Capital Improvement Plan (CIP) Work Session #2 (new work session added on May 26 to CIP schedule) School Board Work Session May 28, 2020
Community Information for the CIP Process APS Engage Website • The 2019 AFSAP report, appendices, supplemental information, and presentation (Arlington Facilities & Student Accommodation Plan) • Frequent updates about the CIP throughout the process: − School Board Work Session/Meetings related to CIP − Presentations − Timeline Additional Communications Questions? Write to: • Information on CIP development shared throughout process via APS engage@apsva.us communications channels including School Talk Engage messages, social media, APS School Ambassador updates, news release • May 27 School Board Public Hearing on Interim Superintendent’s Proposed CIP Follow the CIP Process: www.apsva.us/engage/cip/ All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape. 2
May 28 Work Session #2 NEW Focus – The Career Center and Preparing for the Next CIP Agenda Time Topic 5:00 Recap May 21 Information Item on the Career Center Expansion Project Concept Design go.boarddocs.com/vsba/arlington/Board.nsf/goto?open&id=B26QVF6B23A6 5:15 CIP Funding Scenarios 5:30 Discussion 6:20 Priorities for the FY 2022 medium-term CIP (for 3-6 years) 6:50 FY 2021 CIP Timeline and Next Steps 7:00 Adjourn 3
Review: Information Item presented at May 21 School Board Meeting on Career Center Expansion Project Concept Design go.boarddocs.com/vsba/arlington/Board.nsf/goto?open&id=B26QVF6B23A6 All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape. 4
Projects Funded and Being Reconsidered Career Center Expansion • In November 2018, Arlington voters supported a bond that included planning and design funds for the Career Center Expansion, including: − Field and parking garage for 2023 − 800 high school seats (with common spaces) for 2025 • At May 21 School Board Meeting, APS presented concept design, with cost estimates exceeding approved funding Funds for the project • $8.8 million – For planning and design • $1.7 million – Spent/encumbered/in approved budget • $7.1 million – Remaining • $3.1 million – Bonds remaining to be sold 5
Total Funding for a 10-Year CIP, including Career Center Funding All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape. 6
Total Funding: Interim Superintendent’s Proposed FY 2021 CIP OTHER FUNDING SOURCES BOND FUNDING Previous Joint Fund Project Description Capital Bond (projects in italics are from the FY19-28 CIP; the others are new) Reserve 1 Operating Funding APS | ArlCo FY 2020 FY 2021 FY 2022 Seats Available in Fall 2019 Fall 2020 Fall 2021 ELEMENTARY New ES at Reed - Expanded (725 seats in 2021) 2 $ 1.25 $ 4.00 $ 2.75 $ 2.75 $ 24.10 $ 17.75 $ 2.40 725 Refresh and Kitchen Renovation - ATS, Key, McKinley $ 10.25 MIDDLE MS Addition Location TBD (525+ seats) - planning and design $ 2.10 $ 4.20 HIGH Education Center Reuse (600 HS seats in 2021January 2022) $ 0.75 $ 1.50 $ 20.00 $ 14.10 $ 2.15 600 The Heights Building - Field and Building Access with Parking $3.30 $13.10 Arlington Tech Expansion (FY17-26 project; 250 seats in 2021) $ 0.75 $ 13.00 $ 5.00 250 Arlington Career Center Expansion - field and parking garage (2023); 800 seat Addition and performing arts facility (2025) $ 1.30 $ 31.00 $ 8.80 $3.10 $19.90 $21.00 800 HS seats Location(s) TBD - planning and design $ 5.20 $ 7.00 $3.10 $12.40 OTHER Transportation Staff Facility Renovation Phase 1 (December 2020) 2 $ 2.10 Transportation Staff Facility Renovation Phase 2 (March 2021) $ 1.20 RECURRING Major Infrastructure Projects $ 7.40 $ 7.60 $ 7.80 TOTAL PROJECTS $ 2.75 $ 20.25 $ - $ - $ 64.10 $ 42.35 $ 20.45 $ 37.50 Color coding in the chart above corresponds with the bond referendum year in which it would be approved by the voters as 2020 shown on the line "Bond Referenda Amounts" below (e.g., figures in purple above would be in the 2024 referendum). Referendum 300 Shows the # of seats coming online in fall of that year BOND REFERENDA AMOUNTS $ 48.40 Debt Service Ratio Target ≤9.8% FY 2020 300 Shows the # of seats coming online that year, but not in fall FY 2021 FY 2022 Debt Service Ratio is calculated based on the FY 2021 School Board Debt Service Ratio -- APS 8.91% 9.07% 8.99% adopted budget projected out for ten years with no increase in County Annual Bond Issuance $ 42.35 $ 20.45 $ 37.50 revenue. Annual APS Debt Service Increase $1.52 ($1.27) 1 Capital Reserve funds are allocated to projects in order to mitigate the need for bond funding. 2 Funds have already been transferred from the Capital Reserve to the project and are therefore not included in the total. 7
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