2016 NCAP Assessor Training Boy Scouts of America 1
Welcome Agenda for this Training • What is the National Camp Assessment Program (NCAP)? • Expectations of Assessment Team • The Camp Assessment Details • Review of the 2016 NCAP Standards • Assessment Exercise • Questions & Answers 2
Welcome and Introductions • Your Name • Your Council • Scouting Position • Assessment Experience 3
Why NCAP National Camp Accreditation Program • Ensure quality camps and programs while maintaining safety and viability • Incorporate best practices from other quality-oriented organizations • DELIVER THE PROMISE OF SCOUTING 4
Why NCAP To help councils elevate camps to new levels of excellence in delivering Scouting ’ s promise to youth 5
National Camp Accreditation Program Elements of the Process 6
Overview What is the purpose of this process? • Youth and their safety are our #1 concern • Standards are developed to protect the youth, • the Council, and the BSA • Helps maintain the entire year ’ s program • Assists a council to provide a “ Mountain-top ” • experience • The Application process adds a Council component to Assessment
Introduction to the Standards 2016 Version 8
Categories of NCAP Standards PD 1xx – Program Design & Recommended Practices PS 2xx – Program Substantive & Recommended Practices PT 3xx – Trek Program SQ 4xx – Sta fg Qualification & Training & Recommended Practices HS 5xx – Health & Safety FS 6xx – Food Service FA 7xx – Facilities & Recommended Practices AO 8xx – Administration & Operational COPE/Climbing Standards (part of Stds, 2014) Mgt. & Recommended Practices
NCAP Standard Sample 10
Standards at A Glance Document Developed to help Navigate the Standards A Good Reference Tool for Assessment Visits 11
Definition of a Variance • A variance is issued in writing by the National Standards Chair on behalf of the NCAP Committee that allows a camp to permanently vary from a requirement of the national camp standards upon demonstration that the variance provides equivalent or higher level of program quality and safety. • A variance may be conditioned . 12
Definition of a Waiver • A waiver is issued in writing by the National Standards Chair that allows a camp to vary for one season from a requirement of the NCAP Standards. • A waiver may be granted for a standard due to emergency or other good cause shown. • A waiver may be conditional and require the requesting council or camp to meet an alternative or equivalent control. • A waiver may be renewed for only one additional season. 13
Waivers & Variances If a variation or waiver was granted by the NCAP Standards Committee, verify the camp is following the agreed upon method & mark it as compliant. 14
During an Assessment Visit • Check the program • Check health and safety • Check for standards compliance • Check compliance of waivers or variances granted • Check that prior year’s deviations & NC are corrected • Review the Continuous Camp Improvement Plan and action items 15
Aquatics Area Hints • Is there a single entrance? • Are all 3 ability groups areas marked? • Are there look outs? • Are program materials in good shape? • Are the youth having fun? • Buddy board and buddy checks done? 16 16
Shooting Sports Hints Program equipment’s condition • Berm and impact area • Firing Line area • Guns • Trigger Pull Specs • Storage Area • Hand washing station • Archery Equipment 17 17
Shooting Sports Hints Program Staff: • Are they attentive? • Who is in control? • Are they teaching or are they telling? • Do they have the correct certifications? 18 18
COPE/Climbing Hints Program Area: • Are the events marked with warning signs? • Are there ways to secure the tower when closed? • Is the area clear of hazards like trees/limbs? 19 19
COPE/Climbing Hints Program Staff: • Is the staff trained adequately? • Are they belaying when needed? • Are the Scouts having fun? • Is the staff having fun? • Are you having fun? 20 20
NCAP Scoresheet Three Parts to the NCAP Scoresheet in 2016: • Standards Assessment Scoresheet – Individual Standard Scoring (Electronic Copy, PDF based – 2016) – Only 1 Electronic Signature Required • Scoring Continuation Sheet – Used for Findings and listing Deviations • Program Narrative and Assessment Recommendations 21
NCAP Score Sheet 22
