ECA e-Procurement initiatives and their relevance to the SAR e-Procurement efforts. South Asia Region Public Procurement Conference February 20-23, 2017 Sri Lanka Hunt La Cascia Senior Procurement Specialist, Governance Global Practice The World Bank
Contents Introduction 1) E-Procurement forums in Vienna and Berlin 2) ECA E-GP Strategy 3) E-Procurement Projects in ECA 4) E-Procurement Toolkit and Online Learning
Intro – Why encouraging e- Procurement initiatives?
Procurement Performance and E- Procurement – Reaching the top Performance Capacity Institutions Legal and Regulatory Framework
1. E-Procurement Forums in Berlin and Vienna
2015 E-GP 2016 E-GP Forum in Vienna Forum in Berlin Theme: “Using E -Procurement data to measure the Theme: “ Moving Forward with E- transparency and performance Procurement ” of public spending” 85 participants, 32 countries 75 participants, 25 countries, and 8 international and 6 international organizations represented organizations represented Meeting with e-Procurement Meeting with Donors to discuss Vendors to discuss their financing solutions products
Objectives of the 2015 e- Procurement Forum in Vienna Sharing countries experiences Agreeing on a set of indicators Creating the baseline for all countries against these indicators Update indictors on an annual basis
2015 E-Procurement Indicators: Example of Italy Availability of Data Category Indicator % Indicator Value (Yes/No) Success Percentage of procedures without 8.41% Yes 100% ratio/cancellation cancellation Percentage of savings from award price Efficiency vs. cost estimate; 17% (average award price vs. cost 8.40% Yes Savings Percentage of savings from final price estimate) after contract completion vs. award price Percentage of procurement Open access to opportunities advertised on a portal with 8.41% Yes Transparency procurement information free access; 100% and decisions Percentage of awarded contracts published on a portal with free access Procurement value Percentage of procurement value with 7.48% Yes passed through e- 100% online transactions platforms Level of Adoption Despite the absence of a official Professionalization of the certification of the public buyer in Italy, Percentage of certified e-Procurement 5.61% No PP Officials and Consip is recognized as a center of users in contracting authorities Practitioners excellence in terms of procurement and eProcurement skills 3.8 Average number of offers per lot Average number of suppliers offering per 7.48% Level of competition Average number of bidders lot (including the number of suppliers 5.5 participating in ”Temporary Consortium of Enterprises”) Competitiveness Open procedures with Percentage of number of contracts 3.74% Yes notice vs. Closed 96% procured competitively procedures by invitation
Themes of the 2016 Berlin E-Procurement forum Moving Costs savings Institutional forward with e- Centralized and other Framework for procurement - Purchasing economical e-Procurement defining the benefits needs Good Governance through e-Procurement
Communities of Practice and Forum Webpages • Forums Webpages: • 2015 E-Procurement Forum in Vienna: • http://www.worldbank.org/en/events/2015/10/20/e-procurement-forum- enhancing-public-spending • 2016 E-Procurement Forum in Berlin: • http://www.worldbank.org/en/events/2016/10/31/moving-forward-e- procurement • ECA C4D Communities of Practice: • E-Procurement Community of Practice • http://collaboration.worldbank.org/groups/e-procurement • PRIMO Community of Practice • https://collaboration.worldbank.org/groups/ppkep • http://www.worldbank.org/en/events/2016/05/17/12th-procurement- integrity-management-and-openness-forum
2. ECA E-Procurement Strategy
Objective and Scope of Strategy: Governance and Procurement objectives The ECA e-GP strategy fits within the key objectives of both good governance and public procurement Governance objectives: Procurement objectives: A sustainable public resource Value for Money • • management Transparency • Effective performance and Economy • • delivery arrangements Efficiency • An open an accountable Effectiveness • • government that supports Integrity • transparency Openness •
