ICA I CA Da vid L e itc h I CA Se c re ta ry Ge ne ra l I ACE - PowerPoint PPT Presentation

Inte r national Counc il on Ar c hive s ICA as an Advoc ate for R e c or ds and Ar c hive s Manage me nt ICA I CA Da vid L e itc h I CA Se c re ta ry Ge ne ra l I ACE Se mina r, Re pub lic o f K o re a , I June 2010 1 1

ICA: Advoc ac y • I ntro duc tio n to I CA • Curre nt Ac hie ve me nts • T he impa c t o f g lo b a liza tio n a nd o the r ma jo r c ha ng e s • Re fo rms in I CA g o ve rna nc e , stra te g ic pla nning , pro fe ssio na l pro g ra m, I CA me mb e rship se rvic e s • Advo c a c y: ke y me ssa g e s a nd inc re a se d me mb e rship 2

What is ICA? I CA is the inte rnatio nal bo dy that re pre se nts the c ause o f arc hive s and arc hivists o n the wo rld stage . I t is the glo bal vo ic e o f arc hive institutio ns I CA and pro fe ssio nals. . 3

ICA- Intr oduc tion • F o unde d a s a n inte rna tio na l NGO a t UNE SCO in 1948 • T o da y it ha s o ve r 1,400 me mb e rs, institutio ns a nd individua ls • I ts me mb e rs a re b a se d in o ve r 190 c o untrie s a nd te rrito rie s I CA • F unde d a lmo st e ntire ly b y me mb e rship due s • Wo rks in pa rtne rship with UNE SCO a nd ma ny o the r b o die s 4

ICA – Global Ne twor k • E d: le d b y e le c te d xe c utive Boar Pre side nt a nd Vic e -Pre side nts • 13 R anc he s spa nning the e gional Br g lo b e , inc luding E AST I CA • 13 Spe c ialist Se c tions b a se d o n a c o mmo n pro fe ssio na l inte re st I CA • Pr oje c t T e ams & Wor king Gr oups • Se c r iat: 6 sta ff b a se d in Pa ris e tar • An ar my of volunte e r s thr oughout the wor ld 5

ICA- Suc c e sse s • Pro vide d a fo rum fo r pro fe ssio na l disc ussio n a c ro ss po litic a l divide s • Pro duc e d ma ny impo rta nt pub lic a tio ns, o fte n with UNE SCO • Pla ys a le a ding ro le in the de ve lo pme nt o f sta nda rds I CA • Ha s stimula te d the de ve lo pme nt o f pro fe ssio na l tra ining • Org a nize s a nnua l c o nfe re nc e s a nd ma jo r Co ng re sse s e ve ry fo ur ye a rs 6

Pe r for manc e R e vie w-1 • Ma ny suc c e sse s b ut o ve ra ll impa c t o n pro fe ssio n a nd so c ie ty no t c le a r • Ne e d fo r b e tte r c o -o rdina tio n a nd use o f sc a rc e re so urc e s • So me na tio na l a rc hive s se e k a b e tte r ‘ re turn o n inve stme nt’ fo r the ir due s I CA • De ma nd fo r mo re ma te ria l in la ng ua g e s o the r tha n E ng lish o r F re nc h • Ne e d to do mo re fo r de ve lo ping c o untrie s a nd to b e le ss ‘ E uro c e ntric ’ 7

Pe r for manc e R e vie w-2 • Supply o f e xpe rt vo lunte e rs is drying up • L a ng ua g e b a rrie r is hig h fo r tho se do no t ha ve E ng lish o r F re nc h la ng ua g e • I CA ha s no t a ttra c te d muc h e xte rna l funding a nd re ma ins to o de pe nde nt o n me mb e rship due s I CA • Ne e d to de ve lo p vig o ro us ma rke ting a nd pro mo tio n , b a se d o n the po we rful I CA b ra nd 8

Globalisation and othe r Major Change s • Be tte r tra nspo rt a nd c o mmunic a tio ns: o ne g lo b a l ma rke t pla c e fo r info rma tio n • Ra pid g ro wth o f po pula tio n in ma ny pa rts o f the wo rld I CA • I nc re a sing sc a rc ity o f re so urc e s • Clima te c ha ng e me a ns tha t a rc hive s a re mo re vulne ra b le 9

Advanc e s in T e c hnology • Adve nt o f the inte rne t, dig ita l re c o rds, e -ma ils, te xt me ssa g e s • Ne e d to ma na g e da ta fo r lo ng pe rio ds o f time • Ne e d to a ppra ise ma te ria l in va st I CA a c c umula tio ns o f e le c tro nic da ta • Cha lle ng e o f pre se rving re c o rds o n me dia tha t ra pidly de te rio ra te 10

Politic al De ve lopme nts • Wo rld Ba nk a nd I MF ha ve a ma jo r impa c t o n de ve lo ping c o untrie s • I nc re a sing po we r o f re g io na l o rg a niza tio ns (E U, ASE AN, Me rc o sur) I CA • I n we ste rn c o untrie s ma ny a re jo ining c ivil so c ie ty o rg a niza tio ns • I n de ve lo ping c o untrie s the re is a n e mpha sis o n na tio n b uilding 11

Soc ial T r e nds • Pub lic a ppe tite fo r info rma tio n, fo r e xa mple fa mily histo ry so urc e s • De ma nd fo r swifte r, e a sie r a c c e ss to info rma tio n o nline • Arc hivists ha ve to re spo nd to I CA the se de ma nds o r risk b e ing ma rg ina lize d • Ne e d to b ridg e the ‘ dig ita l divide ’ within a nd b e twe e n so c ie tie s 12

