discussion Meeting
Meeting Participation Instructions Two options for providing feedback: •Option 1 - Use the question/chat box to respond •Option 2 - Raise your hand to be unmuted to speak What to Expect: •Questions will be repeated out loud from the question/chat box •You will be identified and unmuted when it’s your turn to speak 10/26/2020 2
Agenda • Reminders and Updates • Expected Re-enrollments and Stage 4 Students • DC School Report Card • LEA Collaboration • Start of School Wrap-up • Applications Release Schedule • Upcoming Trainings 10/26/2020 3
Reminders & Updates
Upcoming Certifications Certification Date Faculty and Staff Certification Oct. 30 Metric Calculation Confirmation – Phase III Oct. 30 Enrollment Audit and Child Count Nov. 13
Attendance Codes Update The SY20-21 LEA Data Collection Template will be updated to reflect the below attendance codes. All attendance must be provided in the feed both in-person and distance learning. This means that LEAs must be send positive attendance in the nightly feed. Type Codes Present •Present Full – In-person •Present Full – Distance Learning •Present – In School Suspension Absent •Absent Full Excused – In-person •Absent Full Excused – Distance learning •Absent Full Unexcused – In-person •Absent Full Unexcused – Distance learning •Absent – Out of School Suspension 10/26/2020 6
Unified Data Errors Comprised of stage 4 and 5 enrollments Focus on errors that are impacting a large percentage of your students; will allow for better error management Discuss these errors in the monthly meeting with your liaison 10/26/2020 7
SY20-21 Entry & Exit Guidance Update There was an update to the SY20-21 Entry & Exit Guidance. • In Appendix B: Exit Codes Impacting LEA’s SEDS Roster for exit code 1942 ‘ Exited the state public school system to be home-schooled in the same state ’, ▪ Removed LEA’s responsibility of ‘Letter from OSSE Homeschool office’ ▪ Added OSSE’s responsibility of ‘The student is registered with the OSSE Homeschool office’.
Expected Re-enrollment and Stage 4 Students
Expected Re-enrollment & Stage 4 Students Thank you for the efforts made in the outreach to students who were expected to reenroll and confirming the intent of stage 4 students. Total Resolved • 366 - Expected Re-enrollment • 4,106 - Stage 4 Outreach Status • 10,607 – Not yet contacted • 586 – Attempted contact • 789 – Live contact made Status Response • 10,667 – Blank • 647 – Other • 349 – Moved out of state 10/26/2020 10
DC School Report Card Donna Johnson │Director of Accountability
Metric Calculation Confirmation (MCC) : Student level metrics 9/9 – 10/30 Data Included ▪ Re-engagement (Alt Schools Only) ▪ In-Seat Attendance (thru 3/13) ▪ 8 th to 9 th Transition (Alt Schools Only) ▪ 90% Attendance (thru 3/13) ▪ Secondary Completion (Alt Schools only) ▪ Re-Enrollment Metrics released in second data set, due to date ▪ Mobility (thru end of February) of data availability, are displayed in blue. The ▪ SAT CCR metrics displayed on the Report Card in 2020 are denoted with an *. ▪ SAT DC Percentile ▪ College Enrollment * Dates : ▪ Graduation: four and five-year ACGR * MCC Phase 3 opens : First data set 9/9/20, ▪ AP/IB Participation Additional data set 9/30/20 ▪ AP Performance OST Submission deadline : 10/23/20, at 4pm ▪ Discipline Metrics MCC Phase 3 Certification : 10/30/20 by 5pm The MCC Policy is available on the OSSE website, as linked here.
