Capital Project Planning 1 EAST GREENBUSH CENTRAL SCHOOL DISTRICT - PowerPoint PPT Presentation

Capital Project Planning 1 EAST GREENBUSH CENTRAL SCHOOL DISTRICT Jeffrey P. Simons Superintendent of Schools January 25, 2017

Capital Project vs. Maintenance Definitions 2  Capital Project – New Construction, Expansion, Renovation or Replacement of Facilities [ Specific Vote by Residents ]  Maintenance – Activities for Annual Care and Upkeep to Preserve Equipment, Systems and Facilities [ Within the Annual School Budget ]

Why Plan for Capital Projects? 3  School Infrastructure Needs to Support Student Learning  Technology Changing for Learning & Communication  Meet New York State & Community Expectations for Safe & Healthy Schools  Cost Savings Through Energy Efficiency Upgrades  Aging Building Systems Need Replacement  New York State Education Department Requires Capital Planning and Provides Financial Incentives – State Building Aid

Over Time A Home Needs Repair or Replacement 4 Roof Siding Chimney Sidewalk Windows Driveway

Over Time Inside the Home Needs Replacement 5 Heating Plumbing Rugs Oven Paint Furnace Appliances Computer

Capital Project vs. Maintenance State Reimbursement - Aid 6  Capital Project :  72.1% State Aid on Eligible Expenses  Maintenance :  0% State Aid on Any Expenses  Slide Takeaway: Residents Will Pay 100% of Facility System and Equipment Costs If Not Part of an Approved Capital Project

Should We Wait to Act?........No 7  Aging Systems Require More Costly Repairs  Difficult to Obtain Replacement Parts and Find Qualified Repair Personnel  Aging Systems Not Energy Efficient  Breakdowns Cause Disruption  Potential Loss of Instructional Time  Missing Energy Efficiency Savings and Incentives  Expiring Debt Will Eliminate the Financial Impact to Taxpayers of this Proposed Project

Should We Wait to Act?........No 8  Emergency Projects Not Ideal  Disruption to Parents & Students from Recent Emergency Projects  Genet Entrance – Rerouting of Buses, Auditorium Out of Service, Modified Check-In Procedures  Bell Top Soil Remediation – Fields Unavailable for Use  State Aid Not Guaranteed  Could Be Zero or Paid Over 15 Years  Example: DP Sutherland Masonry Project – Did Not Meet SED Definition of Emergency  Emergency Project Costs Subtracted From SED 5 Year Limitation on Project Spending

Planning Process 9  Determine Instructional Needs  Complete Building Condition Survey  Develop Five-Year Capital Facilities Plan  Prioritize Capital Items  Determine Financial Impact  Review by Board of Education  Capital Propositions Vote – May 2017

Prioritization Process – 8 Categories 10  First Tier : 1.1, 1.2 & 1.3  Highest Priorities – Effective Student Learning, Technology Upgrades, Safety & Health, Aging Systems Replacement  Include in Capital Project Proposal(s): $39.6 M  Second Tier : 1.4, 1.5 & 1.6, 2 & 3  Lower Priorities  Wait Until Next Planning Cycle: $22.8 M

Are Costs All-Inclusive?....Yes 11  Reflect Inflation on Construction Materials & Labor  Resident Vote: May 2017  Actual Construction: Summers 2018, 2019, 2020  Limited Activity in School Years 2018-19, 2019-20  Account for Overhead  Construction Management  Architect Fees  Insurance  Equipment & Furniture  Project Financing Costs – Bonds

Current Priorities by Building (1.1-1.3) 12 Bell Top Elementary $ 3,235,376 Citizen Genet Elementary 7,874,739 DP Sutherland Elementary 4,080,677 Green Meadow Elementary 4,798,693 Red Mill Elementary 4,711,426 Howard L. Goff Middle School 7,629,313 Columbia High School 6,286,449 Hedden-Werking Transportation Center 1,035,623 Buildings & Grounds Shop 143,746 TOTAL $ 39,796,042

Current Priorities by Type (1.1-1.3) 13 Instructional Space Improvements $ 5,419,246 Technology Upgrades 4,886,490 Safety & Health 6,055,895 Aging Systems Replacements 23,434,411 TOTAL $ 39,796,042

Instructional Space Improvements 14 Science & Technology Rooms – Columbia $768,295 Science & Technology Rooms – Goff 355,080 Classroom Cabinetry & Casework 1,438,664 Classroom Sinks 759,550 Classroom Bathrooms 1,874,400 Elementary Gymnasium Floors 223,257 Total Instructional Space Improvements $5,419,246

