North Texas Library Assessment Meeting Host: Zoltan Szentkiralyi, SMU March 20, 2015 Introduction to IPEDS for Academic Libraries The Integrated Postsecondary Education Data System Presenter: Brenda Robertson, Head Librarian UNT Dallas Library
National Center for Education Statistics (NCES) Federal Entity Fulfills Congressional Mandate to: o Collect o Analyze o Collate and o Report Statistics on the condition of American Education
I P E D S The National Center for Education Statistics (NCES) Integrated Postsecondary Education Data System
IPEDS – DATA 1. Total salaries and wages from the library budget – • Report salaries and wages before deductions for all full- time and part-time library staff. • Include student assistant wage and Federal Work-Study students' wage if they were included as part of the library budget. 2. Total fringe benefits paid out of the library budget – Lesson Learned: • The benefits for full time Library staff are not paid out of the Library’s budget, but from the State appropriations for faculty/staff benefits.
IPEDS – DATA Do You Know where to find this information? Total expenditures for: 3. One – time purchases of books, serial backfiles, and other materials. 4. Ongoing subscriptions, serials in all formats. (Periodicals, newspapers, annuals, memoirs, and paid subscriptions for electronic journals, indexes/abstracts available via Internet, CD-ROM and annual fees.) Lesson Learned: • Circulation statistics are key!
IPEDS – DATA Do You Know where to find this information? Total expenditures for: 5. Cost of preservation services. • Maintenance of library and archival materials. (Rebinding, Deacidification, restoration, lamination, and digitization. 6. Operation and maintenance fees. (Everything else) 7. InterLibrary Loan services • Provided to other libraries. • Received from other libraries Lesson Learned: • Circulation statistics are key!
IPEDS – DATA Do You Know where to find this information? How many do you have? 7. Physical Books? 8. Digital / Electronic Books? [Not packaged] 9. Media? (Audio books, DVD, VHS) 10. Media/Digital / Electronic? (Downloadable devices) 11. Total Circulation: • Physical Collection • Digital / Electronic Collection Lesson Learned: • Digital circulation statistics include number of users.
Start Early There are no “do overs” or “late updates” after the deadline. The Data System is closed after the deadline.. Who are your helpers? UNT Dallas Helpers: UNT Dallas Department of Institutional Effectiveness UNT Dallas Office of Finance & Administration UNT Director of Research and Assessment UNT Collection Assessment Librarian UNT Assistant Dean for Collection Management UNT Collection Development Liaison Librarian
The Results National Center for Education Statistics NCES http://nces.ed.gov / Search for Schools & Colleges
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