ICA I CA Da vid L e itc h I CA Se c re ta ry Ge ne ra l So uth - PowerPoint PPT Presentation

Inte r national Counc il on Ar c hive s T he Inte r national Counc il on Ar c hive s T oday and the R ole of Pr ofe ssional Assoc iations ICA I CA Da vid L e itc h I CA Se c re ta ry Ge ne ra l So uth Afric a n So c ie ty o f Arc hivists, Pre to ria , 13 July 2010 1 1

What is ICA? I CA is the inte rnatio nal bo dy that re pre se nts the c ause o f arc hive s and arc hivists o n the wo rld stage . I t is the glo bal vo ic e o f arc hive institutio ns I CA and pro fe ssio nals. 2

ICA- Intr oduc tion • F o unde d a s a n inte r national Non ganization (NGO) a t Gove r nme ntal Or UNE SCO in Pa ris o n 9 June 1948 • T o da y it ha s o ve r 1,400 me mb e rs, institutio ns a nd individua ls • I ts me mb e rs a re b a se d in o ve r 190 I CA c o untrie s a nd te rrito rie s • F unde d a lmo st e ntire ly b y me mb e rship due s • Wo rks in pa rtne rship with UNE SCO a nd 3 o the r b o die s

ICA – Global Ne twor k • E d: le d b y e le c te d xe c utive Boar Pre side nt a nd Vic e -Pre side nts • 13 R anc he s spa nning the e gional Br e ntire g lo b e , inc luding E SARBI C • c 80 Pr ofe ssional Assoc iations • 13 Spe c ialist Se c tions b a se d o n I CA c o mmo n pro fe ssio na l inte re sts • Pr oje c t T e ams & Wor king Gr oups • Se c r iat: 6 sta ff b a se d in Pa ris e tar • An ar my of volunte e r s thr oughout the 4 wor ld

ICA- Suc c e sse s • Pro vide d a fo rum fo r pro fe ssio na l disc ussio n a c ro ss po litic a l divide s • Pro duc e d ma ny impo rta nt pub lic a tio ns, o fte n with UNE SCO • Pla ys a le a ding ro le in the de ve lo pme nt o f sta nda rds – fo r e xa mple , I SAD (G) I CA a nd I CA-Re q • Stimula te s the de ve lo pme nt o f pro fe ssio na l tra ining • Org a nize s a nnua l c o nfe re nc e s a nd 5 ma jo r Co ng re sse s e ve ry fo ur ye a rs

Globalisation and othe r Major Change s • Be tte r tra nspo rt a nd c o mmunic a tio ns: o ne g lo b a l ma rke t pla c e fo r info rma tio n • Me dia : ne ws tra ve ls fa ste r • Ra pid g ro wth o f po pula tio n in I CA ma ny pa rts o f the wo rld • I nc re a sing sc a rc ity o f re so urc e s • Clima te c ha ng e is inc re a sing the vulne ra b ility o f a rc hive s 6

Advanc e s in T e c hnology • Adve nt o f the inte rne t, dig ita l re c o rds, e -ma ils, te xt me ssa g e s • Ne e d to ma na g e da ta fo r lo ng pe rio ds o f time • Ne e d to a ppra ise ma te ria l in va st I CA a c c umula tio ns o f e le c tro nic da ta • Cha lle ng e o f pre se rving re c o rds o n me dia tha t ra pidly de te rio ra te 7

Politic al De ve lopme nts • Unite d Na tio ns o rg a niza tio ns pla y a truly g lo b a l ro le • Wo rld Ba nk a nd I MF ha ve a ma jo r impa c t o n de ve lo ping c o untrie s • I nc re a sing po we r o f re g io na l o rg a niza tio ns (Afric a n Unio n) I CA • I n we ste rn c o untrie s ma ny pe o ple a re jo ining c ivil so c ie ty o rg a niza tio ns • I n de ve lo ping c o untrie s the re is a stro ng e mpha sis o n na tio n b uilding 8

Soc ial T r e nds • Pub lic a ppe tite fo r info rma tio n, fo r e xa mple fa mily histo ry so urc e s • De ma nd fo r swifte r, e a sie r a c c e ss to info rma tio n o nline • Arc hivists ha ve to re spo nd to I CA the se de ma nds o r risk b e ing ma rg ina lize d • Ne e d to b ridg e the ‘ dig ita l divide ’ within a nd b e twe e n so c ie tie s 9

ICA’s r e sponse • I ntro duc e g re a te r a c c o unta b ility: mo re e le c te d po sts, a sho rte r g o ve rna nc e c yc le • F o c us o n a c le a r missio n, visio n a nd stra te g ic o b je c tive s • De ve lo p a pro g ra mme re le va nt to the I CA ne e ds o f pro fe ssio na ls to da y • I mpro ve inte rna l a nd e xte rna l Co mmunic a tio ns • E nc o ura g e mo re a rc hive institutio ns, 10 a sso c ia tio ns a nd individua ls to jo in

ICA’s Ne w Vision I CA aspire s to c o nvinc e ke y de cision-make r s and the ge ne r al that e ffe c tive arc hive s public manage me nt is an e sse ntial pre c o nditio n fo r go o d I CA go ve rnanc e , the rule o f law, administrative transpare nc y, the pre se rvatio n o f mankind’s c o lle c tive me mo ry and ac c e ss to info rmatio n by c itize ns 11