Instructional Space Improvements – STEM Classrooms 15  Acronym “STEM” (Science, Technology, Engineering & Math)  Why is STEM Education Important?  There’s a STEM Job Crisis  Innovation Boosts the Economy  Companies Want to Build Their Talent Pool  There’s a Gender Gap That Needs Bridging  STEM Education Creates Other Useful Skills Source: Erin Carmody at www.stemvillage.com

Instructional Space – Goff Technology Rooms 16  Original to the Building  Outdated Design & Equipment  Does Not Reflect Today’s More Rigorous Curriculum Needs

Instructional Space - Casework 17  Elementary Schools – 1960’s, 55 Rooms Total  Connected With Plumbing Replacement  Connected to Plaster Walls With Asbestos  Casework is Separating From Walls  Not Easily Accessible or Functional

Instructional Space - Casework 18

Instructional Space – Classroom Bathroom 19

Instructional Space – Classroom Bathroom 20  Elementary Schools & Goff, Most Fixtures Original to Buildings  Need Updating  Repairs are Difficult  Urinals Embedded in Floor & Connected to Asbestos Walls & Pipes  Finding Replacement Parts  Unsanitary Conditions

Instructional Space - Elementary Gym Floors 21  Floors Date Back to 1996  Paint is Fading  Teaching Stations for Physical Education Activities are Outdated  Floors Damaged at Exit Doors

Instructional Space - Elementary Gym Floors 22

Technology Upgrades 23 Phone System $1,412,029 Classroom Technology 962,500 Portable/Mobile Technology 178,752 Wireless Access Points 215,875 Clock System 363,517 TV Systems 105,875 Two-Way Transportation Radios 107,938 Lighting System Controls 1,124,064 Centralized Printing 288,752 Transient Surge Protection 127,188 Total Technology Upgrades $4,886,510

Technology – Phone System 24  Phones Date Back to 2000 and are Failing  Service Unreliable  Repairs Difficult  Finding Qualified Repair Personnel  Finding Replacement Parts  Need for Security Features of New Systems

Technology – Why is Classroom Technology Needed? 25  Focus on Student Learning  Tool to Engage Students  Reaching Diversity in Learning Styles  Encourages Collaboration  Provides Access to Up-to-Date Research  Access to Less-Expensive Digital Textbooks  Preparation for the Real World Environment  Future Careers will Likely Involve Use of Technology  Focus on Student Responsibility  Care for Technology Tools  Future Computer-Based Testing  Smart Schools Money will not Cover all Technology Needs  Source: Ashley Wainwright, SecureEdge Networks

Technology - Clocks 26  Circa 1960  Inconsistent Among Buildings  Repairs Difficult  Finding Qualified Repair Personnel  Finding Replacement Parts

Technology - Clocks 27

Technology – TV Studios 28  Outdated Equipment & Technology  Inconsistent Among Buildings  Provide Educational & Instructional Opportunities

Safety & Health Needs 29 Smoke Alarms & Carbon Monoxide Detection $2,367,359 Public Address System 1,100,138 Security Cameras 735,386 Card Access & Key Entry Systems 684,341 Heating & Ventilation 396,000 Emergency Lighting at Exterior Doors 175,313 Phase Protection on Electric Service 158,125 Other Safety Improvements 439,233 Total Safety & Health Needs $6,055,895

Safety – Fire Alarm Systems 30  All Fire Alarm Systems (Except CHS) Are Past Useful Life  New Codes Require Increased Coverage  Should Be Linked With Carbon Monoxide Detection System

Safety – Public Address Systems 31  Elementary Schools & Goff -1999  Columbia – 2003  Repairs Difficult  Finding Qualified Repair Personnel  Finding Replacement Parts  Need for Security Features of New Systems

Safety – Public Address Systems 32

Safety – Columbia Camera System 33  Existing Systems Date Back to 2005-2006  Newer System Benefits  Increased Clarity  Digital Zooming  Video Compression  Easier Transmission to Law Enforcement or Insurance Company  Integrate with Card Access Control for Improved Building Security

Safety – Existing Camera Systems 34

Safety - Card Access System 35  2 Systems District-wide Installed in 2000  Systems are Outdated  Can’t be Expanded  Difficult to Obtain Parts & Service  Few Security Features  Newer Systems Have Desirable Security Features  Amber and Blue Warning Lights for Teachers & Bus Drivers  Secondary Notifications in the Event of a Lockdown

Safety - Red Mill Rear Emergency Exit 36 Ramp Needed for Students With Disabilities