Emergency Plan Writing Houses of Worship and Faith Communities
Safety Moment Safety Message Emergency Exits Evacuation Call 911 Role First Aid / CPR Role First Responder Contact Role Location of AEDs Location of Fire Extinguishers
Welcome Joann Troncale, Emergency Manager City of Los Angeles Emergency Management Department
Workshop Objectives Explain why Emergency Operations Planning is Important Establish Goals for Emergency Planning Describe the Emergency Preparedness & Planning Cycles Develop, Maintain & Improve a Basic Emergency Plan Recruit an Emergency Planning Team Identify and Prioritize Hazards and Risks Evaluate Threats to a House of Worship, Faith Community, or Person in the HOW/FC Conduct Evacuation, Reunification and Repopulation Activities
Introductions Instructors Participants Name • Organization/Community • What You Want to Learn • Expectations and Questions Ground Rules Participation • Cell Phones • Breaks •
Agenda - morning Welcome – Joann Troncale City of Los Angeles Introductions – ITC Team, Participants & Guests Course Overview Faith Communities in Los Angeles – Brie Loskota Emergency Preparedness / Planning Cycles Essential Readiness Planning Activities – Planning Guide Keynote Speaker (Lunch) Los Angeles Business Operations Center Overview – Brent Woodworth
Agenda - afternoon Case Studies – Reactions, Response & Recovery Plan Writing Overview / Template / Sample Plan Standardized Emergency Management System (SEMS) Threat Assessment Active Shooter Evacuation / Reunification Course Evaluation
Faith Communities in Los Angeles Brie Loskota, Executive Director University of Southern California Center for Religion and Civic Culture
Essential Readiness 1. Provide leadership 2. Communicate with each other and the outside world 3. Provide immediate first aid/CPR if needed 4. Find a safe place (evacuate or shelter in place)
Leadership Training A Team Leader is: Present at the activity Willing and able to take charge Someone who can explain what is happening and what to do
Leadership Skills to Consider: Codes, Passwords, or Key locations Use of special equipment or tools for facilities Location of, and access to, important documents or sacred objects Crisis leadership techniques, including directive* leadership, decision-making, and staying calm during stressful situations *An instructional type of managerial style characterized by a leader who tells…(people) what they are expected to do and how to perform the expected tasks. A directive leadership style might be helpful …( when people) need more guidance to avoid uncertainty. www.businessdictionary.com
Communications Primary systems Backup systems Backup systems to the backup systems (really!)
Communications Leadership Communications People who need to make decisions and provide guidance during a crisis
Communications Leadership Communications People who need to make decisions and provide guidance during a crisis Membership Communications People who will communicate with our members (whether they are still at our location, or offsite)
Communications Leadership Communications People who need to make decisions and provide guidance during a crisis Membership Communications People who will communicate with our members (whether they are still at our location, or offsite) External Communications People who will communicate with the press, the public, and our partners, vendors, etc.
CPR/First Aid/AED Find out and record who has first aid/CPR/AED (if available) training
Finding a Safe Place Do We Stay or Do We Go? Awareness of the Situation How Will We Find Out? Information Gathering Helping Everyone Get to a Safe Place
Emergency Preparedness
Emergency Planning Cycle
LA Business Operations Center Brent Woodworth, President & CEO, Los Angeles Emergency Preparedness Foundation
Building the Plan
Build a Core Team Identify Core Planning Team Plan for Change over Time Find Common Ground Determine a Regular Schedule of Meetings Who’s doing What, When?
Assess Your Hazards Make a list of your hazards Which hazards are most likely to occur? Which hazards will causes the most damage? Give each a score Make a priority list Use an objective tool to prioritize
What Are We Vulnerable To?
Risk Assessment Threat Likelihood Impact Power outage Moderately likely Medium impact Severe storm Unlikely High impact
Goals & Objectives Develop Goals and Objectives Goals - B road, general statements that indicate the desired outcome Objectives - S pecific, measurable actions that are necessary to achieve the goals. Example: Goals for a Fire Hazard
Plan Development Depict the scenario - E xample, an earthquake occurs during the congregation’s gathering I dentify decision points - Decision points indicate the place in time, as threats or hazards unfold, when leaders anticipate making decisions Develop courses of action - Planners develop courses of action to achieve their goals and objectives S elect courses of action - C ompare the costs and benefits of each proposed course of action against the goals and objectives.
Plan Preparation & Approval Complete Emergency Checklist Decide on plan structure Write the plan Disaster Mission Statement Basic Plan Plan Annexes Ask trusted colleagues and partners to read the plan What is the process for approving an official document?
Train / Exercise / Revise Plan Training to use the plan Equipment to do the plan activities Exercises and drills to practice skills and test the plan Evaluate the success of exercises and drills, and even responses to real emergencies Improve the plan based on evaluation Develop set of best practices and lessons learned Improve the plan to include lessons learned
Template – Example Plan 6 Essential Steps to Take in an Emergency Creating a Disaster Mission Statement Mapping Out Your Organization
Basic Plan 1. Emergency Operations 2. Emergency Organization 3. Emergency Operations Org. Chart 4. Emergency Team Roles and Responsibilities 5. Our Standard Emergency Response Activities 6. Communication Internal communications External communications 7. Response Budget and Other Resource Tracking
Lessons Learned What happened? What worked? What would we do differently? What are we going to change? Who is going to do that? By when?
Plan Annexes 1. Functional Evacuation Lockdown Shelter-in-place Recovery Relief Security 2. Hazard-specific Earthquake Fire Active shooter Power outage Severe storm Hazardous materials incident
Appendices Glossary Facility Information Technology Information Additional references and resources Contact Lists Pre-planned Messages Planning Tools and Resources Planning websites Templates, tools, posters
Working with Government Partners Incident Command System (ICS) Standardized Emergency Management System (SEMS) Private Nonprofit Program (PnP)
Challenges During Emergencies Review 2 cases Mass care and shelter Challenges People with disabilities and access functional needs Questions
School Explosion February - 2007
Monroe Middle School - Aerial
Aerial View – 3 Schools
Command Post
Reunification Center
HCL Bomb (Big Works Bomb)
Challenges
Objectives Traffic control Evacuation procedures Parents want to go to the school Mass notification / notify IPD personnel / message dissemination Criminal investigation Rendering devices safe Detailed search of the school
Senior Citizen High Rise Fire Regency Towers – February 2009
Aerial Locust St. Fire 104-Unit, 7-Story -151 N. Locust St.
Fire Damage
Challenges
Objectives Mobility Housing – Short & Long Term Medication Family notification Food & clothing
Threat Assessment Is There a Threat? Conducting a threat assessment
Are We a Potential Target? Surveillance Elicitation (Questions or Phishing) Tests of Security Acquiring Supplies (Plans, etc) Suspicious Persons
Active Shooter Survival LAPD / FBI LASD Additional Run Get Out Visualize Escape Options Assist Injured Secure Your Hide Barricade – Cell Phones Location Silenced Defend Fight Improvised Weapons Yourself https://www.fbi.gov/about- http://www.act us/office-of-partner- iveshooter.lasd First Aid and Survival engagement/active-shooter- .org/index.htm Supplies incidents/run-hide-fight-video l Casualty Cards Have a plan – Discuss with colleagues – “Take Action” mindset
Active Shooter Incidents A.L.I.C.E. Alert Lockdown Inform Counter Evacuation For more information: http://www.alicetraining.com/
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