Careers EXPRESS www.expressindia.com THE INDIAN EXPRESS The art of PRESENTATION Presentation skills have therefore become the synonym for indispensable soft skills. A good amount of homework and A preparation would lead you to presenter has direct interaction Presentation skills have commendable presentation. with a group of people during his become 'must' for or her presentation. It's an Basic Preparation unparallel process of knowledge everyone who wishes to sharing coupled with an opportunity to ! Analysing the occasion: Consider get a competitive edge. gauge responses. The presenter, the main purpose of presentation. So here is the first part enhancing utility of purpose, directly According to the occasion, there would deals with the queries of audience. be difference in style of presentation. of the article Basically there are two purposes of Get clear idea of expectations from you preparation is quite the same for presentations. First one is as a part of regarding presentation, what the any kind of presentation. curriculum, presenting a seminar, a audience wants to take away at the end project or as a part of competition. of presentation. The key to success in presentation Another one is as a part of professional is articulation of facts in a way to life, presentation for prospective clients, ! Audience profile: Know the convince the audience to accept for peers as a purpose of training, for audience for whom the presentation is your viewpoint in a way you want various types of meetings and as an of speaker. This has an advantage over aimed at, as it is the audience who them to. The attribute that adds to other audio visual aids like video films expert or a trainer on a particular must be the centre of the event. It's an beauty of presentation is the presence and Power Point presentation. subject and the like. The basic ardent task to analyse an audience, which has not assembled yet, but it's important to try. Know their basic qualifications; the language known to audience, beliefs and customs of the place and the like. Contd. on page 11
Careers EXPRESS 11 PUNE THURSDAY FEBRUARY 4, 2010 www.expressindia.com THE INDIAN EXPRESS The art of PRESENTATION Contd. from page 10 suitable when we are presenting as a part of 2. Tell them the subject matter competition, a formal debate or we want to 3. Tell them what you have told them- the crux. convince the audience about our opinion. The An ideal presentation should be structured with ! Defining aims and objectives: structure makes you concentrate on the argument certain elements such as Introduction, Main A clear idea about the objectives and necessities to prove it. It is much focused and Contents and Conclusion. In the next part we shall of presentation is the key to if the audience loses the highlights the decided areas. look at each of these aspects. succeed. It is a very important step, which would thread, they would be able to entail defining the scope and focus area of ! Narrative: This type entails making our point - Sarang Bhola & Vrushali Shah pick it up with checkpoints through story telling- a description in presentation, a framework wherein you have to and signposts. It would also the form of imitated real world. This concentrate. help to keep the audience way is sure to grab and hold the with us. attention of audience. But we should Content and Structure ensure that the story or narration is A structure would be The important part of presentation is its content and suitable to the occasion, is good and construed as good if it is able success of presentation depends on how it is well told. Business presentations to draw attention and hold the structured. Why we attach so much of importance cannot be all narrative type, but we interest of audience. It is an to content and structure is because audience has can use narrations for some part of aid in understanding subject only one chance to understand what the speaker our presentation. matter and makes the wants to deliver. ! Formal- The oldest form of message to be passed ! Gathering material: Various sources are presentation. If Logical Argument or memorable. available for gathering information for example, Narrative structure is not suitable, the books, websites, personal interviews of experts, presentation has to be structured in a Structures to choose from research documents etc. formal way Oral Presentation can be ! Selecting material: All the material collected ! Presentation structure: This is the crux of 1. Tell them what you are going to structured in following ways may not be useful, select only that material which presentation, if it is structured properly, it would explain ! Logical Argument: This type of structure is serves your objectives. drive the point home. Simple structure ensures that
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