Budget Managers Meeting April 19, 2013 Agenda Allocation - PowerPoint PPT Presentation

Budget Managers Meeting April 19, 2013

Agenda • Allocation Communications • NUPlans Update • Salary Budgeting 2

NUPlans Update • NUPlans went live for the entire University on April 16 th as scheduled. • NUPlans classroom and online training and open labs continues (additional classes added in April). • Supplemental FY 2014 recurring budget allocations will be added to NUPlans by the middle of next week. • Standard written notifications of recurring and non- recurring allocation decisions will be distributed in the following days. 3

Salary Budgeting • Employee-level salary budgeting is designed to provide better understanding of this key component of the budget. • The detailed salary information is meant to facilitate the budgeting process for faculty and staff by showing current funding sources and distributions. • It does not replace salary planning and performance excellence, which remain separate processes. • A future goal is to better coordinate the timing of salary budgeting with these processes. 4

Salary Budgeting – Mechanics Budgeting will be completed at the individual employee level. • Payroll data is imported from FASIS and includes faculty and staff. • The focus is on funding source(s) for each employee. • Security restricts what types of employees a user can view, for each • budget grouping for which a user is authorized. Exceptions to this are salary-related account codes such as work study • or overtime. These continue to be budgeted at a summary level. The placeholder and adjustment options in NUPlans can be used to • address situations where the sum of the individual salaries is either less than or in excess of the salary budget (discussed further below). Benefits are calculated automatically in NUPlans. • 5

Comp Input – Employee Level Salary Budgeting 6

Comp Summary – Drillable Totals by Account Code 7

Salary Budgeting – Placeholders • If the sum of individual salaries is less than the budget, placeholders can be used to represent: • New / vacant positions • Unallocated salary increase dollars • Reserves for future salary needs • Placeholder descriptions can be edited and comments can be added. 8

Add Placeholder Data 9

Salary Budgeting – Adjustments • If the sum of individual salaries exceeds the budget, the Adjustment Input column in the Comp Budget by Chartstring view can be used to reduce the salary total to the budget target level. • This adjustment can be used to represent: • Anticipated savings (e.g. historical vacancy savings) • Salaries supported by non-recurring funding • Comments can be added as needed. 10

Comp Budget by Chartstring 11

Salary Budgeting – Budget Office Review • Budget will continue to focus on overall alignment between submitted budgets and appropriations (allocation targets) and other funding sources. • Review of variances will occur between Budget, generally your analyst, and the individual(s) responsible for budgets in your area. • Significant modifications to budgets will need review by Budget and school/area leadership. 12

Questions? 13