8/25/2019 1 Lake Shamineau Lake Improvement District Annual Meeting - August 24, 2019
8/25/2019 2 Lake Shamineau LID Annual Meeting Welcome and Introductions Bob Koll, Chair LSLID Board
8/25/2019 3 Lake Shamineau LID Annual Meeting Meeting Agenda 1. Welcome and Review of Code of Conduct 2. Approval of Minutes of 2018 Annual Meeting 3. Treasurer’s Report 4. Review of 2019 LID Activities 5. Proposed 2020 Work Plan 6. Review of 2020 Budget 7. Candidate Forum 8. Questions and Comments 9. Other Business 10. Annual Meeting Vote (Deadline to put Voting Cards in Ballot Box) • Election of Board Directors • 2020 Budget Items 11. Motion to Adjourn
8/25/2019 4 Lake Shamineau LID Annual Meeting • Meeting Code of Conduct – Participants should wait to be recognized and speak one at a time. Mute all cell phones and please be quiet so the audience can hear the speakers. Be respectful and wait your turn to speak. Be brief and please keep your questions to the topic under discussion. When asking questions, participants should state their name and their property address on Lake Shamineau. Should any participant become disrespectful or distracting, they will be asked to leave the meeting.
8/25/2019 5 Lake Shamineau LID Annual Meeting • Comments from Morrison County Deb Gruber, County Administrator Commissioner Mike LeMieur
8/25/2019 6 Lake Shamineau LID Annual Meeting Establishment Order On August 20, the County Commissioners voted to approve revisions to the Establishment Order. The new Establishment Order is available on the website. There are a number of changes in this new order, including: • revisions to the calculation of charges to commercial, common interest and association properties with riparian access; • clarification of the qualifications and terms of Directors and method of election, removal and filling Director vacancies; • clarification of notice process for the annual meeting and of voting process for Directors, budget, projects, programs and other material matters; and • additional delegation authorities to the LSLID. The revised processes have been used for the mail-in voting process, voting for directors, publishing of meeting information and will be used for conducting business the Annual Meeting. Charge rate estimates for 2020 have been revised and are included in your 2020 budget handout.
8/25/2019 7 Lake Shamineau LID Annual Meeting Review Handouts: • Annual Meeting Mailing sent July 31, 2019 • Agenda and Treasurer’s Report • High Water Project Tasks and Revised 2020 Budget • Frequently Asked Questions Approval of Minutes of 2018 Annual Meeting: • Copies available • Minutes available on website
8/25/2019 8 Lake Shamineau LID Annual Meeting Treasurer’s Report (Fred Comb) Revenue REVENUE Y-T-D BUDGET Tax Assessment - 1st half $ 78,997.78 $ 76,505.50 Morrison County Misc Payment(s) $ 161.93 MCIT - Insurance Dividend/Refund $ - Tax Assessment - 2nd half $ - $ 76,505.50 MN-DNR FDR Grant $ 65,000.00 Morrison County AIS Grant $ 3,655.00 $ - Total Revenue $ 82,814.71 $ 218,011.00
8/25/2019 9 Lake Shamineau LID Annual Meeting Treasurer’s Report (Fred Comb) Expense NON-PROJECT EXPENSE Liability Insurance $ 861.00 $ 1,500.00 Water Quality Testing $ - $ 1,000.00 Public Access Cooperative Projects $ - $ 3,000.00 Admin Expense - Legal, Printing, Postage, Publish, etc. * $ 7,764.26 $ 7,000.00 Bank Service Charge - Interest - Checks -Etc. $ - Reserves $ 5,002.00 Floating Bog Mitigation $ - $ 500.00 Morrison County Quad Lakes AIS Grant Expenses $ 826.96 $ 4,000.00 Total Non-Project Expense $ 9,452.22 $ 22,002.00 AIS PROJECT EXPENSE AIS - SCUBA-Herbicide-Survey-Testing-Rental-Etc. $ 15,525.00 $ 31,000.00 HIGH-WATER PROJECT EXPENSE High Water - Eng-Geo-Surv-Test-Consult-Legal-Admin $ 35,000.00 $ 165,000.00 TOTAL YEAR TO DATE EXPENSES $ 59,977.22 $ 218,002.00
8/25/2019 10 Lake Shamineau LID Annual Meeting Review of 2019 Activities Aquatic Invasive Species (AIS) Chemical Treatments for EWM SW Bay Treated in 2018 NW Bay Treated in 2019 Scuba Diving in both 2018 and 2019 to hand pull remaining Eurasian Water Milfoil by the roots Note: EWM stands for Eurasian Water Milfoil
8/25/2019 11 Lake Shamineau LID Annual Meeting This is a chart from the EWM delineation survey completed Sept 2018
8/25/2019 12 Lake Shamineau LID Annual Meeting These are the areas treated with a new herbicide which has less impact on native plants.
