E UPDAT NT ME 21, 2017 CASH MANAGE JUNE NSF AGE NDA Gra nte - PDF document

E UPDAT NT ME 21, 2017 CASH MANAGE JUNE NSF

AGE NDA Gra nte e Ca sh Ma na g e me nt Who we a re a nd ho w we suppo rt NSF a nd o ur Gra nte e s? K e y Da te s Awa rd Ca sh Ma na g e me nt Se rvic e (ACM$) T ips Whe re a re my funds? Ho w do I re turn mo ne y? Ba se line Mo nito ring Ac tivitie s Pa yme nt Po lic y Upda te Que stio ns 2

GRANT E E CASH MANAGE ME NT SE CT I ON (GCMS) Ma na g e the NSF a wa rd pa yme nt pro c e sse s Mo nito r a wa rde e c o mplia nc e with c a sh ma na g e me nt a nd fina nc ia l re po rting re q uire me nts Administe r the Re se a rc h.g o v fina nc ia l se rvic e s – ACM$ Re c o nc ile a wa rde e pa yme nt a nd e xpe nditure info rma tio n to the NSF Awa rd Syste m a nd NSF iT RAK - c o re fina nc ia l ma na g e me nt syste m. Pro vide sub je c t ma tte r e xpe rtise fo r po st a wa rd fina nc ia l ma na g e me nt Advise NSF sta ff a nd a wa rde e s o n the fina nc ia l re q uire me nts o f NSF a wa rds Co nduc t o utre a c h to a wa rde e institutio ns 3

John Sholhead Chief, CMB 703 ‐ 292 ‐ 4317 jsholhea@nsf.gov Chris Berner Section Head, GCMS 703 ‐ 292 ‐ 4335 cmberner@nsf.gov Dorothy Battle Accountant 703 ‐ 292 ‐ 4440 dbattle@nsf.gov Ilene Caruso Accountant 703 ‐ 292 ‐ 8334 icaruso@nsf.gov Justin Poll Accountant 703 ‐ 292 ‐ 8775 jpoll@nsf.gov Kirston Young Financial Management Specialist 703 ‐ 292 ‐ 2193 kiyoung@nsf.gov CT NH AK MA VT WA ME RI MT ND MN OR NY WI ID NJ SD MI WY GU PA IA NE OH NV DE IL IN WV UT VA CO MO KY KS CA NC MD TN AS OK SC NM AZ AR DC MS AL GA TX LA FL VI Dorothy Battle Ilene Caruso PR HI Kirston Young Foreign Grantees Justin Poll

K E Y DAT E S Re lo c a tio n o f NSF Da ta Ce nte rs July 1- 4, 2017 = Shutdo wn o f NSF Syste ms Any ACM$ Pa yme nt Re q ue sts sub mitte d afte r 12:00pm E DT on June 30th will no t b e pro c e sse d fo r pa yme nt until syste ms b e c o me a va ila b le 5

K E Y DAT E S ACM$ will b e o ffline o n F r iday Se pte mbe r 22, 2017 at DT fo r ye a r e nd c lo sing 12:00pm (Noon) E We a ntic ipa te ACM$ se rvic e will re sume sta rting 2 nd Monday Oc tobe r ACM$ Upwar e que sts ma y no t pro c e ss d Adjustme nt r until Oc tobe r 20 th 6

K E Y DAT E S T he Pr am Inc ome wo rkshe e t is due T ogr ue sday 14, 2017 fo r a ny a c tivity thro ug h Se pte mb e r Nove mbe r 30, 2017 7

ACM$ T I PS - WHE RE ARE MY F UNDS? Sta nda rd Pro c e ssing We pro c e ss a ll ACM$ tra nsa c tio ns in a Re c e ive d sta tus fo r pa yme nt o nc e a da y T re a sury disb urse me nt da te is a lwa ys the fo llo wing b usine ss da y 8

ACM$ T I PS - WHE RE ARE MY F UNDS? Wha t c a use s de la ys? Ma king e ntrie s in the “Re mar ks” fie ld o f yo ur ACM$ tra nsa c tio n T his is no t re q uire d a nd a uto ma tic a lly pla c e s yo ur tra nsa c tio n in the NSF Re vie w q ue ue 9

