City o f Sa n Anto nio , T e xa s F Y 2014 Pro po se d Budg e t Wo rk Se ssio n Sa n Anto nio Pub lic L ib ra ry Pre se nte d b y Ra miro S. Sa la za r, L ib ra ry Dire c to r Aug ust 20, 2013
Ag e nda • Department Overview • FY 2013 Accomplishments • Performance Measures • FY 2014 Initiatives • FY 2014 Proposed Budget • Vision and Future 2 2 2
F Y 2014 Pro po se d Budg e t De pa rtme nt Ove rvie w City o f Sa n Anto nio , T e xa s
De pa rtme nt Ove rvie w Mission Statement The San Antonio Public Library changes lives through the transformative power of information, imagination and ideas. Library Administration Operations Branch Central Library and Libraries Maintenance 4 4 4
De pa rtme nt Ove rvie w San Antonio Public Library serves San Antonio and Bexar County residents • 26 locations • Library’s website www.mysapl.org 5 5 5
De pa rtme nt Ove rvie w Strategically driven • Library ’ s Strategic Plan • Focus Areas – Support educational and learning opportunities – Support workforce and economic development – Foster community connections – Organizational Health – Increase public awareness of library services • Aligned with SA 2020 6 6 6
F Y 2014 Pro po se d Budg e t F Y 2013 Ac c o mplishme nts City o f Sa n Anto nio , T e xa s
F Y 2013 Ac c o mplishme nts FY 2013 Usage Increases Digital items added -up 29% Digital circulation up 37% eBook items added- up 42% eBook circulation up 50% Children, teens, and adult program attendance up 12% Children and teen registration for Mayor’s Summer Reading Club up 15% Online Homework Assistance up 60% 8 8 8
F Y 2013 Ac c o mplishme nts Services to Children • Early childhood literacy efforts • School readiness as an outcome • STEM programming • Mayor’s Summer Reading Club • Young Pegasus Poetry Competition • Outreach to targeted populations 9 9 9
F Y 2013 Ac c o mplishme nts Services to Teens • iPad programming for teens system-wide • Inspire U partner • Teen spaces • Teen “Programs-in-a-box” • Selected for 2013 News Know-How media literacy program 10 10 10
F Y 2013 Ac c o mplishme nts Service to Adults • Launched Adult Summer Reading Program • Learn & Remember: Holocaust Remembrance • African American History Month • Hispanic Heritage Month • Pride Month • Women ’ s History Month • Enhanced Jobs and Small Business Services 11 11 11
F Y 2013 Ac c o mplishme nts Other Initiatives • Express Collections • VITA Sites • Voting Sites • Pre-K 4 SA Pre-enrollment Sites • Pre-K 4 SA Transportation Depots • Emergency Disaster Loan Program Site • Cooling Centers 12 12 12
F Y 2013 Ac c o mplishme nts Summer 2013 Vital Records • July and August Pilot Program • Cortez, Great Northwest, Mission and Thousand Oaks • Birth Certificates – 486 issued from July 1 to Aug 19 • Immunization Records – 578 issued from July 1 to Aug 19 • Marketing – Television, Radio and Print, Social Media 13 13 13
F Y 2013 Ac c o mplishme nts Technology Enhancements • Began Digitizing Texana collections • Tablets for Programming and Circulation • Additional laptops at Mission Branch Library • Federal Stimulus Technology Grant ($1.2 M) 14 14 14
F Y 2013 Ac c o mplishme nts Connect at Central • Final phase of a 3-year stimulus grant • Increased broadband • 164 desktops, laptops, tablets • Training space 15 15 15
F Y 2013 Ac c o mplishme nts $1.4 M Improvements to Library Branch Facilities Extreme Library Makeovers: • Forest Hills • Brook Hollow • Johnston • Thousand Oaks • Guerra 16 16 16
F Y 2013 Ac c o mplishme nts Forest Hills – Exterior sign, carpet, furniture, paint and restroom renovations Before Before After 17 17 17
F Y 2013 Ac c o mplishme nts Brook Hollow - Exterior sign, sliding entry doors, carpet, furniture, paint and restroom renovation Before After 18 18 18
F Y 2013 Ac c o mplishme nts Thousand Oaks- Roof, carpet, entry sliding doors, furniture, paint and restroom renovations Before After 19 19 19
Ca pita l I nve stme nts in L ib ra rie s Invested a total of $54 M in Library Facilities since 2007 • $35.5 M in Capital funding for renovations and new libraries • $18.4 M 2012 Bond – D2 new branch library – D9 new branch library – D6 library outlet – $4 M for Central Library Improvements 20 20 20
F Y 2014 Pro po se d Budg e t Pe rfo rma nc e Me a sure s City o f Sa n Anto nio , T e xa s
