E-Voti ting f for Co Coope perat ative E Electi ctions Elections and E-Voting: Legal Issues and How to Do It CEOs Under $2M SIG Meeting
Your Hosts: Ryan O an O’Co Conno nnor Cooperative Account Manager SBS Ti Tim M Mad adse sen Marketing Manager SBS
SBS: Who We Are… • Third-party elections & voting systems since 1990 • Helping co-ops of all sizes manage voting (50 US co-ops) • Efficient elections, improving participation, increasing transparency Helping associations like yours…
Part One: The Benefits of E-Voting
Encourages Participation • Can increase election response rates • Encourages younger members to participate • “Go green”
Transparency • Members observe the voting process first-hand • Encourages “1 member, 1 vote” • Defense against costly lawsuits & speculation Image: www.coachingcommons.org
Accuracy, Reporting & Additional Features • No rejected or invalid votes • Results are automatic • Guaranteed accuracy • Real-time reporting • Additional election features
Part Two: Setting Up E-Voting for Your Cooperative
Overview of E-Voting
Election Development • Define elements and specifications of e-voting process • Offices or bylaws up for vote • Member awareness • Open and close dates of the election • Outline voter experience Image: http://www.emazedesign.com/content_management_system.html
Member Database • Making your member database your voter database • Check for duplicates • Verifying member email addresses • Only eligible voters in database • Create election username & passwords Image: http://www.hhcminc.org/content.aspx?id=85
Election Invitations
Voting Website • Two goals: Streamline & Secure • Make it intuitive • Include only relevant election information • 508 compliant • Provide voter support • Think about additional features
Secure Voting Transactions Unique voter login IDs & passwords 128-256 bit SSL encryption Modern web framework SSAE16 (SAS70) audit & certification Secure enterprise datacenter Quality control procedures https:// vs. http://
E-Voting Results & Reporting • Provides the decisions and leaders for your cooperative • Produce certified results • Additional reporting for future decisions Image: http://www.cdc.gov/metrics/campaigns/index.html
E-Voting Demonstration https://www.directvote.net/Directvote75/login.aspx?ReturnUrl =%2fdirectvote75%2fdefault.aspx
Part Three: E-Voting Considerations
Bylaw & Legal Issues • Check your state statutes • Check your bylaws • Check with legal counsel Image source: http://emporis.ind.in
E-Voting & Your Current Process • E-Voting not a “silver bullet” • Form a strategy • A hybrid solution
Budget Considerations • Vendor vs. in-house • Web only or hybrid • Self-administered vs. 3 rd party managed • Complexity • Membership size Image source: http://www.villapark.org/budget.htm
Common Misconceptions About E-Voting 1. “E-Voting will change the face of our board” 2. “E-Voting will ruin our annual meeting” 3. “We’ve never had a problem…we will be fine”
E-Voting Best Practices • Build an election process for YOUR members • Create an intuitive e-voting process • Make security a top priority • Establish an awareness campaign & promotions
Part Four: E-Voting Success Stories
Dakota Electric Association - MN • One of the largest electric cooperatives in Minnesota • High number of members interacting via Internet • Offer an additional voting method • Needed to change state statute • Increased traffic, participation, and understanding Image Source: mnbrighterideas.com/
Rio Grande Electric Cooperative – TX • Large land area in SW Texas • Time-intensive election process • Streamline election • Enhance transparency • Increased traffic, participation, and understanding • http://www.surveyandballotsystems.com
Online Voting Demos Online voting systems & software: • Demos • Presentations • Board meetings Ryan O’Connor contact info: Telephone (612) 601-5099 1. Email: roconnor@surveyandballotsystems.com 2.
Q&A and Further Resources http://www.surveyandballotsystems.com/
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