10 Y? ? S MY MONE Wha t c a use s de la ys? I RE WHE

ACM$ T I PS - WHE RE ARE MY F UNDS? Wha t e lse c a use s de la ys? I na c tive SAM re g istra tio n 11

12

ACM$ T I PS - WHE RE ARE MY F UNDS? Why did I re c e ive le ss mo ne y tha n re q ue ste d? Pa rtia lly Ac c e pte d T ra nsa c tio n T OP 13

T RE ASURY OF F SE T PROGRAM I f yo u ha ve q ue stio ns a b o ut the o ffse t o f a no the r U.S. g o ve rnme nt-issue d pa yme nt, yo u c a n c a ll T re a sury Offse t Pro g ra m (T OP) Ca ll Ce nte r to o b ta in a g e nc y c o nta c t info rma tio n. T o ll F re e : 800- 304- 3107 T he Ca ll Ce nte r ho urs a re 7:30 a .m. until 5:00 p.m. (Ce ntra l T ime ). E ng lish- a nd Spa nish-spe a king a g e nts a re a va ila b le . 14

HOW DO I RE T URN MONE Y? T hre e wa ys o f Re turning F unds to NSF ACM$ Pa y.g o v Che c k 15

16

HOW DO I RE T URN MONE Y? T hre e wa ys o f Re turning F unds to NSF ACM$ Pa y.g o v Che c k 17

RE T URNI NG F UNDS BY CHE CK Ple a se inc lude the a wa rd(s) a nd the re turn re a so n 19

NSF F I NANCI AL RE PORT I NG PROCE SSE S Pro g ra m I nc o me Pro g ra m inc o me is g ro ss inc o me e a rne d b y the a wa rde e o rg a niza tio n tha t is dire c tly g e ne ra te d b y a suppo rte d a c tivity o r e a rne d a s a re sult o f NSF - funding . T his wo uld inc lude thing s suc h a s fe e s fo r se rvic e s pe rfo rme d, the use o r re nta l o f re a l o r pe rso na l pro pe rty a c q uire d unde r the g ra nt, the sa le o f c o mmo ditie s o r ite ms fa b ric a te d unde r the g ra nt, a nd lic e nse fe e s. I nte re st e a rne d o n a dva nc e s o f F e de ra l funds is no t pro g ra m inc o me . 20

PROGRAM I NCOME SCE NARI O On June 1, 2017, yo ur institutio n wa s a wa rde d a g ra nt fo r $100,000, sub je c t to Co nditio ns fo und within F L -26, to ho ld a wo rksho p. Yo u c ha rg e a dmissio n a nd c o lle c t $25,000 in re g istra tio n fe e s. Yo ur institutio n dra ws do wn a to ta l o f $30,000 in ACM$ a s o f Se pte mb e r 30, 2017. I n yo ur F Y17 Pro g ra m I nc o me Re po rt, fo r this a wa rd, yo u will re po rt: A. $55,000 B. $100,000 C. $0 D. $125,000 E . $25,000 21

PROGRAM I NCOME SCE NARI O (CONT ’ D) On June 1, 2017, yo ur institutio n wa s a wa rde d a g ra nt fo r $100,000, sub je c t to Co nditio ns fo und within F L -26, to ho ld a wo rksho p. Yo u c ha rg e a dmissio n a nd c o lle c t $25,000 in re g istra tio n fe e s. Yo ur institutio n dra ws do wn a to ta l o f $30,000 in ACM$ a s o f Se pte mb e r 30, 2017. Yo u will re po rt a ny e xpe nditure s o f Pro g ra m I nc o me using wha t me tho d: A. Write -Off Alte rna tive B. Additive Alte rna tive C. De duc tive Alte rna tive D. Pre side ntia l No n-Disc lo sure Alte rna tive 22

BASE L I NE MONI T ORI NG ACT I VI T I E S Awa rds Appro a c hing E xpira tio n Annua l Risk Ba se d Pa yme nt T e sting Annua l Ca sh o n Ha nd Va lida tio n fo r o ur Gra nt Ac c rua l Awa rds with Ca nc e ling Appro pria tio ns 23