Pe rfo rma nc e Me a sure s Annual Visits to the Library Annual Library Circulation 6,000,000 8,000,000 7,450,000 7,405,013 7,355,475 5,513,932 5,344,016 5,350,000 7,000,000 5,000,000 6,000,000 4,000,000 5,000,000 4,000,000 3,000,000 3,000,000 2,000,000 2,000,000 1,000,000 1,000,000 - 0 FY2012 Actuals FY 2013 Target FY 2013 Estimates FY2012 Actuals FY 2013 Target FY 2013 Estimates • 5.51 million visits are expected • 7.41 million items will be checked out or in FY 2013, that’s 170,000 more downloaded in FY 2013, approximately than FY 2012 50,000 more than FY 2012 22 22 22
Pe rfo rma nc e Me a sure s Number of Public Customer Satisfaction Rate Computer Sessions 1,600,000 100% 1,410,354 1,411,000 1,431,736 90% 1,400,000 94% 95% 95% 80% 1,200,000 70% 1,000,000 60% 800,000 50% 40% 600,000 30% 400,000 20% 200,000 10% 0 0% FY2012 Actuals FY 2013 Target FY 2013 Estimates FY2012 Actuals FY 2013 Target FY 2013 Estimates • 1.43 million computer sessions • Continues to provide excellent providing Internet access; customer service to San Antonio approximately 20,000 more than FY 2012 residents 23 23 23
F Y 2014 Pro po se d Budg e t F Y 2014 I nitia tive s City o f Sa n Anto nio , T e xa s
F Y 2014 I nitia tive s • Expand Express Collection Systemwide • Open Library Portal at the Briscoe • Central Library improvements • Enhance children ’ s and teen ’ s areas at Mission Library • Extreme Library Makeovers • Mobile App • Online Payments • Expanded digital content 25 25 25
F Y 2014 I nitia tive s Vital Records Services at San Antonio Public Libraries • Pilot Program Thousand initiative in FY 2013 Oaks Library during July and Great Northwest August Library • 4 Branch Locations • Program will be available all year at 4 Cortez Branch Locations in Mission Library FY 2014 Library 26 26 26
F Y 2014 Pro po se d Budg e t City o f Sa n Anto nio , T e xa s
Budg e t Histo ry Budget ($ in millions) $35.0 $32.7 $33.0 $33.4 $32.8 $30.0 $29.5 $29.1 $28.5 $25.0 $25.0 $23.1 $20.0 $15.0 $10.0 $5.0 $- FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY2014 Proposed The Library’s budget has increased by 34% from FY 2007 to FY 2013 28 28 28
Po sitio n Histo ry 600 570 565 540 540 533 530 500 522 489 489 400 300 200 100 0 FY 2006 FY 2007 FY 2008 FY2009 FY2010 FY2011 FY2012 FY 2013 FY2014 Proposed In FY 2010, 76 Positions eliminated •38 Positions eliminated as a result of contracting out custodial services •38 Net decrease in positions due to Realignment of branch hours 29 29 29
F Y 2014 Budg e t Summa ry Budget ($ in millions) Public Library FY 2013 FY 2014 Change % Change General Fund Revised Budget Proposed Budget Total Budget $33.3 $32.8 $(0.5) -2% Total Personnel 522 489 (33) 30 30 30
F Y 2014 Re duc tio ns $1.3 Million in Proposed Reductions • Partnership with San Antonio Library Foundation to keep Texana Collection open would save $145,000 • $45,260 Eliminate 1 Library Circulation Attendant – Pilot Self Service Payment at 10 Branch Locations 31 31 31
F Y 2014 Re duc tio ns • Reduce Branch Hours 1 day a week – Realign Weekly Branch Service hours to minimize impact – Eliminates 28 positions – Savings of $834,930 • Eliminates Bookmobile Program – Service focused on areas remote from library branches – Eliminates 4 positions – Savings of $294,765 32 32 32
F Y 2014 I mpro ve me nt • Staffing for Library Portal at the Briscoe $95,308 – Opens October, 2013 – San Antonio history – Portal to City Clerk’s archive records – 2 Library Assistant Positions – Operate location and guide visitors 33 33 33
F Y 2014 Re ve nue E nha nc e me nts $20,000 in additional revenue • Increase fee to out of service area users • Rental fees for Library spaces • Cost Recovery fee for Inter- Library Loans program – $2.75 per item 34 34 34
Pro po se d F Y 2014 De fe rre d Ma inte na nc e Project Scope Library Amount Extreme Update exterior signage, Carver Library Carpet installation, Cortez $ 902,000 Makeovers Restrooms renovations, Tobin at painting Oakwell Guerra Facility Interior and exterior Landa Assessment improvements Maverick 440,000 Study Work Johnston Westfall Parking Lot Resurfacing and expansion Johnston 550,000 Expansion of parking lot Total $ 1,892,000 35 35 35
F Y 2014 Pro po se d Budg e t Visio n a nd F uture City o f Sa n Anto nio , T e xa s
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