HR Committee Dashboard Discussion HR Committee – Board of Trustees Meeting January 8 th 2020 Tony Redmond – CHRO
HR Dashboard Description Previous Qtr/FY Current Qtr/FY Benchmark Target Strategic Details Q1 FY20 Q2 FY20 / Source goal Alignment (July 1 to Sept 30 2019) (Oct 1 to Dec 31 2019) Time to fill impacted by 10 specific positions: AHD Certified Nursing Assistant - 357 days to fill AHD Registered Nurse - Park Days it takes to fill a Bridge - 231 days to fill Clinical Nurse Il position after an Workforce (five positions): 271, 356, 367, 232 and 49.46 days 58.53 days 51 days 51 days opening has been Sustainability 220 days to fill Clinical Nurse Iv (two posted positions): 219 and 234 days to fill Psychiatrist II Board Certified: 434 days to fill Excluding these positions, Time to Fill would be 48.19 days. Days from offer Q2 - 261 new hires to onboard Workforce accepted to first day 21.56 days 31.66 days 19 days Q1 - 299 new hires to onboard (including Sustainability at work 50 new residents) Created partnerships with local 2,557 of 4,573 (56%) 1,965 of 3,574 (55%) community organizations. Formed Percent of external ______________________ _____________________ partnership with the EDD. applicants, new hires, and current Workforce 134 of 226 (59%) 101 of 161 (62%) Working with niche job posting sites to employees that Sustainability ______________________ _____________________ increase employment of local community reside in Alameda residents at AHS. County 3,190 of 4962 (64%) 3,146 of 4,894 (64%)
HR Dashboard Description Previous Qtr/FY Current Qtr/FY Benchmark / Target Strategic Details Q1 FY20 Q2 FY20 Source goal Alignment (July 1 to Sept 30 2019) (Oct 1 to Dec 31 2019) Days employees are Total productive hours dropped from unable to work due 2,002,558 in the 4th quarter to to a work related 1,657,482 in the 1st. This is the 1.83 avg 1.83 avg Workforce injury primary factor in the increase in 3.19 avg days per fte TBD days per days per fte Sustainability average loss days from 2.56 to 3.19. fte Number of Workers Injury and Illness Prevention Plan Compensation approved by BOT 1/24/19; On-going Injuries preventative ergonomics program - 385 evaluations completed in 2018. Focus Workforce on reduction of Safe Patient Handling 65 66 50 50 Sustainability injuries.
HR Dashboard Dashboard Item Description Previous Qtr/FY Current Qtr/FY Benchmark Target Strategic Details Q1 FY20 Q2 FY20 / Source goal Alignment (July 1 to Sept 30 2019) (Oct 1 to Dec 31 2019) Annual Turnover - Reviewing data on top System voluntary term reasons (from Annualized - 15.53% Annualized - 15.01% exit interview data) Quarterly - 3.88% Quarterly - 3.75% Overall - term count = 188 term count = 181 Annualized/Qtrly Launched 30, 60, 90 day ______________________ _____________________ reminder process in Passport Number of _____________________ to Performance for separations Annualized - 27.80% Annualized - 29.08% Workforce Leadership to continue to divided by 16.70% 11.09% Quarterly - 6.95% Quarterly - 7.27% First Year - Sustainability "onboard" new employees Number of term count = 44 term count = 49 Annualized/Qtrly within their departments Employees ______________________ _____________________ _____________________ Top Term Reasons: Annualized - 25.43% Annualized - 28.96% Second Year - Resignation (84); Resignation Quarterly - 6.36% Quarterly - 7.24% Annualized/Qtrly – Non Compliance (19) term count = 37 term count = 26 Retirement (16) Annual Turnover - Reviewing data on top Nursing voluntary term reasons (from Annualized - 23.77% Annualized - 15.17% exit interview data) Financial benefit Quarterly - 5.94% Quarterly - 3.79% Overall - - save cost of term count = 88 term count = 56 Annualized/Qtrly Launched 30, 60, 90 day Number of hiring, ______________________ _____________________ _____________________ reminder process in Passport Nursing onboarding new to Performance for separations Annualized - 51.69% Annualized - 32.16% employees / First Year - Leadership to continue to 14.70% divided by Quarterly - 12.92% Quarterly - 8.04% 11.09% Workforce - Annualized/Qtrly "onboard" new employees Number of term count = 23 term count = 16 maintaining _____________________ within their departments Nursing ______________________ _____________________ quality of care Employees through Second Year - Top Term Reasons: Annualized - 54.96% Annualized - 35.16% consitent Annualized/Qtrly Resignation (84); Quarterly - 13.74% Quarterly - 8.79% workforce Resignation-Non Compliance term count = 18 term count = 8 (19) Retirement (16)
