Governance Body Meeting Thursday, January 12, 2017 12:00 PM – 1:00 PM EDT Audio: 1-866-516-9291 FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Governance Principles Transparency: Stakeholders will have Utility: The Governance Body will visibility into the Governance Body’s prioritize use of existing information work and opportunities to provide input. technology standards and infrastructure as it pursues shared and realistic goals Respect for Process: Governance Body that benefit all parties. members will adhere to an agreed upon decision-making process. Members will Representativeness: Governance Body observe delineated and agreed upon members will represent their broader roles and responsibilities. field and be responsive to the goals of the Digital Bridge partnership. Outreach: The Governance Body can solicit opinions and presentations from Trust: Governance Body members will stakeholders to inform its decision honor commitments made to the Digital making. Bridge effort. FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Time Agenda Item 12:00 PM Call to Order – John Lumpkin, Chair & Trish Miller Agenda 12:03 PM Agenda Review and Approval – John Lumpkin, Chairman 12:20 PM Proposed Charter Amendment – Procedure for retaining full Purpose 1. Describe progress on Digital Bridge phase 2; representation in governance 2. Describe progress and upcoming workgroup 1. Presentation of procedural amendment – Charlie Ishikawa milestones 3. Review and approve a proposed procedure for 2. Discussion and approval – John Lumpkin maintaining a full Governance Body 12:30 PM Advancing bidirectional eCR data flow by Digital Bridge in 2017 (15 - 4. Discuss the need to advance bidirectional eCR data flow by Digital Bridge in 2017;; and 20 min) 5. Set expectations for the in-person meeting on 1. Importance of eCR report backs from public health – Scott January 18 – 19, 2017. Becker, APHL Materials and Preparation 2. Issue in approved ACK requirement and proposed solution – • Governance Body Decision Making Procedure For discussion: • James Doyle, EPIC • Digital Bridge Letter to Dr. Lumpkin from APHL, 3. Discussion and decision – John Lumpkin ASTHO, CSTE and NACCHO • Issue brief: Technical requirements for an eCR 12:50 PM In-person meeting agenda preview and preparations (10 min) acknowledgement message (ACK) 1. Presentation of agenda and preparation work – Charlie Ishikawa For approval: • • Proposed Charter amendment – Retaining full 2. Discussion – John Lumpkin representation in Governance Body (pending) Remaining Next Steps – Charlie Ishikawa For information: • • Governance Body In-Person Meeting – Final 1:00 PM Adjournment – John Lumpkin meeting agenda (pending) FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Phase 2 Project Status FOR MEETING DISCUSSION USE ONLY – 1/12/2017
eCR Project Timeline 2018 2016 Q3 2016 Q4 2017 Q1 2017 Q2 2017 Q3 2017 Q4 and beyond Evolve, Extend Information Governance Coordinate Workgroups (WGs) and Engage Stakeholders Exchange Capabilities Charter Communications Plan Identify New Use Cases Refine Charter Develop Project Plan Requirements WG Ongoing Curation of Functional Requirements Functional Requirements Bus. Process Matrix Task Flow Diagram & Requirements Statements Refined Technical Arch WG Provide Technical Guidance and Monitor eCR Implementations Document Narrative Description & Trigger Sequence Diagram Lessons Technical Arch Diagram Learned Sustainability WG Articulate Business Case for eCR Site Application/Criteria Defined Preliminary Sustainability Plan Measure Success Sustainability Plan Legal and Regulatory WG Articulate Business Case for eCR Recommendations Model BAAs, DUAs Assessment of eCR Implementation Ongoing Submission eCR Implementations of ECRs REV 12/7/16 Sites Selected Declare MU eCR Readiness Onboard eCRs MU eCR Deadline FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Communications Update • HIMSS17 Session: “Enhancing Information Exchange through a Digital Bridge” Tues, Feb. 21, 2:30-3:30 • Other conference abstracts submitted and new press (detail in upcoming email update) • Site applications due this Friday • High interest and intent from potential sites to apply by this Friday, however no applications have been received yet . Some potential sites have requested an extension. • May open a second application round, with the application deadline in mid-February. FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Digital Bridge Workgroup Updates Technical Architecture | Legal & Regulatory | Sustainability FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Technical Architecture Workgroup Workgroup Charge Update The Technical Architecture Workgroup is charged with Activity Dates defining technical requirements for electronic case reporting (eCR). Additional Requirements Reconciliation 12/5 – 1/11 Deliverables Products that describe…. 