Contra Costa County Hazardous Materials Programs CALIFOR N IA EN VIR ON M EN TAL R EP OR TIN G S YS TEM TR AIN IN G FOR B U S IN ES S ES
AGENDA INTRODUCTIONS/ HOUSEKEEPING THE BASICS ABOUT CERS ACCESSING CERS FINDING/ ADDING A BUSINESS/ FACILITY INTO CERS SUBMITTAL ELEMENTS MANAGING USERS ANNUAL RESUBMITTAL CONCLUSION
INTRODUCTIONS CCHSHMP STAFF INTRODUCTIONS BUSINESS INTRODUCTIONS NAME TYPE OF BUSINESS (E.G., AUTO REPAIR, AUTO BODY, DRY CLEANER, GASOLINE STATION, ETC.) HAVE YOU USED CERS BEFORE?
THE BASICS ABOUT CERS ASSEMBLY BILL (AB) 2286 WAS PASSED AND SIGNED INTO LAW IN SEPTEMBER 2008 AB 2286 MANDATED BUSINESSES TO ELECTRONICALLY REPORT ALL HAZARDOUS MATERIALS DATA BUSINESSES MUST REPORT ELECTRONICALLY AFTER JANUARY 1, 2013
ACCESSING CERS
ACCESSING CERS http:/ / cers.calepa.ca.gov/
ACCESSING CERS (CONT.) ENTER YOUR USER NAME
ACCESSING CERS (CONT.) ENTER YOUR PASSWORD
ACCESSING CERS (CONT.) USER NAME: _______________________ PASSWORD: _______________________
ACCESSING CERS (CONT.) YOU MUST AGREE TO USER CONDITIONS
FINDING/ ADDING A NEW BUSINESS/ FACILITY TO CERS
FINDING/ ADDING A NEW FACILITY TO CERS ALWAYS SEARCH FOR YOUR FACILITY FIRST!
FINDING YOUR BUSINESS/ FACILITY IN CERS Facility Address is the best search. Less inform ation is better when perform ing a search.
FINDING YOUR BUSINESS/ FACILITY IN CERS YOUR SEARCH WILL YIELD BUSINESS NAME(S) Click on the num ber in the “Facilities” colum n. This will list all facilities owned by this Business.
FINDING YOUR BUSINESS/ FACILITY IN CERS LOOK TO SEE IF YOUR FACILITY EXISTS UNDER THE CORRECT BUSINESS NAME Click “Close” once you have reviewed the list.
ACCESSING YOUR BUSINESS/ FACILITY “REQUESTING ACCESS” FROM THE LEAD USER Click “Request Access…”
ACCESSING YOUR BUSINESS/ FACILITY A “REQUEST CONFIRMATION” IS PROVIDED. ACCESS REQUEST IS SENT TO THE LEAD USERS.
ACCESSING YOUR BUSINESS/ FACILITY ONCE APPROVED BY THE LEAD USER, YOU MAY BEGIN A SUBMITTAL FOR YOUR FACILITY Click “Start/ Edit Subm ittal”
ADDING A NEW BUSINESS/ FACILITY IF YOU DID NOT FIND YOUR BUSINESS/ FACILITY, CLICK “ADD NEW FACILITY”
ADDING A NEW BUSINESS/ FACILITY ENTER THE PHYSICAL ADDRESS OF YOUR FACILITY
ADDING A NEW BUSINESS/ FACILITY ENTER THE FACILITY NAME NOTE: If the address you entered m atches a nother fa cility that already exists in CERS, you will be prom pted to “Request Access” to this facility. You will need to decide whether to request access to the existing facility or enter a new facility (e.g., a gasoline station and auto repair shop operating at the sam e physical address with two different owners).
ADDING A NEW BUSINESS/ FACILITY FILL IN THE INFORMATION REQUESTED
ADDING A NEW BUSINESS/ FACILITY A “CERS ID” WILL BE ISSUED. Click “Continue”
SUBMITTAL ELEMENTS
BEGIN YOUR SUBMITTAL CLICK EITHER “START FACILITY SUBMITTAL” OR “START/ EDIT SUBMITTAL” TO BEGIN
FACILITY IN FORMATION
BUSINESS ACTIVITIES Answer “YES” or “NO” to each question.