Exit Interview Data – Top Reasons for Leaving VOLUNTARY TERMS VOLUNTARY TERMS VOLUNTARY TERMS REASON FOR LEAVING FY 2018 REASON FOR LEAVING FY 2019 REASON FOR LEAVING FY 2020 YTD Time - Shift/Schedule 30 Retirement - Retirement 39 Retirement - Retirement 8 Retirement - Retirement 24 Time - Shift/Schedule 22 Career - Different Type of Work 4 Relocation - Employee Inititated 23 Relocation - Employee Inititated 17 Time - Shift/Schedule 4 Time - Commute 14 Career - Different Type of Work 15 Management - Other 3 Career - Developmental/Growth Opportunity 11 Total Rewards - Base Pay 12 Total Rewards - Base Pay 3 Other Reasons 123 Other Reasons 311 Other Reasons 14 No Response 236 No Response 300 No Response 98 Total 461 Total 519 Total 134 INVOLUNTARY TERMS INVOLUNTARY TERMS INVOLUNTARY TERMS REASON FOR LEAVING FY 2018 REASON FOR LEAVING FY 2019 REASON FOR LEAVING FY 2020 YTD Involuntary - Fired 13 Involuntary - Laid Off/Job Elimination 14 Involuntary - Laid Off/Job Elimination 4 Involuntary - Unsatisfactory Performance 5 Involuntary - Fired 10 Involuntary - Fired 2 Involuntary - Laid Off/Job Involuntary - Unsatisfactory Involuntary - Violation of Company Elimination 4 Performance 6 Policy 2 Involuntary - Other 4 Involuntary - Other 5 Involuntary - Other 2 Management - Unprofessional Involuntary - Violation of Company Behavior 3 Policy 3 Other Reasons 7 Other Reasons 12 No Response 51 No Response 91 No Response 43 Total 91 Total 143 Total 53
Top Voluntary Reasons for Leaving – FY 2019 By Gender and Ethnicity FY 2019 - Female FY 2019 - Male Total Rewards - Base Pay Total Rewards - Base Pay Time - Shift/Schedule Time - Shift/Schedule Retirement - Retirement Retirement - Retirement Relocation - Employee Inititated Relocation - Employee Inititated Career - Different Type of Work Career - Different Type of Work 0 5 10 0 10 20 30 40 Male Asian Male Black or African American Female Asian Female Black or African American Female Hispanic or Latino Female Two or More Races Male Hispanic or Latino Male White Female Unspecificed Female White
Top Involuntary Reasons for Leaving – FY 2019 By Gender and Ethnicity Fy 2019 Female FY 2019 Male Involuntary - Violation of Involuntary - Violation of Company Policy Company Policy Involuntary - Unsatisfactory Involuntary - Unsatisfactory Performance Performance Involuntary - Other Involuntary - Other Involuntary - Laid Off/Job Involuntary - Laid Off/Job Elimination Elimination Involuntary - Fired Involuntary - Fired 0 5 10 0 2 4 6 8 Female Asian Female Black or African American Male Asian Male Black or African American Female Hispanic or Latino Female Two or More Races Male Two or More Races Male White Female White
Top Voluntary Reasons for Leaving – FY 2018 By Gender and Ethnicity FY 2018 Females FY 2018 Males Time - Shift/Schedule Time - Shift/Schedule Time - Commute Time - Commute Retirement - Retirement Retirement - Retirement Relocation - Employee Inititated Relocation - Employee Inititated Career - Developmental/Growth Career - Developmental/Growth Opportunity Opportunity 0 10 20 30 0 5 10 15 Male Asian Male Black or African American Female Asian Female Black or African American Male Hispanic or Latino Male Two or More Races Female Hispanic or Latino Female Two or More Races Male White Female White
Top Involuntary Reasons for Leaving – FY 2018 By Gender and Ethnicity FY 2018 Female FY 2018 Male Management - Unprofessional Management - Behavior Unprofessional Behavior Involuntary - Unsatisfactory Involuntary - Unsatisfactory Performance Performance Involuntary - Other Involuntary - Other Involuntary - Laid Off/Job Involuntary - Laid Off/Job Elimination Elimination Involuntary - Fired Involuntary - Fired 0 5 10 0 2 4 6 Female Asian Female Black or African American Male Asian Male Black or African American Male Hispanic or Latino Male Hawaiian or Pacific Islander Female Hispanic or Latino Female Two or More Races Male Two or More Races Male White Female White
Top Voluntary Reasons for Leaving – FY 2017 By Gender and Ethnicity FY 2017 Female FY 2017 Male Time - Shift/Schedule Time - Shift/Schedule Time - Commute Time - Commute Retirement - Retirement Retirement - Retirement Relocation - Employee Relocation - Employee Inititated Inititated Career - Developmental/Growth Career - Opportunity Developmental/Growth Opportunity 0 5 10 15 20 0 2 4 6 8 Female Asian Female Black or African American Male Asian Male Black or African American Male Hispanic or Latino Male Two or More Races Female Hispanic or Latino Female Hawaiian or Pacific Islander Male White Female Two or More Races Female White
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