DC School Report Card Technical Guide 2020 • The technical guide for the DC School Report Card and STAR Framework has been updated for 2020 and is available on the OSSE website as part of the Data and Technical Resources page . • Updates include: ▪ Explanation of the ESSA Accountability waiver for the 2019-2020 school year, which waived the calculation of STAR ratings and many of the STAR Framework metrics for the report card released in December 2020. ▪ Specifics about the data that are displayed on the 2020 Report card * NOTE: The Report Card Technical Guide pertains only to data displayed on the report card, metrics in MCC but not being displayed on the report card this year have adjusted business rules detailed in the MCC QLIK Guide available via link in the MCC QLIK app dashboard slide *
DC School Report Card – December 2020 Report Card 2020 has limited new data displayed from SY 2019-20 ▪ Profile Page: School directory information, School Programs, Message from the school, Extracurriculars, Parent Contact, Logistics, Enrollment, Physical Activity minutes ▪ Academic Performance: 4 and 5-year Grad Rate, College Enrollment rates ▪ School Environment: Teacher, School Leader, and Health Staff data Data Releases for non-Report Card data in MCC: ▪ Graduation Rate - Date to be determined – tentatively in November, ▪ Attendance metrics – released with Attendance Report – tentatively in November ▪ Re-enrollment and Mobility – data released at same time as attendance data ▪ SAT, AP/IB metrics – released post-report card release in early/mid-December ▪ Discipline data – released in conjunction with Discipline report – date TBD ▪ Alternative School only metrics – released through MCC and additional information available upon request by school
LEA Collaboration
LEA Collaboration LEA Collaboration provides an opportunity for LEAs to ask questions of one another to gain insight, assistance or best practices for managing various processes during the Pandemic. Tracking and managing attendance during asynchronous learning Pivoting from negative to positive attendance 10/26/2020 16
Start of School Wrap-Up
We want YOUR feedback! OSSE is wrapping up its 2020-21 Start of School Campaign which included five priorities for strengthening the 2020-21 start of school, a series of trainings to prepare both new and experienced LEA points of contact, and helpful resources, archived training videos, and tools at: osse.dc.gov/startofschool 18
Start of School Trainings: POC Feedback & Reflection Menu of trainings offered virtually during Summer 2020 to prepare LEA Data Managers, LEA Enrollment Audit POCs, and LEA Faculty & Staff Data Collection POCs to fulfill start-of-school responsibilities. Enrollment Audit Process, Regularly Scheduled LEA Data Discussions Orientation Training Implications, and Deadlines • Updates on data systems, processes, data for New LEA Data (July 20) collections, and training related to start-of- Managers (July 20) • New EA POC Session school responsibilities. • Returning EA POC Session • Sessions held June 11, 25, July 16, 30, Aug. Early Access to 13, Sept. 3. Student Data: SLED Trainings for New Users Tools for Schools (sessions offered 2 x week) (Qlik App Trainings) Faculty & Staff Data Collection Trainings • Policy Changes & Updates for SY20-21 OSSE SoS Virtual Library (June 3) Recordings and materials for all • F&S Data Collection Application Training summer trainings are still available at: (Sept. 30 or Oct. 8) osse.dc.gov/startofschoolpresentations 19
2020 Start of School Trainings: Data Manager & POC Feedback Q1: My current POC role is (check all that apply): Q4: As a result of participation in summer trainings (live sessions or recordings) I felt with regards to start-of-school responsibilities: a) LEA Data Manager a) Significantly better prepared b) LEA Enrollment Audit POC c) LEA Faculty & Staff Data Collection POC b) Better prepared d) I am not in an official LEA POC role c) Somewhat better prepared Q2: My experience level as an LEA POC is: d) Trainings added little value for me a) New to this role this year e) N/A --did not participate b) 1-2 years experience Q5: In comparing this year’s virtual, series-based SoS trainings, c) 3+ years experience to previous years’ SoS Summits, I believe future OSSE-led SoS d) I am not in a POC role trainings should be delivered as: a) Same as 2020—a series of virtual trainings Q3: I participated in these summer trainings (check all that apply) b) Series of trainings—but hosted in-person at OSSE a) Monthly LEA Data Discussions c) One-day, big event with breakout sessions (Summit) b) Orientation for New LEA Data Managers d) Some combination of A + B c) Enrollment Audit Process Training (New or e) Some combination of (A or B) + C Returning POC session) d) F&S Data Collection--Policy Changes & Q6: Please share any additional feedback or suggestions on how Updates for SY20-21 (June 3) OSSE can use summer training opportunities to better prepare new and experienced POCs for start-of-school responsibilities e) F&S Data Collection Application Training (open-ended response via chat box). (Sept. 30 or Oct. 8) 20
Release Schedule & Upcoming Trainings
SY20-21 Application Release Schedule Name of Application Release Date SLED: Prior Year Exit Management Module Sep. 29 SY20-21 Data Validation Qlik Application Oct. 20 10/26/2020 22
Upcoming Trainings Division Course Dates TAL 2020-21 School Year Faculty and Staff Data Collection Application Oct. 22 Webinar (LEA Head of School) Oct. 26 DOT New TOTE System Training Oct. 28 Nov. 09 CIO SLED Training for New Users Oct. 26 Oct. 28 Nov. 02 Nov. 04 Nov. 09 Nov. 11 and more 23
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