Crowdfunding, Fundraising, Gifts & Donations, Grants, Ticket Sales, and Gift Cards
Identify guidelines and requirements for Crowdfunding Fundraising Gifts & Donations Grants Ticket Sales Gift Cards
Guidance for Parent Organizations PTA/PTO Booster Club
Time Lines All projects should be for the current school year It is recommended that approval for all projects be requested by October 31 of each year Exceptions will be made for opportunities that develop after this date
Crowdfunding-requires prior approval What is it? The practice of using online sites to solicit donations, whether monetary or in-kind, on behalf of the school system Commonly known as Crowdsourcing Board Policy 7360/8225 establishes a balanced approach that regulates and provides parameters for crowdfunding on behalf of the school system. Parent organizations are exempt from the Crowdfunding Policy Crowdfunding Campaigns MUST receive prior approval
Approved Crowdfunding Platform Donors Choose
Crowdfunding-the approval process Approval Form Technology items require prior approval from Technology Director Pre-K items require prior approval from Pre-K Director Other areas for prior approval Principal up to $1,000 Superintendent’s Designee up to $5,000 Board of Education over $5,000
DonorsChoose use this link to apply https://www.donorschoose.org/teachers
Approval Workflow Technology/Pre-K Director if needed School Principal/Treasurer Process monitored by Finance Department
Additional Requirements for Crowdfunding Receipt of funds/item Inventory will be handled by Technology and F Written report to Principal outlining how funds/item was used and how students benefited Crowdfunding Report
Fundraising Approval Form is required and should be approved before beginning project Previously used was hard copy Request for Fund Raising Project Fundraising Procedures provide an overview Proper receipt and cash management rules must be followed at all times See your Treasurer for more details Summary of Fundraising Activity is required Approval should be requested by October 31 of the current school year
Gifts, Bequests, and Donations 8220 Gifts and Bequests Technology items prior approval of Technology Director Pre-K items prior approval Other areas for prior approval Can be the form of real properly, personal property, or funds Donor must demonstrate they have clear and free title to property being donated Principal/designee must give the Superintendent/designee written notification that identifies the nature and purpose of the donation
Gifts, Bequests, and Donations continued The Superintendent/designee may accept gifts up to $5,000 on behalf of the board, gifts should be reported at the next board meeting For gifts over $5,000 the Superintendent shall make recommendation to the board and seek their approval All accepted donations become permanent property of FCS A donor may request a specific use of the donation, however, the board reserves the right to deem appropriate use
Grants Approval Form Required Approval If required by the funding agency, must be Board approved The Board must be notified of all funds received
Ticket Sales Approval Form
Gift Cards Approval Form Prior approval required for procurement Gift Card Receipts should be completed when gift cards are distributed
Parent Organizations 5010 Parent Organizations PTA/PTO Booster Club By October 31 meet with Principal to let them know the plans for the year. Prior approval is not required by the district, only Principal at this point.
Questions Contact: School Treasurer or Jama Stallings, Budget and Compliance Officer jamastallings@fcschools.net
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