ICA’s r e sponse • Mo re a c c o unta b ility: mo re e le c te d po sts a nd a sho rte r g o ve rna nc e c yc le • Cle a re r missio n, visio n a nd stra te g ic o b je c tive s • Pro fe ssio na l pro g ra mme re le va nt to to da y’ s a rc hive s pro fe ssio na l I CA • Be tte r inte rna l a nd e xte rna l c o mmunic a tio ns • Advo c a c y o f a rc hive s b a se d o n inc re a se d me mb e rship a nd e ffe c tive 13 pa rtne rships

ICA’s Ne w Vision I CA aspire s to c o nvinc e ke y de c isio n-make rs and the ge ne ral public that e ffe c tive arc hive s manage me nt is an e sse ntial pre c o nditio n fo r go o d I CA go ve rnanc e , the rule o f law, administrative transpare nc y, the pre se rvatio n o f mankind’s c o lle c tive me mo ry and ac c e ss to info rmatio n by c itize ns 14

Mission - 1 I CA pro mo te s the c e ntral ro le o f re c o rd- ke e ping and arc hive s in pro te c ting the rights o f individuals and state s, and in suppo rting de mo c rac y and go o d go ve rnanc e . I CA strive s to build a be tte r unde rstanding I CA ac ro ss so c ie tie s thro ugh fo ste ring inte rnatio nal c o o pe ratio n, while re spe c ting linguistic and c ultural dive rsity. 15

Mission-2 I CA pro vide s o ppo rtunitie s fo r pro fe ssio nal c o ntac t, fo r info rmatio n e xc hange s, and fo r re se arc h and e duc atio n. I t take s a le ade rship ro le in de ve lo ping I CA be st prac tic e s and standards. I t ac ts as an info rmatio n hub o n arc hive s fo rso c ie ty . 16

Str ate gic Obje c tive 1:T o R aise Awar e ne ss • Ma ke ke y de c isio n-ma ke rs a wa re tha t a rc hive s ma tte r fo r g o o d g o ve rna nc e a nd a c c o unta b ility • Unde rline the impo rta nc e o f a rc hive s a s a n info rma tio n a sse t • Pe rsua de the pub lic tha t if a rc hive s a re I CA no t pre se rve d, the re will b e a lo ss o f c o lle c tive me mo ry • E nc o ura g e the wide r pub lic to b e mo re a wa re o f a rc hive s a nd to use the m 17

Str ate gic Obje c tive 2: T o Har ne ss Ne w T e c hnology • Suppo rt e ffo rts to ma na g e e no rmo us q ua ntity o f e le c tro nic da ta • He lp a rc hivists to ha ve a n inc re a se d influe nc e o n a dministra tive pro c e sse s • Stimula te so lutio ns to the pro b le m o f dig ita l pre se rva tio n I CA • E xplo it o ppo rtunitie s to ma ke a rc hive s a va ila b le o n the I nte rne t to la rg e r a udie nc e s 18

Str ate gic Obje c tive 3: T o De ve lop Capac ity in the Pr ofe ssion • Pro duc e b e st pra c tic e s/ sta nda rds o n le g a l ma tte rs, re c o rds ma na g e me nt, a ppra isa l, pre se rva tio n, pub lic se rvic e s • Stimula te e duc a tio n a nd tra ining o ppo rtunitie s, e spe c ia lly in c o untrie s whe re the se a re fe w, thro ug h I CA wo rksho ps a nd o nline re so urc e s • De ve lo p a ra ng e o f pub lic a tio ns o nline a nd in ha rd c o py 19

Str ate gic Obje c tive 4 : T o str e ngthe n the ne twor k • Co nstruc t a ne w pro g ra mme tha t b a se d o n pro fe ssio na l so lida rity • E nsure tha t de ve lo ping c o untrie s a re no t o ve rlo o ke d • Org a nize c o nfe re nc e s tha t fo c us o n c utting e dg e de ve lo pme nts I CA • I mpro ve dire c t c o mmunic a tio ns b e twe e n I CA b o die s • I mpro ve se rvic e s to me mb e rs in o rde r to inc re a se re c ruitme nt 20

Str ate gic Obje c tive 5: T o impr ove ICA’s pe r for manc e • T o e nsure tha t I CA’ s de c isio n-ma king pro c e sse s a re tra nspa re nt • T o intro duc e a b usine ss pla nning fra me wo rk • T o ha ve a re g ula r wo rk pro g ra mme o f vig o ro us a udit a c tivity I CA • T o use we b se rvic e s a nd o the r te c hno lo g ie s fo r e ffic ie nc y g a ins • T o pra c tic e wha t we pre a c h! 21

Str ate gic Obje c tive 6: Building Par tne r ships • Mo re jo int initia tive with o the r NGOs, inc luding I F L A, I COM, a nd I COMOS • E xa mple o f the Blue Shie ld fo r the pro te c tio n o f c ultura l pro pe rty • Clo se r links with na tio na l de ve lo pme nt a g e nc ie s a nd re g io na l o rg a nisa tio ns I CA • Build o n stro ng re la tio nship with UNE SCO a nd c ultiva te o the r UN b o die s • Mo re c o -o pe ra tio n with o the r pro fe ssio ns (a udito rs, la wye rs) tha t use 22 re c o rds