DDC Procurement Opportunities April 11, 2019 Nicholas Mendoza - PowerPoint PPT Presentation

DDC Procurement Opportunities April 11, 2019 Nicholas Mendoza Agency Chief Contracting Officer Page 1

How To Find DDC Procurement Opportunities How to find a Project to Bid on: • DDC Website • https://www1.nyc.gov/site/ddc/contracts/work-with-ddc.page • NYC City Record • https://a856-cityrecord.nyc.gov/ • NYS Contract Reporter • https://www.nyscr.ny.gov/ How to find DDC Procurement Opportunities Page 2

DDC Bid Documents Bid Documents include several important items that vendors should familiarize themselves with: • Bid Submission Requirements • Experience Requirements • Bid Schedule • Bid Security Requirements • Schedule A • Schedule B • Contract DDC Bid Documents Page 3

PASSPort Procurement and Sourcing Solutions Portal (Formally VENDEX) All organizations intending to do business with the City of New York should complete an online disclosure process to be considered for a contract. This disclosure process was formerly completed using Vendor Information Exchange System (VENDEX) paper-based forms. In anticipation of awards, bidders should create online accounts in the new Procurement and Sourcing Solutions Portal ( PASSPort ) and file all disclosure information. Paper submissions, including certifications of no changes to existing VENDEX packages will not be accepted in lieu of complete online filings. For more information about PASSPort , please visit nyc.gov/passport . Helpful Reminders Page 4

PASSPort Filings Vendors are required to disclose several important items in PASSPort • Current Business Information • Business Relationships • Vendor Integrity History • Vendor Financial History • Investigation History • Employment of City Affiliated Individuals • NYC Contracting History PASSPort Filings Page 5

PASSPort Vendors are required to upload documentation • Construction Employment Reports • Equal Employment Opportunity Documents • Certificate of Incorporation • Additional Documents for any disclosures Mayor’s Office of Contracts Services (MOCS) • Trainings - Webinars - In Person • Manuals • Helpdesk PASSPort Filings Page 6

Pre-Award Process DDC validates Bid Submissions • Request revised or additional items from vendors Initiates Responsibility Determination • Dept of Investigation Check • Dept of Labor Service Approval • Dept of Finance Check • Vendor Integrity Searches - ECB Violations - Lexis Nexis - Business Integrity Commission - OSAH Violations - NYC, NYS, & Fed Tax Warrants - Google - PASSPort PASSPort Filings Page 7

Responsibility Checks ECB Violations (OATH) https://data.cityofnewyork.us/City-Government/OATH-Hearings-Division-Case-Status/jz4z-kudi/data ECB Ticket Finder http://a820-ecbticketfinder.nyc.gov/searchHome.action LexisNexis www.accurint.com BIC (Business Integrity Commission) http://home2.nyc.gov/html/bic/html/approved-denied_companies/denial.shtml OSHA www.osha.gov/pls/imis/establishment.html NYS DOS Tax Warrant www.dos.ny.gov/corps/tax_warrant_search.html SAM https://www.sam.gov/portal/SAM/#1 Responsibility Checks Page 8

Responsibility Checks POGO www.contractormisconduct.org NYC SCA https://dobusiness.nycsca.org/Supplier/SearchDSISupplier.aspx?type=base&linkType=Contract NYS DOL https://dbr.labor.state.ny.us/EDList/searchPage.do Google www.google.com/advanced_search NY Daily News, NY Post, NY Times, Crains NY NYS Incorporation https://appext20.dos.ny.gov/corp_public/CORPSEARCH.ENTITY_SEARCH_ENTRY Federal Tax links https://appext20.dos.ny.gov/pls/ucc_public/web_search.main_frame https://acrisweb.csc.nycnet/DS/DocumentSearch/PartyName Responsibility Checks Page 9

Award Process Execution - An authorized signatory has to come to DDC to sign the contract book Bonds - Currently Required for all contracts with Funding or over $1m Insurance - Required on all contracts, detailed in the Schedule A Registration - The Comptroller has 30 days to review all registration packages - Once Registered, the Agency can issue the Notice to Proceed (NTP) Award Process Page 10

Contractor Resources PASSPort https://www1.nyc.gov/site/mocs/systems/about-go-to-passport.page NYC Dept of Small Business Services https://www1.nyc.gov/site/sbs/index.page NYC Office of MWBE https://www1.nyc.gov/nycbusiness/mwbe NYC Building & Construction Professional Resources https://www1.nyc.gov/nyc-resources/categories/housing-development/building-construction- professional-resources/index.page Con Edison https://www.coned.com/en/small-medium-size-businesses/building-project-center/opportunities-for- contractors-to-work-with-conedison MTA http://web.mta.info/sbdp/tier1.htm Contractor Resources Page 11