Assessment Scoring • Compliant – Camp Meets the Standard • Deviation – If the camp met the spirit of the standard, but did not meet it completely. A Deviation is valid for that camp & that year. • Non Compliant – Standard is not Met, Camp Deviates with No Approval for Change in Standard, No Waiver or Variation Received • NA – If the standard is not applicable to this camp 23
Scoring Legend - # Designation • # - If a Deviation (Dv) or Non Compliance (NC) occurs while scoring, place a number in the # column next to the Standard. A Deviation is a Non-Compliance that has been Remedied. • Rewrite that number on the Camp Assessment Continuation Sheet and explain the deviation or non compliance vs. the standard. 24
Scoring Continuation Sheet for Findings 25
Scoring Program Narrative and Assessment Recommendations 26
Scenario • What would your team do in this case? 27
Area 2 Camp Operations IN 2016 THE 11 COUNCILS OF NER-AREA 2 WILL OPERATE 33 RESIDENT SCOUT CAMPS and 38 DAY CAMPS and ADDITIONAL FAMILY CAMPS 28
NCAP Process and Why This is a National Process • Coordinated through the 28 Areas of BSA • Assessments are performed by Area/Council volunteer teams and staff • Assists the councils by providing guidance for year round programs • Maintains the same standards nationwide • Records maintained in the National Office 29
Pieces of the NCAP Puzzle Na#onal camp standards: Founda'on of program and defines essence of Scout camping Authoriza#on : Iden'fy trends, set goals, and establish measurable benchmarks (1-5 years) Assessment : Mee'ng standards and con'nuous improvement goals (annual) Accredita#on : Recogni'on that the camp meets BSA standards and improvement goals (annual) 30
Pieces of the NCAP Puzzle • Multi-Year Cycle – Analysis, Application & Authorization – Analysis of Camp by the Council of program and facilities – Application Written by the Council – Authorization to Operate is Given by the Region (5 Years) • Annual Cycle – Assessment & Accreditation – Intent to Operate is Filed in the Fall (includes visit dates) – Declaration of Readiness is Filed by May 15 th for summer programs • File by December 15 for winter & spring camps • Include as much Administrative Documentation as Possible – Pre-Camp Meeting to Review Administrative Detail – In-Camp Assessment Leads to Annual Accreditation 31
2016 NCAP KEY DATES ASSESSMENTS AUTHORIZATION • December – Request to Councils • January – Authorization for Assessment Specialist notification to councils submitting • in 2016 March/April/May - Area Camp Assessment Training Sessions • April 30 – Final Authorization • report due May - Declaration of Readiness due to Area NCAP Committee • July – Region reviews complete • July and August – Camp • September – Peer reviews Assessments performed, with all completed scoring and reports no later than 7 • October – Councils receive their days after visit authorization with Regional and • August – Summary of visits by Area Leadership notified area NCAP committee 2017 INTENT TO OPERATE DUE NOVEMBER 2016 32
NCAP Roles & Responsibilities • Council NCAP Chairs – Coordinates Authorization Process – Coordinates Assessments • Area Camp Assessors – Team Lead Assessors & Team Members – Visit and Assess Resident Camps • Council Self-Assessment Teams – Visit and Assess Day Camps, Family Camps • Council NCAP Staff Advisers 33
How was I Selected ? You were chosen as an Assessor because: • You have shown an interest in camping, health and safety, resident camp programs and property development. • You understand the importance of camping • You were approved by your Scout Executive
An Area Assessor • Is a representative of the Area, Region and National Council • Is the eyes and ears of the Area, the Region and National Council • Helps maintain quality programs in camps to deliver the best and safest possible programs for youth at all BSA facilities.
A Council Assessor • Is a representative of the Council for Self- Assessments • Provides a quality control review of council programs requiring assessment • Helps the Council deliver the promise to the Scouts of a quality program 36
Council NCAP Coordinator’s Role for Assessments • Works with Council committee chairs to recruit and train Council Self-Assessment Teams • Helps Council organize self assessment of day camps & family camps • Helps Council prepare for Assessments • Helps Council determine which Standards are appropriate to be assessed 37
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