F unding Mo nta na s Hig hwa y I nfra struc ture Pe rfo rma nc - PowerPoint PPT Presentation

F unding Mo nta na ’ s Hig hwa y I nfra struc ture Pe rfo rma nc e Audit: 17P-06

Co nte nt  I nfra struc ture funding b a c kg ro und  HB 473 c o mpa riso n o f MDT to o the r DOT s  P3 funding distrib utio ns  PvMS da ta o ve rsig ht  Prima ry hig hwa y syste m distrib utio ns  Distric t pro je c t no mina tio n pro c e sse s  Ce ntra lize d re vie w o f distric t pro je c t no mina tio ns

I nfra struc ture F unding Ba c kg ro und  Sta te infra struc ture funding inc re a se d b y HB 473  F e de ra l F AST Ac t a utho rize d $305 b illio n fo r F F Y 2016-2020  T ra nPla n MT o utline s hig h le ve l MDT g o a ls  P3 a do pte d in 2009 fo r c o re syste m a nd distric t distrib utio ns  Co nstruc tio n pro je c ts no mina te d b y distric t sta ff

F e de ra l F unding to Co nstruc tio n

Audit Ob je c tive s  Ho w do o pe ra tio ns o f MDT c o mpa re with simila r tra nspo rta tio n a g e nc ie s in o the r sta te a nd pro vinc e s?  Do e s MDT distrib ute fue l ta x do lla rs b a se d o n a c c ura te a nd c o mple te ro a d c o nditio n da ta a nd industry b e st pra c tic e s?  Do e s MDT ha ve a pro c e ss fo r no mina ting sta te infra struc ture pro je c ts sta te wide a nd b e twe e n distric ts a c c o rding to sta te a nd fe de ra l re q uire me nts a nd industry b e st pra c tic e s?

Ob je c tive 1: HB 473 MDT Ope ra tio ns Co mpa riso n to Othe r DOT s  Re q uire d pe rfo rma nc e a udit o f MDT to o the r DOT s  Ga the re d tra nspo rta tio n da ta fo r six DOT s  Co mpa re d da ta pe r la ne mile o r pe r F T E whe n a pplic a b le

Sig nific a nt diffe re nc e s in DOT o pe ra tio ns  L a ne Mile s DOT s a re re spo nsib le fo r ma inta ining  Sta te infra struc ture funding  Use o f indire c t c o st ra te  Ro a dwa y de finitio ns a nd tre a tme nt type s  E ng ine e ring divisio n re spo nsib ilitie s

HB 473 Re sults  10 Ye a r MDT Ana lysis  F T E le ve ls ha ve de c re a se d while e xpe nditure s ha ve inc re a se d  MDT wa s c lo se st to the a ve ra g e in:  % o f F T E c la ssifie d a s ma na g e r/ supe rviso r  F e de ra l funding pe r la ne mile  MDT wa s c o mpa ra b le in:  L a ne Mile s pe r F T E  Pa ve me nt pre se rva tio n c o sts  Ca pita l c o nstruc tio n c o sts  E ng ine e ring Co sts Va rie d Wide ly

DOT Priva tiza tio n  So me DOT s priva tize e ng ine e ring se rvic e s a t a hig he r ra te tha n MDT  Uta h  Alb e rta  DOT s did no t ha ve suppo rt fo r priva tiza tio n le ve ls inc luding MDT

Ob je c tive 2: P3

P3 Audit F inding s  Po lic y do e s no t c la rify ro le s o f sta ff in P3  P3 no t wide ly unde rsto o d b y MDT sta ff inc luding PvMS c a pa b ilitie s in P3  Pa st e xpe nditure s do no t a lig n with P3 distrib utio ns

Re c o mme nda tio n # 1  MDT imple me nt pro c e dure tha t inc lude s:  Ro le s a nd invo lve me nt o f de pa rtme nt sta ff in P3  Outline s de c isio n ma king pro c e ss fo r inputs into PvMS tha t influe nc e distrib utio ns  F o rma lize d b usine ss pro c e ss fo r P3

PvMS Da ta Ove rsig ht  Distric t sta ff ha d c o nc e rns re g a rding the a c c ura c y o f PvMS Da ta  22% o f PvMS da ta re vie we d b y distric t sta ff did no t a lig n with distric t sta ff’ s judg e me nt  MDT do e s no t ha ve ve rific a tio n pro c e ss fo r PvMS da ta a fte r it is g a the re d  Othe r sta te s re vie w a sa mple o f PvMS ro ute s to re vie w fo r a no ma lie s a nd o ve ra ll a c c ura c y

Re c o mme nda tio n # 2  MDT imple me nt po lic y re q uiring a nnua l re vie w o f PvMS ro a d se g me nts to de te rmine da ta a c c ura c y

Prima ry Hig hwa y Syste m Distrib utio ns  Curre ntly distrib ute d b y MDT b a se d o n P3 c a lc ula tio ns  Sta te sta tute o utline s o utda te d pro c e ss fo r prima ry hig hwa y syste m distrib utio ns  F HWA suppo rts P3 a nd ve rifie d it wa s in line with the ir mo ve to pe rfo rma nc e -b a se d a sse t ma na g e me nt

Re c o mme nda tio n # 3  MDT pursue sta tuto ry c ha ng e to a lig n sta tuto ry prima ry hig hwa y syste m distrib utio ns with c urre nt industry b e st pra c tic e s

Ob je c tive 3: Distric t No mina tio n Pro c e ss  Distric ts use va rio us info rma tio n to ma ke no mina tio n de c isio ns  I nfo rma tio n c o nside re d va rie s fo r pa ve me nt pre se rva tio n a nd c a pita l c o nstruc tio n pro je c ts  Distric t no mina tio n de c isio ns ma de in a me e ting with distric t a nd ma inte na nc e sta ff

Distric t No mina tio n Pro c e ss  Audit Wo rk  Re vie we d 25 pro je c ts a c ro ss a ll five MDT distric ts  I nte rvie ws with sta ff re g a rding the distric t no mina tio n pro c e ss, a nd the no mina tio n o f e a c h pro je c t re vie we d  Do c ume nta tio n re vie w fo r e a c h pro je c t  F inding s  Distric t no mina tio n pro c e sse s no t do c ume nte d  I nc o nsiste nt info rma tio n c o nside re d b y distric ts whe n ma king no mina tio n de c isio ns  No sta nda rd c rite ria fo r wha t sho uld b e c o nside re d in no mina tio n de c isio ns  No sta nda rd fo r ho w diffe re nt c rite ria sho uld b e we ig he d  Othe r sta te s ha d spe c ific c rite ria fo r no mina tio n de c isio ns

Re c o mme nda tio n # 4  MDT imple me nt po lic y e sta b lishing :  Crite ria upo n whic h pro je c t no mina tio n de c isio ns sho uld b e b a se d  Ho w c rite ria sho uld b e a pplie d to pro je c ts  Re q uire d do c ume nte d suppo rt fo r no mina tio n de c isio ns

Ce ntra lize d No mina tio n Re vie w  No c e ntra lize d pro c e ss fo r re vie w o f distric t no mina tio n de c isio ns  MDT Pla nning Divisio n re c e ive s no mina te d pro je c ts  T ra nspo rta tio n Co mmissio n prio ritize s pro je c ts no mina te d b y distric ts  No e sta b lishe d no mina tio n c rite ria ha s limite d a c e ntra lize d re vie w pro c e ss

Re c o mme nda tio n # 5  MDT imple me nt po lic y re q uiring c e ntra lize d re vie w o f distric ts pro je c t no mina tio n to e nsure sta te wide c o nsiste nc y

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