8/25/2019 13 Lake Shamineau LID Annual Meeting Review of 2019 Activities Aquatic Invasive Species (AIS) cont. • Morrison County Quad Lakes Grant • NEW in 2019 - Ambassador Program • Brochures and Signs at the Landings • Public Access Signage • Annual Sampling for Zebra Mussels and Spiny Waterflea – Results Show No Infestations
8/25/2019 14 Lake Shamineau LID Annual Meeting Review of 2019 Activities Communications • Board of Directors Board meetings • Meetings are announced on the website, held at a local location or through an online conference tool, are open to the public, and notes are posted on the website. • In February we sent out the first electronic newsletter • We have sent out newsletters monthly and we currently have 176 subscribers. Sign up to subscribe at the back of the room. (Who receives it now?) • Four mailings sent out to Property Owners over the past year • LID website has been reorganized and includes: • Information on Board and LID meetings, engineering reports, RFP information, financial information and reports, and other information that may be of interest to property owners. • Send email to LSLIDBD@gmail.com with questions or comments
8/25/2019 15 Lake Shamineau LID Annual Meeting Review of 2019 Activities Financial Information • Budget information at each Annual Meeting • Property owners are provided with the budget for the following year for approval. • Morrison County Board approval • Approved budget is posted on the LID website. • Financial Report is completed at the end of each calendar year • Provided to Morrison County and report is posted on the LID website. • Copies of the 2018 Financial Report are available at the back of the room. • Monthly expenses • Reviewed and approved at Board Meetings. These amounts are included in meeting minutes which are posted on the LID website. • Inquiries regarding financial detail • If you have questions or are looking for specific financial information send an email to LSLIDBD@gmail.com.
8/25/2019 16 Lake Shamineau LID Annual Meeting Review of 2019 Activities New Processes • Director Nominations • Mailing to all Property Owners with Nomination Deadline • Voting • Voting Cards • Mail-in Process (no Proxy) • Secrecy Envelopes • Write-in Candidates • Detailed Voting Information Provided • Online Conference Tool for Board Meetings • Constant Contact Newsletter
8/25/2019 17 Lake Shamineau LID Annual Meeting Review of 2019 Activities High Water Project RFP issued for Engineering Services January 2019 WSN selected, agreement approved April 2019 Gravel Pit Identified for Infiltration with Testing Preliminary Engineering Report Completed June 2019 Agreement signed with DNR for $65,000 Grant June 2019 Project Construction Details Developed Project Team Formed for Input on Project
8/25/2019 18 Lake Shamineau LID Annual Meeting Review of 2019 Activities High Water Project (cont.) Informational Meeting Held July 6, 2019 Work Completed on Design and Route Alternatives in July Meetings with DNR, Soil/Water, BWSR, Corp of Engineers, Morrison County High-Water Outlet Project Cost Estimates In-Process: Modeling, Surveys, Operations Plan, Wetland Delineation Fall 2019: Environmental Assessment Worksheet, Permitting, Utilities, Right of Way and Easements
8/25/2019 19 Lake Shamineau LID Annual Meeting Review of 2019 Activities Brian Ross, Project Manager Widseth, Smith, Nolting Review of the High-Water Outlet Project
8/25/2019 20 Lake Shamineau LID Annual Meeting 2020 Work Plan Aquatic Invasive Species (AIS) Continued Chemical Treatments (SW and NW Bays) Continued Hand Pulling (SW and NW Bays) Continue Ambassador Program Apply for AIS Morrison County Grant for Quad Lakes Aquatic Vegetation Survey Public Access Signage and Brochures Treatment Control Ambassador Program We appreciate the County considering the funding of de-contamination stations
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