Co Cosumnes Su Subbas asin in Ch Check-In In D Disc scussi ssion on
Co Cosumnes Su Subbasi sin Ch Check-In In Ob Obser servati tion ons s to-Da Date Staff/Consultant Team observations • Good progress on several key elements • Roles and responsibilities not always clear • Working Group/TAC distinctions not crisp • Pace of decision-making challenging given aggressive • timeline and tasks ahead Meeting discussions can lack sufficient focus • Communication protocols fuzzy • 2
Co Cosumnes Su Subbasi sin Ch Check-In In GS GSA O Observations t to-Da Date (5 out of 7 responded) Working Group lets issues drag on; need to be more efficient but may • also need more time for dialogue (longer/extra meetings) Lack of ownership of docs and decisions; GSAs need to do more pre- • meeting homework, surface important issues in timely manner Sometimes feels like WF-CBI-EKI planning team is too directive • Key decision points not always clear; develop and adhere to schedule – • highlight deadlines, decision points and linkage to GSAs Before meetings: Highlight key discussion points, critical materials; • consider pre-meeting TLC (though TLCs don’t work well for all) Consider opening TAC to active public participation • Wh What t do you th think? Oth ther observati tions? 3
Cosumnes Su Co Subbasi sin Ch Check-In In Wh What t doe oes th the Framewor work Ag Agreement t say abou out t th this? Regarding the Working Group • Up to two reps from each GSA; each GSA has one vote (if needed) • Parties committed to make the best use of everyone’s time and resources • Convening/facilitation team to work in service of all parties • General ground rules and protocols • Regarding the TAC • Each GSA may name one representative and one alternate • Water Forum supports deliberations, collaborates with GSAs on agendas, • discussion materials and identifying outside experts with relevant expertise Individual GSAs may bring consultants whom they deem relevant, to support • their GSA’s effective participation; but such experts are not considered members of the TAC and their role should be made explicit 4
Co Cosumnes Su Subbasi sin Ch Check-In In Po Potential Fixes: Some thoughts on ways to strengthen our work together Prepare 3-5 m Pr 5 month l look a ahea ead c calen endar Be clear on discussion v. decision points on agendas • Develop list of GSA v. project ct team roles and responsibilities Highlight budgetary implications for GSA, where needed • Underscore importance of each GSA coming to table with unified voice • Strengthen Working Group meeting effect ctiveness and focu cus Create agenda subcommittee; up to 1 representative from each GSA • Ensure meeting materials provided well in advance; carefully reviewed • by GSAs Cover most critical topics early in agenda • Revisit TAC purpose, composition and timing Re Consider need for broader participation • Revisit need for different meeting time than Working Group • Develop cl clearly articu culated communication protocol What Wh t do you th think? Oth ther ideas? 5
PM Phase Project Management Phase 4 Phase 2 Phase 3 Phase 1 Cosumnes Su Co Subbasi sin Re Re-Se Set GSP Preparation Basin Characterization & Analysis Sustainability Planning GSP Foundation & Submittal 2018 2019 2020 2021 2022 5 6 12 Obser Ob servati tion ons s to-Da Date 10 7 4 8 13 9 11 Oct 2018 Apr 2019 Apr 2020 Apr 2021 Jan 2022 11/15/2018 4: Select or Design Data Management EKI - Develop options for DMS selection and/or development and prepare associated work Working Group – Review and provide feedback on TM #1; Select recommended DMS System (DMS) products (TM #1- Data Management System Evaluation and Selection) at the December meeting ADD IN ANONA LOOK-AHEAD SLIDE 12/31/2018 6: Compile Information on the Plan Area and EKI – P rovide technical support required to compile information on the Plan Area and Basin GSAs – Respond to data requests regarding information required in the Plan Area by Basin Management Activities Management Activities 12/31/2018 9: Refine Stakeholder Communication and EKI – Provide limited technical support to review and provide feedback on the SCEP and other Working Group – Review and provide input to Basin-wide SCEP to align with local Engagement Plan associated work products developed by the Water Forum and Consensus Building Institute outreach goals and objectives by 12/31/2018 (CBI). 1/31/2019 EKI – C onduct the evaluation of numerical groundwater model options and prepare associated Working Group – Review and provide feedback on TM #3 by 12/31/2018; Select 8: Evaluate Numerical Groundwater Model work products (Draft TM #3 – Numerical Groundwater Model Evaluations and modeling approach by 1/16/2019 Options Recommendations - due 1/31/2019) 3/1/2019 GSAs – Identify local data gaps and collect appropriate information for Technical 7: Conduct Data Gaps Assessment EKI – Conduct Basin-wide data gaps assessment and prepare associated work products Support Services Grant application by 3/13/2019 (Draft TM #2 – Data Compilation and Data Gaps Assessment – due 3/1/2019) Working Group – Review and provide feedback on TM #2 by 3/13/2019 3/31/2019 5: Gather Available Data and Compile into EKI – Provide technical support required to populate and manage the Basin DMS GSAs – Compile and provide local and Basin-specific data to be included in the Basin DMS DMS by 3/31/2019 EKI – Provide limited support to the Water Forum and CBI to conduct preliminary stakeholder Working Group/GSAs – Begin to implement the SCEP within local jurisdictions 10: Conduct Stakeholder Engagement Related to the GSP Foundation Phase engagement-related activities, including: Preparation of one stakeholder workshop (meetings, stakeholder survey, public notices, etc.) presentation, attendance at one stakeholder workshop EKI – Provide technical support for Phase 1 intrabasin and interbasin coordination efforts Working Group – Attend regularly scheduled Working Group/TAC meetings to provide 11: Participate in Intrabasin & Interbasin through attendance at regular Working Group/TAC meetings and preparation of associated input on matters associated with GSP development Coordination Efforts materials, attendance at regular SGMA meetings in neighboring subbasins (up to one per month), and through GSA-specific outreach, as needed. 4/1/2019 12: Implement Plan for Filling Data Gaps GSAs – Process and analyze available well completion reports. Conduct pumping tests, EKI – Provide technical support required to populate and manage the Basin DMS Needed for GSP Preparation sample and analyze groundwater quality, collect groundwater elevation data. 13: Assess Groundwater Conditions & EKI – Develop the Groundwater Conditions Assessment and Hydrogeologic Conceptual model Develop HCM and associated interim work products ( Draft TM #6 – Groundwater Conditions and Hydrogeologic Conceptual Model - due 9/30/2019 ) 6
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