Strategic directions Enhancement of national Creation of adoption country- plans tailored performance measurement systems Use of country e-GP in Bank funded projects Three Strategic Directions for the Promotion of E-GP in ECA countries
Overview of e-Procurement system readiness in ECA countries
Objective and Scope of the ECA e- Procurement Strategy Strengthening public Building capacity in procurement systems Developing e-GP using e-Procurement in ECA countries by capacity and share data to measure promoting further relevant experience public procurement adoption of e-GP. performance
ECA E-Procurement strategy – Indicators and Data
Example of Adoption of e-GP Key Indicators (Common Indicators for ECA Countries) SYNTHETIC INDICATORS BASIC INDICATORS STRATEGY DIRECTION POLICY AREA POLICY GOAL SOURCE (country wise) (from platforms level) Value of contracts awarded through e- E-GP submission service Value of goods, services and works provider Value of contracts formed through e-GP (% contracts awarded through e-submission (platform) of total public procurement) Value of contracts awarded by a CPB or + through a centralised purchasing National arrangement Statistics ADOPTION of e-GP e-GOV Full adoption of e-GP [first direction] (engagement) Number of contracts awarded through e- submission E-GP Number of goods, services and works service contracts awarded through e-Submission provider Volume of contracts formed through e-GP Number of contracts awarded through a (platform) (% of total number of contracts) centralised versus decentralized way + Number of contracts awarded by a CPB or National through a centralised purchasing Statistics arrangement
Example of Adoption of e-GP Key Performance Algorithms ALGORITHMS ALGORITHMS SYNTHETIC BASIC INDICATORS INDICATORS (from platforms level) (country wise) Value of contracts awarded through e- 𝑊𝑏𝑚𝑣𝑓 𝑝𝑔 𝑓−𝑡𝑣𝑐𝑛𝑗𝑢𝑢𝑓𝑒 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 × 100 submission 𝑈𝑝𝑢𝑏𝑚 𝑤𝑏𝑚𝑣𝑓 𝑝𝑔 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 𝑊𝑏𝑚𝑣𝑓 𝑝𝑔 𝑓−𝑡𝑣𝑐𝑛𝑗𝑢𝑢𝑓𝑒 𝑝𝑝𝑒𝑡 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 × 100 𝑈𝑝𝑢𝑏𝑚 𝑤𝑏𝑚𝑣𝑓 𝑝𝑔 𝑝𝑝𝑒𝑡 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 Value of goods, Value of contracts services and works formed through e- 𝑊𝑏𝑚𝑣𝑓 𝑝𝑔 𝑓−𝑡𝑣𝑐𝑛𝑗𝑢𝑢𝑓𝑒 𝑡𝑓𝑠𝑤𝑗𝑑𝑓𝑡 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 contracts awarded × 100 GP (% of total 𝑈𝑝𝑢𝑏𝑚 𝑤𝑏𝑚𝑣𝑓 𝑝𝑔 𝑡𝑓𝑠𝑤𝑗𝑑𝑓𝑡 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 through e-submission Government Procurement) 𝑊𝑏𝑚𝑣𝑓 𝑝𝑔 𝑓−𝑡𝑣𝑐𝑛𝑗𝑢𝑢𝑓𝑒 𝑥𝑝𝑠𝑙𝑡 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 × 100 Value of contracts 𝑈𝑝𝑢𝑏𝑚 𝑤𝑏𝑚𝑣𝑓 𝑝𝑔 𝑥𝑝𝑠𝑙𝑡 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 𝑊𝑏𝑚𝑣𝑓 𝑝𝑔 𝑓−𝐻𝑄 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 awarded by a CPB or through a 𝑈𝑝𝑢𝑏𝑚 𝑤𝑏𝑚𝑣𝑓 𝑝𝑔 𝑑𝑝𝑜𝑢𝑠𝑏𝑑𝑢𝑡 centralised Value of contracts awarded by a CPB or through a purchasing centralised purchasing arrangement × 100 arrangement Total value of contracts
3. E-Procurement Projects in ECA
What is the World Bank doing in ECA Support to the implementation of the public procurement strategy in Romania Strengthening Public Procurement in Serbia Improving Efficiency and Transparency in Public Procurement Georgia Enhancing the implementation of Public Procurement in FYR Macedonia Country Fiduciary and Project Implementation ( CFPI ) Review in Albania
E-Procurement Data: Examples Albania and Georgia Country Fiduciary and Project Implementation ( CFPI ) Review in Albania Improving Efficiency and Transparency in Public Procurement Georgia
4. e-Procurement Toolkit and Online Learning
Scope and Objectives of the Toolkit and Online course E-P ROCUREMENT T OOLKIT • Scope: Set of detailed resources for launching their e- Procurement projects in line with international standards • Objective : Providing detailed information on needs and requirements when embarking on the establishment of e-GP, through a dedicated website O NLINE L EARNING • Scope: Online learning material for interested parties to familiarize themselves with e-Procurement and the benefits of e- GP • Objective: introducing audience to the concepts and main objectives of e-GP and state-of-the-art e-Procurement systems, through five learning modules, which lead to an e-Procurement certification
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