Mission - 1 I CA pro mo te s the c e ntral ro le o f re c o rd- ke e ping and arc hive s in pro te c ting the rights o f individuals and state s, and in suppo rting de mo c rac y and go o d go ve rnanc e . I CA strive s to build a be tte r unde rstanding I CA ac ro ss so c ie tie s thro ugh fo ste ring inte rnatio nal c o o pe ratio n, while re spe c ting linguistic and c ultural dive rsity. 12

Mission-2 I CA pro vide s o ppo rtunitie s fo r pro fe ssio nal c o ntac t, fo r info rmatio n e xc hange s, and fo r re se arc h and e duc atio n. I t take s a le ade rship ro le in de ve lo ping I CA be st prac tic e s and standards. It acts as an infor mation hub on ar chive s forsocie ty . 13

Str ate gic Dir e c tions and Pr ofe ssional Pr ogr amme • Six stra te g ic o b je c tive s fo r the te n-ye a r pe rio d 2008-2018 a g re e d a t AGM 2008 • Stra te g y is unde rpinne d b y a ro lling b usine ss pla n to whic h a ll I CA b o die s c o ntrib ute • I CA ha s a flo urishing pro fe ssio na l I CA pro g ra mme c o nsisting o f o ve r 40 pro je c ts • Ne e d to mo nito r pro g re ss, a nd to e va lua te impa c t o n the pro fe ssio n a nd 14 so c ie ty

Str ate gic Obje c tive 1:T o R aise Awar e ne ss • Ma ke ke y de c isio n-ma ke rs a wa re tha t a rc hive s ma tte r fo r g o o d g o ve rna nc e a nd a c c o unta b ility • Unde rline the impo rta nc e o f a rc hive s a s a n info rma tio n a sse t • Pe rsua de the pub lic tha t if a rc hive s a re I CA no t pre se rve d, the re will b e a lo ss o f c o lle c tive me mo ry • E nc o ura g e the wide r pub lic to b e mo re a wa re o f a rc hive s a nd to use the m 15

Str ate gic Obje c tive 2: T o Har ne ss Ne w T e c hnology • Suppo rt e ffo rts to ma na g e e no rmo us q ua ntity o f e le c tro nic da ta • He lp a rc hivists to ha ve a n inc re a se d influe nc e o n a dministra tive pro c e sse s • Stimula te so lutio ns to the pro b le m o f dig ita l pre se rva tio n I CA • E xplo it o ppo rtunitie s to ma ke a rc hive s a va ila b le o n the I nte rne t to la rg e r a udie nc e s 16

Str ate gic Obje c tive 3: T o De ve lop Capac ity in the Pr ofe ssion • Pro duc e b e st pra c tic e s/ sta nda rds o n le g a l ma tte rs, re c o rds ma na g e me nt, a ppra isa l, pre se rva tio n, pub lic se rvic e s • Stimula te e duc a tio n a nd tra ining o ppo rtunitie s, e spe c ia lly in c o untrie s whe re the se a re fe w, thro ug h I CA wo rksho ps a nd o nline re so urc e s • De ve lo p a ra ng e o f pub lic a tio ns o nline a nd in ha rd c o py 17

Str ate gic Obje c tive 4 : T o Str e ngthe n the ne twor k • Co nstruc t a ne w pro g ra mme is b a se d o n pro fe ssio na l so lida rity • E nsure tha t de ve lo ping c o untrie s a re no t o ve rlo o ke d • Org a nize c o nfe re nc e s tha t fo c us o n c utting e dg e de ve lo pme nts I CA • I mpro ve dire c t c o mmunic a tio ns b e twe e n I CA b o die s • I mpro ve se rvic e s to me mb e rs in o rde r to inc re a se re c ruitme nt 18

Str ate gic Obje c tive 5: T o impr ove ICA’s pe r for manc e • T o e nsure tha t I CA’ s de c isio n-ma king pro c e sse s a re tra nspa re nt • T o intro duc e a b usine ss pla nning fra me wo rk • T o ha ve a re g ula r wo rk pro g ra mme o f vig o ro us a udit a c tivity I CA • T o use we b se rvic e s a nd o the r te c hno lo g ie s fo r e ffic ie nc y g a ins • T o pra c tic e wha t we pre a c h! 19

Str ate gic Obje c tive 6: Building Par tne r ships • Mo re jo int initia tive with o the r NGOs, inc luding I F L A, I COM, a nd I COMOS • E xa mple o f the Blue Shie ld fo r the pro te c tio n o f c ultura l pro pe rty • Build o n stro ng re la tio nship with UNE SCO, e spe c ia lly Me mo ry o f the I CA Wo rld Pro g ra mme • Cultiva te c lo se r links with o the r na tio na l a nd re g io na l o rg a nisa tio ns • Build a llia nc e s with o the r pro fe ssio ns 20 (la wye rs, a udito rs) tha t use re c o rds

Impr oving Communic ations • E nha nc e ne w I CA we b site so tha t it b e c o me s a n info rma tio n hub – ple a se c he c k it o ut a t http:/ / ne w.ic a .o rg / • E xpla in wha t I CA is a nd do e s in a c le a r g uide – witho ut a c ro nyms! • I de ntify o ur ke y me ssa g e s a nd ma in I CA sta ke ho lde rs • Ask me mb e rs with c o mmunic a tio ns skills to a c t a s I CA Amb a ssa do rs – he re the re g io na l b ra nc he s c o uld pla y a ma jo r 21 ro le