BUSINESS ACTIVITIES (CONT.) If you generate hazardous waste, you will be required to provide an EPA identification num ber (e.g., CAL12345678 9).
BUSINESS ACTIVITIES (CONT.) Once you answer all the “YES” or “NO” questions, click Save.
BUSINESS OWNER/ OPERATOR IDENTIFICATION
HAZARDOUS WASTE GENERATOR REPORTING FORM Click “Miscellaneous State- Required Docum ents ”
HAZARDOUS WASTE GENERATOR REPORTING FORM Upload your HW Generator Reporting Form (For Calendar Year 20 13) Enter: “HW GENERATOR REPORTING FORM” http:/ / cchealth.org/ hazm at/ pdf/ HWG-Reporting-Form .pdf
H AZARD OU S MATERIALS IN VEN TORY
HAZARDOUS MATERIALS INVENTORY YOU MUST REPORT EACH HAZARDOUS MATERIAL/ WASTE ONSITE THAT MEET OR EXCEED THE FOLLOWING THRESHOLD VALUES: 55 GALLONS 500 POUNDS 200 STANDARD CUBIC FEET
HAZARDOUS MATERIALS INVENTORY (CONT.) Click “Start” to begin
HAZARDOUS MATERIALS INVENTORY (CONT.) Click “Add Material”
HAZARDOUS MATERIALS INVENTORY (CONT.) Enter Nam e of Chem ical
HAZARDOUS MATERIALS INVENTORY (CONT.) Click “Add”
HAZARDOUS MATERIALS INVENTORY (CONT.) COMPLETE ALL REMAINING INFORMATION Click Save when Com plete
SITE MAP Click “Add Site Map”
SITE MAP - REQUIREMENTS INDICATE NORTH ( ↑) LOADING AREAS INTERNAL ROADS ADJACENT STREETS STORM AND SEWER DRAINS ACCESS AND EXIT POINTS EMERGENCY SHUT OFF(S) EVACUATION STAGING AREA IDENTIFY ALL HAZARDOUS MATERIAL/ WASTE STORAGE LOCATION(S) EMERGENCY RESPONSE EQUIPMENT
SITE MAP (CONT.) CHOOSE A DOCUMENT OPTION AND COMPLETE:
EMERGEN CY RESPON SE AN D TRAIN IN G PLAN S
EMERGENCY RESPONSE/ TRAINING PLAN Click “Start”
EMERGENCY RESPONSE/ TRAINING PLAN (CONT.) CHOOSE A DOCUMENT OPTION AND COMPLETE:
EMERGENCY RESPONSE/ TRAINING PLAN (CONT.) TEMPLATE AVAILABLE AT: http:/ / cchealth.org/ hazmat/ pdf/ CERS-Consolidated- Emergency-Response-Contingency-Plan.pdf
TRAINING PLAN EMPLOYEE TRAINING PLAN SECTION MUST BE COMPLETED
TRAINING PLAN (CONT.) NOTE: Choose “Provided Elsewhere in CERS” if previously uploaded (e.g., CERS Consolidated Em ergency Response/ Contingency Plan)
U N D ERGROU N D STORAGE TAN K
UNDERGROUND STORAGE TANK CLICK “START”
UNDERGROUND STORAGE TANK (CONT.) UST PERMIT APPLICATION – FACILITY INFORMATION CLICK “START” BOE : 44# # # # # #
UNDERGROUND STORAGE TANK (CONT.) UST PERMIT APPLICATION – TANK INFORMATION TANK ID IS A EACH COMPARTMENT MUST BE REPORTED REQUIRED FIELD AS AN INDIVIDUAL TANK
UNDERGROUND STORAGE TANK (CONT.) MONITORING PLAN
UNDERGROUND STORAGE TANK (CONT.) ADDING AN ADDITIONAL TANK
UNDERGROUND STORAGE TANK (CONT.) UST PERMIT APPLICATION – TANK INFORMATION
UNDERGROUND STORAGE TANK (CONT.)