AWARDS APPROACHI NG E XPI RAT I ON F ina l Unliq uida te d Ba la nc e s o f Co nc e rn GCMS se nds o ut e ma il no tific a tio ns if yo ur a wa rds a re within 3 mo nths o f e xpiring a nd ha ve 75% o r g re a te r b a la nc e s re ma ining Are the re issue s? I s a n e xte nsio n ne e de d? E nc o ura g e PI s to re a c h o ut to the ir NSF Pro g ra m o r Gra nts Offic ia l 24

ANNUAL RI SK BASE D PAYME NT T E ST I NG We ha ve c o ntra c te d with K PMG to pe rfo rm a sta tistic a l a na lysis o f NSF Awa rd pa yme nts/ e xpe nditure s during F Y2016 K PMG will a na lyze yo ur do c ume nta tio n, c o nduc t a dditio na l sta tistic a l sa mpling , a nd will re q ue st furthe r de ta ile d do c ume nta tio n fro m yo u to suppo rt se le c te d e xpe nse s, a s ne c e ssa ry Any c o sts de te rmine d to b e una llo wa b le will b e fo rwa rde d to o ur Re so lutio n a nd Adva nc e d Mo nito ring Bra nc h within o ur Divisio n o f I nstitutio n a nd Awa rd Suppo rt fo r a c tio n 25

ANNUAL CASH ON HAND VAL I DAT I ON F OR OUR GRANT ACCRUAL We ra ndo mly sa mple d 514 institutio ns a nd a c hie ve d a 96% re spo nse ra te E ma il no tic e s we re se nt o ut fro m nsfa c c rua l@ nsf.g o v We re q ue ste d tha t yo u re po rt the diffe re nc e b e twe e n yo ur a wa rd e xpe nse s a g a inst the NSF pa yme nts re c e ive d a s o f o ur fisc a l ye a r-e nd, Se pte mb e r 30th 2016 Our sta tistic a l va lida tio n yie lde d a ne g a tive $366 millio n c a sh o n ha nd b a la nc e , whic h wa s within 11% o f o ur c a lc ula tio n 26

AWARDS WI T H CANCE L I NG APPROPRI AT I ONS Why is o ur funding c a nc e ling ? NSF is a n inde pe nde nt fe de ra l a g e nc y b o und b y F isc a l L a w Go lde n Rule s o f F isc a l L a w: Purpo se , T ime , a nd Amo unt 27

28

HYPOT HE T I CAL SCE NARI O # 1 T RUE OR F AL SE ? NSF a ntic ipa te s the F Y18 Spe nding Bill will yie ld ro ug hly the sa me b udg e t a s the F Y17 Spe nding Bill, the re fo re NSF c a n b e g in a wa rding ne w g ra nts using F Y18 a ntic ipa te d a ppro pria tio ns. F AL SE 29

HYPOT HE T I CAL SCE NARI O # 2 T RUE OR F AL SE ? Unive rsity is ma na g ing a wa rd 1122334 with initia l funds o b lig a te d in F Y2011 (F Y2011/ 2012 a ppro pria tio n) Sub se q ue nt funding wa s re c e ive d in F Y2015. Unive rsity re c e ive s a no -c o st e xte nsio n fo r the a wa rd tha t e xte nds the pe rio d o f pe rfo rma nc e o f the a wa rd fro m Ma y 31, 2017 to Ma y 31, 2018. During the spring o f 2017, the Unive rsity re c e ive s a le tte r fro m the NSF Ca sh Ma na g e me nt Bra nc h, Gra nte e Ca sh Ma na g e me nt Se c tio n no tifying the Unive rsity tha t the a wa rd (1122334) ha s c a nc e ling funds, whic h will c a nc e l o n Se pte mb e r 30, 2017. T rue o r F a lse : T he Unive rsity c a n ig no re the c a nc e ling funds e ma il. T he Ca sh Ma na g e me nt Bra nc h must ha ve ma de a mista ke in se nding this no tic e . 30

Supple me nta l funding c a nc e ls a t the e nd o f F Y2021 Orig ina l funding c a nc e ls a t the e nd o f F Y2017 31