Governance Body Meeting Thursday, November 10t h , 2016 12:00 PM – 1:00 PM EDT 1-866-774-4804; Passcode: 988-724-4096 FOR MEETING DISCUSSION USE ON 11/10/2016
Governance Principles Transparency: Stakeholders will have Utility: The Governance Body will visibility into the Governance Body’s prioritize use of existing information work and opportunities to provide input. technology standards and infrastructure as it pursues shared and realistic goals Respect for Process: Governance Body that benefit all parties. members will adhere to an agreed upon decision-making process. Members will Representativeness: Governance Body observe delineated and agreed upon members will represent their broader roles and responsibilities. field and be responsive to the goals of the Digital Bridge partnership. Outreach: The Governance Body can solicit opinions and presentations from Trust: Governance Body members will stakeholders to inform its decision honor commitments made to the Digital making. Bridge effort. FOR MEETING DISCUSSION USE ON 11/10/2016
Agenda Time Agenda Item 12:00 PM Call to Order – John Lumpkin, Chair & Trish Miller Purpose 12:05 PM Agenda Review and Approval – John Lumpkin, Chairman 1. Describe progress on Digital Bridge phase 2 12:10 PM Phase 2 Progress (10 min) 2. Review and approve the eCR Functional 1. Governance lead introduction – Jim Jellison Requirements 2. Project Timeline – Jim Jellison 3. Discuss and move to approval Charges for 3. Communications – Jessica Cook the Sustainability Workgroup and Legal and Regulatory Workgroup . 12:20 PM Workgroup Chair Reports (15 – 20 min) 1. Requirements Workgroup – Shandy Dearth Materials and Preparation 2. Technical Architecture Workgroup – Benson Chang Governance Body Decision Making • 12:40 PM Discussion of Workgroup Charges for Sustainability and Procedure Legal (15 – 20 min) For Governance Body approval: • A. Requirements Workgroup products: Remaining Next Steps – Charlie Ishikawa 1. eCR Functional Requirements B. Workgroup Charges 1. Sustainability Workgroup 1:00 PM Adjournment – John Lumpkin 2. Legal and Regulatory Workgroup FOR MEETING DISCUSSION USE ON 11/10/2016
Phase 2 Project Status FOR MEETING DISCUSSION USE ON 11/10/2016
eCR Project Timeline – Proposed FOR MEETING DISCUSSION USE ON 11/10/2016
Communications Update • Recent Digital Bridge press • Planning for 2017 conferences and events has begun • Redesigned www.digitalbridge.us coming this month • Contact Jessica Cook (jcook@phii.org) if you have specific needs for an event or meeting
Workgroup Approvals and Updates Requirements | Technical Architecture FOR MEETING DISCUSSION USE ON 11/10/2016
eCR Requirements Workgroup Recommendation Requirements nearly complete… • The governance body approve the requirements for advancements to Technical Architecture Workgroup (TAW), provided that outstanding issues are settled before the TAW in- person meeting on December 1 st • Completed requirements artifacts will be presented to Governance in December/January for final approval FOR MEETING DISCUSSION USE ON 11/10/2016
Technical Architecture Workgroup Update Activity Dates Workgroup Kickoff Meeting 10/24 Requirements Workgroup Wrap Up Meetings 10/25-11/7 Requirements Artifacts Interim Approved by Governance Body 11/10 Full Workgroup Working Meetings Occurring 10/31-11/21 In Person Workgroup Meeting 11/30-12/1 Submit Draft Workgroup Artifacts for Governance Approval 12/8 FOR MEETING DISCUSSION USE ON 11/10/2016
Workgroup Charge Discussion Sustainability Workgroup | Legal and Regulatory Workgroup FOR MEETING DISCUSSION USE ON 11/10/2016
Organization Role Name Sustainability Workgroup CDC Primary Charles Shepard Purpose and Objectives CDC Alternate Jason Thomas Define a sustainability plan for electronic case reporting (eCR) that articulates a business model for supporting the CDC Observer Laura Conn envisioned Digital Bridge eCR infrastructure. Inputs will be products developed by Requirements and Technical Partners Healthcare Consent and pass on appointments Architecture Workgroups. Deliverables will inform the Governance Body, and the Legal and Regulatory Workgroup ASTHO Primary (temp) John Thomas Lane effort. Tasks and deliverables described in this charge are intended to be completed by January 31, 2017. Key Tasks (plus review approved products) 3. Review recent and relevant eCR economic research and pilot project findings to inform sustainability planning and deliverables development 4. Develop a preliminary sustainability plan for maintaining and supporting the Digital Bridge so that the collaboration can create true bi-directionality between Public Health and Health Care, and present for review and approval to the Digital Bridge Governance Body. 5. Develop recommended site selection criteria for the implementation phase of Digital Bridge and accompanying application process description for review and approval by the Digital Bridge Governance Body Draft roster on November 10, 2016, 1130 AM EDT FOR MEETING DISCUSSION USE ON 11/10/2016
Organization Role Name Legal and Regulatory Workgroup APHL Primary Troy Willitt, JD Purpose and Objectives APHL Alternate Patina Zarcone, MPH Advise a public health law subject matter expert (Legal SME) as s/he authors a formative assessment of the legal CDC Primary Tara Ramanathan and regulatory issues governing electronic case reporting CDC Alternate Jason Thomas, JD, MPH (eCR) implementation nationwide, and model agreements for Digital Bridge Phase 3 eCR implementation work. CDC Observer Laura Conn, MPH Key Tasks Partners Health Care Consent and pass on appointment 1. Advise Legal SME in legal and regulatory assessment of eCR ASTHO Primary Denise Chrysler, JD 2. Read and understand eCR implementation defining ASTHO Alternate (temp) Andy Baker White products developed and approved by Digital Bridge 3. Read and provide constructive comments on Legal SME’s formative written assessment of eCR technique and identification of legal and regulatory issues 4. Read and provide constructive comments on Legal SME’s draft business associate agreements, data trading partner agreements, or memoranda of understanding for Digital Bridge eCR implementation. 5. Recommend the Legal SME’s products (i.e., report and agreements) for review and approval by the Digital Bridge Governance Body by 1/31/2017. Draft roster on November 10, 2016, 1130 AM EDT FOR MEETING DISCUSSION USE ON 11/10/2016
Next Steps DBGB Meetings November 10 th – Legal and Sustainability • Charges December 8 th – TA Workgroup Products • January 18 th – In-person Meeting • FOR MEETING DISCUSSION USE ON 11/10/2016
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