1. Technical architecture for delivering electronic case reports eICR Required Data Elements Discussion 12/19 – 1/4 2. Recommendations for how to implement the technical architecture at each implementation site 3. Assumptions for any technical requirements, Submit Reconciled Functional Requirements for including the use of any specific technical 1/18 Governance Approval standards, specific tools/shared services and their availability for use in implementation sites. FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Legal and Regulatory Workgroup Workgroup Charge Update Advise a legal SME as he authors a formative assessment of the legal and Activity Dates regulatory issues governing eCR implementation nationwide, and model agreements for Digital Bridge Phase 3 eCR implementation work. Recommendation of assessment, and presentation and discussion of summary Deliverables 12/20 By January 31, 2017, recommend to Digital Bridge Governance… assessment of implementation plan • A formative assessment of eCR technique authored by the Legal SME Recommendation of summary assessment of A summative assessment of eCR implementation plans in up to 5 • implementation plan, and presentation and 1/13 public health jurisdictions (i.e., state or local government) including 1) identification of jurisdiction-specific legal and regulatory issues discussion of draft agreements including liability risks for public health case report senders and receivers and 2) recommendations for liability risk mitigation. Present completed Legal and Regulatory Draft business associate agreements, data trading partner • deliverables to Governance Body for review 1/18 agreements, or memoranda of understanding that can be used as and approval models by those seeking to implement eCR technique. Scope and support for Legal and Regulatory Workgroup during project • Recommendation of agreements, and Phase 3, and beyond discussion of future charge for legal and 1/31 regulatory eCR work FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Sustainability Workgroup Workgroup Charge Update Define a sustainability plan for eCR that articulates a business model for infrastructure support as described by the Digital Bridge Activity Dates Requirements and Technical Architecture Workgroups. Deliverables Sustainability WG Meetings 12/15- 1/10 1. Recommendations on site selection criteria for the eCR implementation phase of Digital Bridge and accompanying application process description 2. Preliminary sustainability plan for delivering electronic case reports using Digital Bridge technical infrastructure and shared Sustainability WG In-Person Meeting 1/9 services. 3. Assumptions and issues for any sustainability requirements, including the use of any specific technical standards, specific Share key components of eCR Sustainability with tools/shared services, project management and system 1/18 maintenance functions and their availability for use in Governance Board implementation sites, and underlying funding/business model to support any of them. FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Proposed Charter Amendment Procedure for retaining full representation in governance FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Proposal: Charter Amendment Issue Proposal Absence of procedure for filling Add a Charter procedure to clarify responsibilities and representative vacancies. expectations. Procedure has two parts: 1. Filling an Organization’s vacancy Considerations a. Process: Organization notifies PMO of vacancy and replacement 1. Principles – Process and b. Time: Due within 2-weeks of a vacancy Representativeness c. Decider: Organization 2. Governance Structure – Three 2. Filling a Governance Body Organization vacancy. fields, five Organizations a. Process: PMO and Governance Body develop list of 3. Quality – Complete candidate organizations perspective and balance are b. Time: Complete within 3-weeks of vacancy key for sound decisions on c. Decider options: Digital Bridge a. Governance Body b. Governance Body Chairperson c. Project Office FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Advancing bidirectional eCR data flow by Digital Bridge in 2017 FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Advancing bidirectional eCR data flow by Digital Bridge FOR MEETING DISCUSSION USE ONLY – 1/12/2017
Recommend
More recommend