UNDERGROUND STORAGE TANK (CONT.) UST PERMIT APPLICATION – TANK INFORMATION
UNDERGROUND STORAGE TANK (CONT.) MONITORING PLAN
UNDERGROUND STORAGE TANK (CONT.)
UNDERGROUND STORAGE TANK (CONT.) REQUIRED EVERY YEAR http:/ / cchealth.org/ hazm at/ pdf/ UST-Certification-of-Financial-Responsibility.pdf
UNDERGROUND STORAGE TANK (CONT.) MONITORING SITE PLAN – CURRENT FORM MUST BE ON FILE WITH CCHSHMP RESPONSE PLAN – CURRENT FORM MUST BE ON FILE WITH CCHSHMP UST OWNER/ OPERATOR WRITTEN AGREEMENT – CURRENT AGREEMENT ON FILE WITH CCHSHMP UST LETTER FROM CHIEF FINANCIAL OFFICER – SUBMITTED ANNUALLY IF PROVIDING $5,000 ON CFR FORM OWNER STATEMENT OF DESIGNATED UST OPERATOR COMPLIANCE – CURRENT FORM ON FILE WITH CCHSHMP
TIERED PERMITTIN G
TIERED PERMITTING CLICK “START”
TIERED PERMITTING (CONT.)
TIERED PERMITTING (CONT.) ADD ADDITIONAL UNITS (NOTE: CE-CL UNITS DO NOT NEED TO BE INDIVIDUALLY ADDED.)
TIERED PERMITTING (CONT.) REQUIRED FORMS PERMIT BY RULE: FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process Page(s)) FINANCIAL ASSURANCE PAGE (+ Mechanism is Over $10,000) CLOSURE COST ESTIMATE PLOT PLAN
TIERED PERMITTING (CONT.) REQUIRED FORMS CONDITIONALLY AUTHORIZED: FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process Page(s)) FINANCIAL ASSURANCE PAGE (+ Mechanism is Over $10,000) CLOSURE COST ESTIMATE PLOT PLAN
TIERED PERMITTING (CONT.) REQUIRED FORMS CONDITIONALLY EXEMPT: FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process Page(s)) PLOT PLAN
TIERED PERMITTING (CONT.) REQUIRED FORMS CONDITIONALLY EXEMPT – COMMERICAL LAUNDRY: FACILITY PAGE
RECYCLABLE MATERIALS REPORT
RECYCLABLE MATERIALS REPORT CLICK “START”
RECYCLABLE MATERIALS REPORT (CONT.) http:/ / cchealth.org/ hazm at/ pdf/ Recyclable-Materials-Report.pdf
REMOTE W ASTE CON S OLID ATION AN N U AL N OTIFICATION
REMOTE WASTE CONSOLIDATION CLICK “START”
REMOTE WASTE CONSOLIDATION (CONT.) COMPLETE THE FORM AND CLICK “SAVE”
H AZARD OU S W ASTE TAN K CLOSU RE CERTIFICATION
HAZARDOUS WASTE TANK CLOSURE CLICK “START”
HAZARDOUS WASTE TANK CLOSURE (CONT.) http:/ / cchealth.org/ hazm at/ pdf/ Hazardous-Waste-Tank-Closure-Certification- Form .pdf
ABOVEGROU N D PETROLEU M S TORAGE ACT
ABOVEGROUND PETROLEUM STORAGE ACT CLICK “START”
HAZARDOUS WASTE TANK CLOSURE (CONT.) DO NOT UPLOAD SPILL PREVENTION CONTROL AND COUNTERMEASURE (SPCC) PLANS THE APSA FACILITY STATEMENT IS REQUIRED http:/ / cchealth.org/ hazm at/ pdf/ Aboveground-Petroleum -Storage-Act-Facility- Statem ent.pdf
READY TO SUBMIT ALL ELEMENTS ARE READY TO SUBMIT:
READY TO SUBMIT
SUCCESS!!!
MANAGING USERS
MANAGING USERS
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